Collaboration Toolbox || MODULE 1 > Team Reporting Activities


			Team Reporting Activities Progress Report Faculty Instructions for Grading of Progress Reports, Agendas, and Minutes: Progress Reports: Excellent A+ Follows format of template Team progress report is numbered sequentially States team leader and team # States dates of meetings and who attended each meeting *Action plans are sent as attachment or in body of report* Clear and concise summary of week's meetings. Summary provides enough information so team coordinator can clearly understand how the team is actually performing the task States decisions reached States tasks accomplished Monthly Planner Attached when indicated States task to do for following week as described in action plan States communications to faculty advisor: (i.e. questions about technical matters, oral presentation; written reports) States communications to support staff (i.e. equipment needed) States communications to team coordinator A+ Excellent All Items Present Action Plan exceptionally well thought out, clear and concise with time management issues accurately included Very Good A Bolded items must be present Missing one item Action Plan clear and concise Good A- Bolded items must be present Missing two items Action Plan clear and concise Above Average B+ Bolded items must be present Missing three items Action Plan clear and concise Average B One bolded item missing Action Plan not clear and concise Below Average B- More than one bolded item missing Summary needs improvement Poor C More than one bolded item missing and little specificity in summary Action Plan needs much improvement Minutes: Excellent A + Follows format in template Follows agenda Clear and specific When given feedback from team coordinator responds promptly Timeliness Clearly explains experiment procedures done, task allocation, and results of data when discussed at meetings Lists brainstorming ideas stating different perspectives, including decision making process Lists final decisions clearly and specifically Lists who is responsible for which tasks States schedule of next meeting States assignments for monthly planner Does monthly planner and submits to team coordinator All action items clearly stated Details of team and/or task process Lists suggestions from faculty advisor Lists items handled in lab in the past week Very Good A Bolded items must be present Missing one item Good A- Bolded items must be present Missing two items Above Average B+ Bolded items must be present Missing three items Average B One bolded item missing Missing 4 items Below Average B- More than one bolded item missing Missing 5 items Poor C More than one bolded item missing Missing 6 items Agendas Excellent A+ all items must be done Timeliness or communication to team coordinator or advisor if changed Clarity and specificity Lists Place, Time and Date of Meeting, How long will meeting be? Estimates time for each agenda item States Key Topic of Meeting States Importance and deadline for key topic Provides time for comments on agenda on each topic Defines goals for the meeting with time to discuss listed States any problems from last meeting to discuss Assigns Team priorities for these issues with time to address Leaves time to brainstorm solutions, prioritize and categorize the solutions Discusses Time Management at every meeting. Reviews monthly planner Lists action steps you feel should be taken on each item Provides time for feedback from team on issues discussed at the meeting Provides ten minutes at end of meeting to discuss team issues Provides time to summarize meeting for team Tentative action plans or completed action plans to be reviewed sent as attachment Very Good A Missing one of the above items Good A- Missing 2 of the above items Average B+ to B Missing 3-5 of the above items Below Average B- Missing 6-8 of the above items Poor C Missing more than eight items