MODULE 2 > Forming Teams

2.8f Team Minutes Examples

Example #1

1. Name of Recorder:
   
2. Team # 3
   
3. Minutes for Team Progress Report #9
   
4. Date of Meeting and how many meetings before to be included in progress report: 11/5/2001; 2 meetings, including this one, to be included in progress report
   
5. Time Meeting began and ended: Start, 9:00 p.m.; End, 10 pm.
   
6. Who Attended:
   
7. Items handled in lab during the week: Collected data from a run operating at 32Psia & 33C
   
8. Tasks Accomplished since last meeting: Methanol pyrolysis rewrite, 1st half of new SPM, analyzed IR and H2 flow rate data
   
9. Questions and Tasks to do for next week include what tasks are assigned to which team member:
   A: 2nd half of SPM
   B: NMR work
   C: weekly progress report, team leader work
   ALL: Collect more data, calibrate flowmeter
   
10. Action Items for Monthly Planner: N/A
    
11. Questions to be discussed at next faculty meeting: Discrepancy between IR/H2 data
    
12. Brainstorming activities: How to properly interpret H2 data; such a thing as too fast rotation speed
    
13. Team Interaction Discussions: General discussion about how things are going; deadlines
    
14. Attach Action Plans and Monthly Planner changes to e-mail of minutes: No changes from previous attachment of 10/25/01
    
15. List suggestions and formulated plans suggested by faculty advisor if faculty meeting: N/A
    

Example # 2

Minutes

1. Name of Recorder:
   
2. Team #:
   
3. Minutes for Team Progress Report #:
   
4. Date of Meeting
   
5. How many meetings included in progress report:
   -9/19/01 -last meeting before PR2
   
6. Time Meeting began and ended
   -10-11am
   
7. Who Attended
   -All 3 – and names
   
8. Items handled in lab during the week
   -We met with Teaching Assistants, our "industrial consultant" as he calls himself, in reality he’s more like our project supervisor
   
9. Tasks Accomplished since last meeting
   -Developed Preliminary Conference report – see attachment – which explains our initial experimental plan
   -Formulated Mission Statement:
   We as a team will use effective time management combined with a positive mental attitude and good interpersonal skills in order to perform quality experiments giving insight as to which oxygen sensor technologies provide the most accurate values for the mass transfer coefficient. As a result, we will benefit from an increased knowledge of chemical engineering processes as well as a good grade in the class.
   
10. Questions and Tasks to do for next week include what tasks are assigned to which team member.
    -Strategic Project Management assignment (SPM):
    Task assignments: Team member A – pgs. 19-27, Team member B – pgs. 28-34, 57-59, Team member C – pgs. 34-56, 60-62
    As a team, we will write up the action plan based on the SPM
    -Begin Calibration experiments ‡ will be carried out as a team
    
11. Action Items for Monthly Planner
    
12. Questions to be discussed at next faculty meeting
    -See Preliminary Conference report for a list of questions we will address
    
13. Brainstorming activities
    -N/A
    
14. Team Interaction Discussions
    -this time, we contemplated the need to carry out the sulfite oxidation method in our oxygen mass transfer coefficient measurement experiments, as it is excessively tedious
    -I think our consensus at this point is to not do the sulfite method unless further measurement comparison is absolutely necessary
    
15. Attach Action Plans and Monthly Planner changes to email of minutes.
    -Team member B informed us that she will not be traveling over Columbus Day Weekend as before in light of the recent tragedies and will be in town that weekend
    
16. List suggestions and formulated plans suggested by faculty advisor if faculty meeting
    -Faculty advisor/supervisor suggested that we focus on the calibration of the two oxygen sensors for the first lab day, and that we work towards gathering CO2 vs. time data to get an idea of what goes on during transient oxygen mass transfer
    

Example #3

Team:
Recorder:
Minutes for Team Progress Report
4/02/00 0 prior meeting for this progress report
Time: 12:55pm-1:40pm
Attendance: All team members

Items handled in lab during the week:

1. DSC was completed.
   
2. Sample sintering was begun.
   

Tasks Accomplished since last meeting:

1. We finished our progress report and handed it in.
   
2. Individual thermocouple reader received.
   
3. Thermocouples came in.
   

Questions and Tasks to do for next week:

1. Filling
   
2. Begin individual color analysis
   

Action Items for Monthly Planner:

Monday: 2-3:30 team meeting: outline oral - Walker Lounge (all team members)
Wednesday: 1:15-3:30 Experiments in Lab or work on oral (all team meetings, Team Member A comes from 2-3:30) - This can become about the oral report if necessary
Sunday: Team Member B and Team Member C dinner meeting 6:30pm, McCormick - make slides
Monday 4/10/00: PC Cluster 2-3:30pm - fix slides (all team members)
Tuesday 4/11/00: during lab time - present oral to Dr. and Sally (all team members)
Wednesday 4/12/00: Team member B and Team member C meet with Dr. to talk about what goes into a final paper.
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Monday 4/17/00: 7pm meeting to begin work on final draft, format everything possible, divy up writing assignments
4/22/00 Leena and Ay add in new parts of final paper
4/24/00 2-3:30pm Put in cut and paste pictures/review final paper, staple (all team members)

Questions to be discussed at next faculty meeting:

1. Review slides for oral presentation
   
2. What goes into a final paper?
   

Brainstorming activities

Team Interaction Discussions

Attach Action Plans and Monthly Planner changes to email of minutes

List suggestions and formulated plans suggested by faculty advisor if faculty meeting

Example #4

Recorder:
Team #
Minutes of Team Meeting # 4
Meeting Date: 3/7/01
Meeting Began at 4 pm
Meeting Ended at 5:30 pm
Attendants: All team Members

Items handled during Meeting

1. Creation of presentation outline and brainstorming of ideas
   
   - Based on time allotted for oral presentation the team decided on the relevant information that should be included in the presentation
   - For the presentation we have decided that 14 slides will be needed
   - The outline of the presentation is as follows:
   
   Slide 1: Cover
   Slide 2: Overview
   Slide 3: Background
   -Methane Combustion
   -Pros and Cons
   Slide 4: Catalytic Combustion
   -Problems with catalysts
   Slide 5: Research
   -Current Research
   -Prof. ’s Research
   Slide 6: Reactor Fabrication
   Slide 7: Catalyst Preparation, Mass Transfer
   Slide 8: Kinetics
   -Rate Determination
   Slide 9: Experimental Ranges
   Slide 10: Temperature Dependence
   Slide 11: Work Schedule
   Slide 12: Safety
   Slide 13: Conclusion
   Slide 14: References
   
   - Task Breakdown
   TM #1 Slide 3-6
   TM#2 6-9
   TM#3 10-14
   Presentation scheduled to be finished by 1 pm on March 13
   
   
2. Web-lab Revision
   
   - Include more error analysis
   - Use #1’s report as guide for improving error analysis
   
   
3. Conflict Management
   
   - Team rules were not observed during the preparation of the proposal. Specifically- finishing assignments 3 days before they are due. Try to keep deadline in future.
   - Discussed sending of emails on Athena- need improved timeliness
   
   
4. Time Management
   
   - May need to revise the dates of calibration of the equipment to after spring break
   - Will need to know time need for calibration- consult Justin
   
   
5. Progress so Far
   
   - Reactor Assembly almost complete
   - One more lab period is needed for completion
   - Mass flow controllers mounted
   - Piping has started
   
   
6. Laboratory Schedule for 3/8/01
   - Continue Gas piping – TM#1
   - Wiring – TM#2
   - Finish drilling of panels – TM#3
   

Faculty Meeting 3/5/01

• Decided to have report completed by 3/15/01
  
• Discussed expected performance of team
  - Staying on Schedule
  - Realizing importance of project
  
• Next meeting Scheduled for 3/15/01