CUPUM 2015
July 6 - 11, 2015

On-Campus Housing Information
Please review this information and keep a copy for your reference.

On-Campus Housing Request Deadline: June 15, 2015

Housing Requests and Deadlines
On-campus housing may be requested by participants who have registered and paid for an event being held at or organized by MIT. Applications for housing will be acceped until Monday, June 15, 2015 or sooner if the limited number of rooms available is sold out. All applications are processed in the order in which they are received. Requests cannot be processed after the deadline, regardless of availability. We urge you to make your reservations early.

Payment is due at the time of application and may be made via credit card (MasterCard, Visa, American Express, or Discover); or check in US dollars, drawn on a US bank.

Prior to arrival, guests will receive a written confirmation of accommodations including the address, telephone number, and location of their residence hall assignment. The confirmation must be presented to the desk staff upon arrival, along with a valid ID. For security reasons, MIT retains the right to refuse entry to guests without proper documentation and identification.

All correspondence regarding your reservation should be directed to the MIT Conference Services Office at conferences-www@mit.edu. Requests for any change must be submitted in writing.

About the Residence Halls
Each Guest will be required to have their photo taken by front desk security upon check-in, and the image will be linked to the guest's access card. Security staff will use the image to verify registered guests each time the building is entered.

Visitors will be placed in traditional non-air conditioned residence halls with shared bathroom facilities on each floor. All room types are furnished with twin-size (single) bed, a desk and chair, and a closet. Guests are provided with sheets, a blanket, a pillow, and towels. Toiletries are not provided. Rooms are serviced prior to arrival.

There are common lounge areas in each residence hall for informal gathering; refrigerators are located in some of these areas for communal use. Vending machines and coin-operated laundry machines are located on the lower level. Telephones are available in the hallways for emergencies and local calls. All buildings have both wireless and wire internet access available at no charge. Guests must provide own Ethernet cord and computer.

Check-in time for all residence halls begins at 3:00 PM. Departing guests must check out at the front dest by 11:00 AM. Front desk staff can arrange to hold luggage for a short time after check-out on the date of departure.

Parking

On-campus parking spaces are limited and available only to confirmed MIT housing guests as a package coinciding with the dates of stay. The fee for on-campus parking is $23.00 a day and is non-refundable. Parking reservations must be made in advance and paid upon reservation. A parking permit indicating the assigned campus lot will be provided upon check-in at the residence hall.

Personal Property
MIT assumes
no responsibility for loss of, or damage to, personal property, including, but not limited to, loss by fire, theft, water, or malfunction of electrical and mechanical systems. We recommend that you secure valuables and lock doors and windows when your room is unoccupied.

Smoking, Alcohol, and Drugs
Smoking,
alcohol, and drugs are prohibitied in all MIT residence halls.

On-Campus Housing Fees

Traditional Residence Hall/Shared Bath
Non Air-conditioned
Room Type
Beds/Room
Nightly Rate
Single
One
$82
Full Double*
Two
$108
Shared Double*
Two
$54/person

*If you are booking and paying for your roommate, request a Full Double. If your roommate is submitting a separate request and payment, request a Shared Double.

Each guest will be charged a non-refundable $8.50 fee for a temporary access card, which is required for access to enter the building.

Cancellation Policies
On-Campus Housing: All cancellations of on-campus housing must be sent in writing (via fax or email) to the MIT Conference Services Office. Written cancellations received on or before June 15, 2015 will receive a full refund (excluding any parking and access card fees). After that, refunds will be made less a penalty equivalent to the cost of one night’s stay; provided the cancellation is received no later than 24 hours prior to the scheduled date of arrival. No refunds (full or partial) will be granted for cancellations received within 24 hours of the scheduled arrival date or thereafter, nor for any nights the dormitory room is not occupied during a reservation period.

Access Card: Once paid, the one-time fee for a temporary access card is non-refundable.

Parking:
Once paid, parking fees are non-refundable.

Thank you for your interest in on-campus housing. We are no longer taking dorm room requests.

 

EVENT/Housing Information

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Contact Us

MIT Conference Services
Room E38-127, 77 Massachusetts Avenue
Cambridge, MA 02139-4307
617-253-1700 phone
617-258-7005 fax
conferences-www@mit.edu