Corporation and Visiting Committee Member
Travel Reimbursement

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The MIT Corporation Office offers to reimburse Corporation and Visiting Committee members for expenses incurred during travel to and from the Institute for Corporation and Visiting Committee meetings. All reimbursements are based on receipts and are made at the discretion of the Corporation Office, in accordance with MIT Travel Office policies.

Reimbursable expenses Non-refundable economy air or rail fares Travel reservation fees Checked baggage fees (first checked bag only) Hotel room charges (typically 2 nights) (in room blocks at negotiated MIT rates) Hotel internet connections Mileage for private automobiles (at prevailing IRS rate) and parking fees Taxi and public transportation fares Meals during travel to and from MIT (itemized receipts only; per diem expenses do not apply)

Non-reimbursable expenses First class and business class airfare Refundable economy class airfare Travel change/upgrades fees Hotel in-room minibar charges; premium channel charges Rental cars Limousine and car service charges Telephone calls Alcoholic beverages Other personal expenses

We ask members to contact the Corporation Office — prior to making travel plans — with any questions about this policy or with any exceptional requests.

We urge all members to make transportation arrangements as early as possible to obtain reasonable rates for air travel. Committee members may take advantage of special MIT travel rates through Catherine Carr (617-497-8124) at The Travel Collaborative. Members who elect to travel in a class other than economy should obtain a printed price quote for a non-refundable economy fare for the same trip and include this documentation with their request.

Original receipts (stapled together) and a completed travel expense voucher (for Mac and PC) should be submitted within five weeks following the meeting to:

The Office of the Corporation
Massachusetts Institute of Technology
77 Massachusetts Avenue, Room 7-203
Cambridge, MA 02139-4307

Submitting organized, original receipts with an expense voucher will expedite submission to the MIT Travel Office.


Policy updated July 1, 2009

 

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