Association of Independent Living Groups

AILG Accreditation Privacy Policy

At its meeting on 3 January 2008, the AILG Accreditation Committee adopted the following policy regarding the Privacy and Retention of Accreditation data:

Any forms the living groups fill out are fully confidential: they will be shared only with the visiting committee and the accreditation coordinator.
Retention period ten years in the FSILG Coop Archive.

The report of the visiting committee consists of four parts:

• Recommendation: The statement "recommend accreditation", "recommend accreditation with reservations", or "not recommended for accreditation" will be made public on the AILG's accreditation site and in other publications.
• Narrative Portion: Will be sent immediately to the living group (one copy to the alumni corporation President or designate, one copy to the undergraduate President or designate). Any response to the narrative portion from the living group by the deadline to comment will be appended to the public portion of the report as new section and sent to the Associate Dean for FSILGs and to the Dean of Student Life. However, if there is a negative recommendation, the report will be referred to the AILG Board before being sent to the Deans.
  Retention period is ten years in the archives, but since this may be released outside the AILG's control, the retention period is indefinite.
• Private comments for house: Sent with the report to the living group. When the report is filed, these are maintained separately. In the event of a "recommend accreditation with reservations" or "not recommended" decision, the private comments will be provided to the next visiting Committee and the AILG board (not via email). The private comments are not sent to the Dean's office.
  Retention period is ten years in the archives.
• The process improvement recommendations are intended as feedback to the AILG, not as part of the committee's report on the FSILG. These recommendations are considered by the Accreditation Committee and are retained for ten years.

Year end wrapup:

• A summary with no chapter identifiable information except for date and result of the Committee's Recommendation goes on the AILG Web Site.
  As a result, the retention period is indeterminate (Google).
• The Full Report, consisting of the recommendation, the narrative portion of the report, and the response by the chapter (if any) will be made available upon request to any member of the AILG Community. The report and response will also be sent to the Office of the Dean of Student Life.
  Retention period is ten years in the archives, but since this may be released outside the AILG's control, the retention period is indefinite.

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