Association of Independent Living Groups

Visiting Committees

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Arrival

The Visiting Committees will meet at a location to be announced, where a full cooked breakfast will be served at 8:15. We will review the materials and plans for the day. There will be one morning and one afternoon review. Between the reviews, at 12:00, we will meet at W20 for lunch. After each review the committees will produce the first draft of their report.

Procedure

Prior to the day of the Review

The Accreditation Coordinator will distribute copies of the Basic Data Form to each member of the committee as soon as they are returned by the organizations. Copies of the previous BDF and reports as well as IAP class attendance will be supplied where available. The chair of each committee will contact the FSILG Office to get an update on any known issues:

• Outstanding or recent judicial or other discipline problems
• Overall Impression
• Recruiting ability
• GPA trends
• Strengths
• Weaknesses and other concerns

On the day of the Review

Each committee will choose a lead scribe for each FSILG visited. A blank form to assist members of the review team in taking notes and preparing the group response is provided in PDF, TXT, and DOC format. After each visit, the committees will meet and share and compare notes and produce a preliminary report before proceeding to their second visit or adjourning.

Within at most 7-10 days after the Review

The remaining steps for the Visiting Committee are:

• The lead scribe for each FSILG is responsible for completing the report and obtaining agreement as to content, style, and grammar from the other visitors within two weeks after the date of the visit. A very preliminary style guide is available. The lead scribe shall set reasonable deadlines for the other team members to respond with comments on drafts, and will consider lack of response to indicate assent, in order to insure that the process proceeds without delay.
• The Visiting Committee's report shall return one of the following findings:
  • Recommend Accreditation
  • Recommend Accreditation with reservations
  • Not Recommended for Accreditation
  In the case of "Recommend Accreditation with Reservations" or "Not Recommended for Accreditation" the recommendation shall state that the organization will be reviewed again in six months.
• The scribe or the visiting committee chairman (as agreed between the scribe and chairman) sends the report to the FSILG officers and the Accreditation Coordinator. The report is to be sent with a cover letter composed substantially from the sample text provided. While you do not need to use exactly this text, please be careful to correctly state our privacy policies as they apply to the specific recommendation from your team.
• The work of the Visiting Committee is complete as soon as it has sent its report to the FSILG. The cover letter will have informed the FSILG that comments are to be sent to the Accreditation Coordinator within five business days and will have provided further information to the FSILG about the rest of the process. Please do not call your report a draft! Only in the case of a serious factual error will it be necessary for the Visiting Committee to revise its report in response to comments returned by the FSILG.

After the Visiting Committee completes its work as described above, the following occurs:

• The Accreditation Coordinator receives comments, if any, from the FSILG alumni organization which are included with the report when it is forwarded to the Dean's office and retained as part of the annual full report as well as provided to the reviewers during the next cycle.
• The Accreditation Coordinator removes any private comments for the organization from the report, but retains these comments for ten years in the archives. These comments will not be shared with MIT. However, in the case of a finding of "Recommend Accreditation with Reservations" or "Not Recommended for Accreditation" the private comments will also be communicated to the AILG board and the next visiting committee (not via email).
• In the case of "Recommend Accreditation", the coordinator sends the report directly to the Office of the Dean of Student Life and to the AILG board.
• In the case of "Recommend Accreditation with Reservations" or "Not Recommended for Accreditation" the Accreditation Coordinator presents the report to the AILG board for review at the next monthly meeting, prior to sending the report to the Office of the Dean.
• If a recommendation "with reservations" is returned,
  • the recommendation shall state that the organization will be reviewed again in six months.
  • The next visiting team, in developing its recommendation, shall consider all aspects of the FSILG's operation (i.e. the revisit shall be a full review), and with respect to the reservations listed from the previous visit, how much progress was made since the previous review. In the event of little or no progress, the recommendation must be "Not Recommended for Accreditation."
  • If there is progress but there are still reservations, the visiting committee may return a finding of "Recommend Accreditation with Reservations" and may also recommend specific intervention.
  • However, at the six month period, prior to sending a Visiting Committee, the Accreditation Committee in conjunction with the FSILG office and the FSILG itself may determine that there is enough information available to know that a visit would not yet be productive but that the lack of progress and the reservations are not serious enough to change the recommendation to "Not Recommended for Accreditation".
• If an FSILG is "Not Recommended for Accreditation",
  • the recommendation shall state that the organization will be reviewed again in six months, however,
  • once the Institute starts an intervention, the revisit may be postponed in consultation with the Institute.
  • The Accreditation Committee will remain in contact with the Institute with the intention to return at the earliest practical date.

See our Privacy Policy.

Assignments for 2 May
Time slots:	9am	ΘΔΧ	Fenway House
	1pm	ΝΔ
Visiting Committee		Jan-Willem Maessen	Alice Leung
		Bob Steininger	Yumi Yasutake
		Dave Burmaster	Bob Ferrara
		Data	Data

Assignments for 4 April
Time slots:	9am	ΑΤΩ	ΚΑΘ
	1pm	ΧΦ	ΤΕΦ
Visiting Committee		Bob Steininger	Sara Pierce
		Roy Russell	Aaron Wippold
		Bryan Owens	Twiggy Chan
		Dan Moon (ATO only)
		Data	Data

Assignments for 7 March
Time slots:	9am	pika	ΔΥ	ΛΧΑ
	1pm	WILG	ΦΚΘ	ΣΚ
Visiting Committee		Ernie Sabine	Dan Dunn	John Covert (am only)
		Marleigh Norton	Bob Ferrara	Joye Dickens
		Rich Possemato	Herb Mower	Herman Marshall
		Data	Data	Data

Assignments for 7 February
Time slots:	9am	No. 6 Club	ΖΒΤ
	1pm	ΑΦ	ΔΤΔ
Visiting Committee		Steve Summit	Rich Possemato
		Raffaela Wakeman	Jim Janosky
		Sara Pierce	Roy Russell
		Data	Data

Volunteer Pool

The following AILG Volunteers have responded with their availability: ---

Volunteer	Affiliation		Availability
Steve Baker	ΘΞ	'84	--
Dave Burmaster	ΕΘ	'69				2 May
Karl Buttner	ΣΧ	'87
Twiggy Chan	WILG	'01			4 Apr	2 May
Helen Chuah	ΣΚ	'02
Joye Dickens	ΠΒΦ	Syr '61		7 Mar
Dan Dunn	ΑΔΦ	'94		7 Mar
Bob Ferrara	ΘΧ	'67		7 Mar		2 May
Tom Hoover	ΦΔΘ	'05				2 May
Ladd Horvath	ΦΚΘ	'05
Alicia Hunt	ΚΑΘ	'94
Jim Janosky	ΘΞ	'87	7 Feb
Ara Knaian	ΖΒΤ	'99
Alice Leung	ΕΘ	'93				2 May
Jeff Lobo	ΛΧΑ	'83
Jan-Willem Maessen	ΕΘ	'93				2 May
Herman Marshall	ΒΘΠ	'78		7 Mar
Dan Moon	ΦΚΘ	'00			4 Apr
Herb Mower	Σ&Chi	'65		7 Mar
Marleigh Norton	ΕΘ	'99		7 Mar
Bryan Owens	ΖΒΤ	'07			4 Apr
Sara Pierce	ΣΚ	'03	7 Feb		4 Apr
Rich Possemato	ΝΔ	'01	7 Feb	7 Mar		2 May
Roy Russell	ΦΒΕ	'79	7 Feb	7 Mar	4 Apr
Ernie Sabine	SH	'66		7 Mar
Bob Steininger	ΦΒΕ	'76			4 Apr	2 May
Steve Summit	pika	'83	7 Feb
Lisa Tatterson	ΑΧΩ	'99
Raffaela Wakeman	ΑΧΩ	G	7 Feb
Aaron Wippold	ΦΚΘ	'05			4 Apr
Yumi Yasutake	ΚΑΘ	JHop '00				2 May
Available, Assigned, Tentatively Assigned, Tentatively Available

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