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DormCon Meeting Minutes - September 26, 2005

Present: BC Simmons Random EC Next Senior Absent: Baker Bexley New McCormick macg

Introductions

Guests: Richard Berlin (director of campus dining) Marietta Lamarre-Buck (campus dining)

Dining

Harvey

  • wants centralized dining initiative
  • wants to know how campus dining decisions made

Rich- try to make decisions w/students/faculty/staff (people affected)

  • can be difficult to do during summer (people not around)
  • been going off of online survey results
  • trying to expand Preferred Dining (Pritchett, kosher dining at religious center, etc)
  • adding Indian, Burger/Chili Cheese steak (student center)
  • taking out Alpine Bagel, maybe putting in Asian Cuisine
  • EC students want late-night cafe (8-1) run by students

Marietta

  • in-dorm dining
  • constantly expanding/changing menus (esp. Next House)
  • listen to students, meeting vegetarian needs

Harvey

  • what do you want from us students?

Rich

  • student body always changing, must re-educate each year
  • ideally have point person at each dorm
  • meetings on regular basis where you can rely on students to be there
  • Baker open 7 days a week

Marietta

  • wants to be able to advertise services outside 4 dining dorms
  • currently only has access to 4 dorms with dining chairs
  • Nicole Purshing (simmons dining chair)- survey from Simmons
    • people concerned about healthy food
    • healthiest stations close earliest (before athletes get back)
    • think food is bland (want more spices/spicy option)
  • General comments on state of vegetarian dining at dorms
    • Marietta will work on it
  • Shauna - Burton Conner interested in receiving dining advertisements
  • Harvey - Bon Apetit and Sydexo have different websites
  • Rich - can unify information on centralized webpage
  • Snaggs- Bon Apetit not in Pritchett?
  • Rich- can't have Bon Apetit in Sydexo's space, but still part of Preferred Dining
  • Chris - how well is Preferred Dining working? opt-out in future?
  • Rich sees it as investment in community, getting people to eat together
  • David - "celebrity dinners" doing well, getting people to converse
  • Chris - likes "all-you-can-eat" nights
  • Rich - not as popular with women (don't eat as much)
  • can't bring home extras (good for keeping people in dining room)
  • Marietta - McCormick doesn't do take-out option anymore

Nicole

  • very split responses to all-you-can-eat option
  • too much strain for staff for a mediocre response

Rich

  • try out new (spicier) dishes in all-you-can-eat format and get feedback
  • implement favorites as a-la-carte
  • easy to add spices

Nicole

  • want simpler dishes (not "haute cuisine")

Rich

  • Bon Apetit interested in pushing simpler foods and Asian dishes

Marietta

  • been trying Asian Cuisine
  • chefs going to training on Mediterranean Cuisine next month

//Harvey

  • next step is creating dining position and filling it next meeting

Rich

  • how do you get students to listen?
  • even if info is in the tech, people still don't know

General

  • people too saturated, keep it short w/embedded links
  • make it easy to find info so people use it
  • spotlight on MIT homepage
  • be realistic about where people will go to food, tailor to each dorm

Marietta

  • Thursday night is "eat locally" night, all food from 150 mile radius
  • Baker 5-8 farmer's market

Budget Proposals

- no quorum Harvey- propose to have incentives for people to attend meetings Dining chair

  • go to meetings, update dormcon
  • get others involved within dorms
  • currently all done by UA (means DormCon doesn't find out about it)

-Dance Snaggs - need to have an adult visit Park Plaza with staff member

  • make funding contingent upon visiting with staff member

Aaron - got Lucia on the phone, has talked w/Laurie Ward

  • allowed to do business with Park Plaza Hotel
  • has taken McCormick and Baker RLAs to visit

-EC 81st birthday -Augusta arrived-->quorum

Budget:

Rex- 7000 Exec- 1000 Attendence Incentive- 1,100 Meeting food- 490 Events- 15,500 //15,090

Votes

  • DINING CHAIR (CREATE POSITION, AD HOC FOR THIS SEMESTER): y-6 n-0
  • BUDGET: Y-6 N-0
  • FORMAL DANCE: Y-6 N-0
  • EC FAMILY FALL PICNIC: Y-6 N-0

Risk-Management Update

Chris

  • met with Jeff (alumni, former dormcon prez '03)
  • talked about how to deal with specific instances
  • want to figure out what dorms do for risk management
  • two Chrises planning on talking to individual dorms

David

  • Simmons' risk management approach is proactive
  • educate residents, everyone has personal responsibility
  • reactive (e.g. incident last October)
  • working to develop "social host initiative training"

Jeff

  • Random hasn't had official dorm event involving alcohol in recent memory

Shauna

  • BC housemaster sends out sever emails
  • follow up with informing people on party registration

Harvey

  • register parties
  • on good terms with house-masters and Snaggs
  • people take care of each other

Chris

  • freshmen on campus posing a problem with fraternities in dorms
  • in fraternities, party thrown by entire fraternity
  • in dorms can have single residents/non-residents throw parties
  • have discussion with IFC about consequences for frat parties thrown in dorms

Shauna

  • increase party safety by having non-threatening figure check on party

Judcomm

Jeff

  • dorm judcomm still not functional
  • ready to write skeletal doc; individual dorms can flesh out
  • needs feedback from presidents about what types of cases they want dorm to hear

* discipline cases and rendering decision * mediation cases (less formal)

  • Danny wants to insert process

* he has conversation with dorm/judcomm chairs * dorms get to hear more of their own cases (doesn't escalate to administration) Jaclyn

  • needs to resign as judcomm chair- not enough time
  • not enough trust with administration

Housing Update

Jimbo

  • Robin Smedick wants IAP training program for RACs

UA Update

Milo

  • class councils doing events

Facebook

Dan

  • process for monitoring Facebook.com
  • remind constituents that information not private
  • employers looking at information

Augusta

  • remind people not to give out interviews to media (easy to misquote)

Dormcon Agenda

Harvey

  • see his email, respond with ideas/comments
  • think about 10-year plan, brainstorming session

->nominate little Chris, Shauna can help Snaggs

  • try to get freshmen to come to meeting
  • special Rex feedback meeting?
  • 5:00 THIS WEDNESDAY MEET WITH OUTSIDE STUDENT LIFE CONSULTANTS (from Duke and Cornell)
    • talk about details of housing process
  • Next meeting Random
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