Clarification of Organization Team Role and Organization
Manager (Mitch) Role
The Organization team was originally formed in 2002 to identify
and develop the best way MIT should be organized for EHS issues.
This led to the current structure of an EHS Representatives for
each PI with hazards, an EHS Coordinator for each DLC with hazards
reporting to the DLC Head, an EHS Committee for each DLC and a Lead
Contact from the EHS Office to form a partnership with the Coordinator.
As this organization has evolved and matured the mission of the
Organization Team has also changed. The MIT EHS Organization
(EHS Office and DLC Structure) is now focusing on ways to sustain
the EHS-MS and a clearer more efficient identification of roles
and responsibilities for the various organization components (i.e.
Lead Contacts, Coordinators, etc.). The Organization Team
has evolved to meet these new challenges.
The EHS Organization Team:
Deals with people and has 2 main focuses.
One is the EHS Office personnel and the other is all the other MIT
personnel who have EHS roles (i.e. Coordinators, Reps, etc.). The Team as a whole is primarily focusing on EHS Office personnel
and our necessary skills and professional development. The duties, roles, responsibilities and authorities of the Organization
Team are as follows:
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Responsible for all aspects of the internal EHS Office organizational
structure in conjunction with the EHS Director and EHS Deputy
Directors
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Identify and recommend to management opportunities to improve
workload balance
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Work with EHS staff to increase their capabilities / capacities
to perform their duties
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Address issues raised by EHS staff
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Support EHS staff in their relationships / duties with the
DLC’s
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Assist in building team cohesiveness
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Monitors workload balance and reports recommendations to management
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Manage development of Organization related process maps
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Keeps EHS Director and EHS Deputy Directors informed of internal
EHS Organizational matters
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Identifies and recommends a) new Lead Contact skill sets and
b) skill sets for new Lead Contacts
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Authority to recommend to the EHS Director and EHS Deputy Directors
matters related to the internal EHS Office organization
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Authority to carry out EHS Office organization related directives
as deputized by the EHS Director to do so.
-
Interface all EHS cross functional areas inclusive of Programs
and Service Teams
- Overlap EHS office Service teams and EHS Programs
Members: Joe Pinciaro: Team Leader, Marilyn Hallock: Deputy Team Leader, Mitch Galanek,Rhonda O'Keefe, Melissa Kavlakli
Organization, Workload Subteam:
Currently the Organization Team has a subteam working on office workload balance issues. A workload survey was conducted in December 2006. Results have been collected, evaluated and communicated to the Director and Deputy Directors. A second suvery is in progress to evaluate the office perceptions of workload balance and will be rolled out to the office before the end of 2007.
Team Members: Rhonda O'Keefe: Team Lead, Marilyn Hallock, Melissa Kavlakli, Chris Tavares, Bob Weker, Zhanna Davidovitz, John Quattrochi
Organization Manager:
It was felt one of the team members (currently Mitch Galanek) would
be designated as Organization Manager with the responsibility for
oversight of the organizational components of the EHS-MS.
This involves verify that the organizational components are in place
and working smoothly and identifying opportunities for improvement.
This is described in more detail as:
Components Include:
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EHS Coordinators
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Verify all appropriate DLC’s have appointed coordinators.
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Monitor effectiveness of coordinator.
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Recommend changes to coordinator personnel/time, commitments/resources.
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EHS Lead Contacts and EHS Teams
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Verify all appropriate DLC’s have assigned Lead Contacts
and EHS Teams.
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Monitor/evaluate effectiveness of LC’s and EHS Team.
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Recommend changes to LC’s or EHS Team.
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Coordinator-Lead Contact Partnership
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Monitor/evaluate relationship and effectiveness.
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Identify opportunities for improvement.
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DLC EHS Committees and EHS Reps
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Monitor activity
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Coordinator/Lead Contact, Lead Contact, Working Committee Meetings
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Monitor the effectiveness of these meetings.
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Identify opportunities for improvement.
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May lead these or delegate the lead.
Process for Oversight:
High level reviews of implementation and effectiveness based on
results of various inputs, including DLC Assessment reports, surveys,
observations at group meetings and feedback from organization.
Can delegate responsibilities of specific tasks associated with
the components listed above to others within EHS. For example
WC can be lead / facilitated by Laurie Veal and/or others.
Organization Manager monitors to see it is inclusive, effective,
efficient and meeting our goals.
There will necessarily be some overlap with Mitch’s focus
and the Organization Team’s focus – most notably in
seeing that the EHS Office personnel have the ability and skills
to perform the duties needed to sustain the EHS-MS.
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