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Emergency
Preparedness Planning
Every academic, administrative, and research unit must have in
place a responsible Emergency Preparedness Coordinator (EPC). Emergency
Preparedness Coordinators have a defined role in campus emergency
preparedness: they prepare department response plans and coordinate
education and planning in this area for department personnel. The
coordinator serves as the primary liaison between these units and
MIT’s safety and emergency response professionals. In the
event of an emergency, the coordinators will play a critical communications
role at the local level, advising their colleagues of the circumstances
of the situation and the subsequent steps they will need to take.
Emergency Preparedness Coordinator – and/or their designees
- will take an active role in the development and implementation
of their respective department’s emergency plan. In addition
to incident prevention and incident evacuation planning, department’s
need to develop or update their own Emergency Preparedness Plan
(EPP) to include plans for communicating with their employees, as
well as for sheltering. Every academic, administrative, and research
unit needs to have at least one emergency preparedness coordinator
as well as a written emergency plan, including floor plans. Department
heads may appoint one or more coordinators depending on the size
of the unit, the number of buildings they reside in, and the nature
of their work. The unit is responsible to provide the Safety Program
with the name(s) of its Coordinator(s), the ways to contact him/her,
and to keep the information up-to-date.
Emergency Preparedness Coordinators:
- disseminate information about department and campus initiatives,
activities, and emergency preparedness programs;
- coordinate the development of the department’s emergency
plan;
- assist in implementing the department plan;
- ensure that department life/safety emergencies are reported
to MIT Police Department at “100”;
- act as liaison between MIT’s Incident Command System and
their department;
- deliver critical campus information and instructions related
to an incident, to their colleagues;
- account for department personnel; and,
- contact the appropriate MIT department for safety or repair
and maintenance assistance.
Emergency Preparedness Coordinators will be considered “essential/emergency”
personnel, and will be so identified. Templates for the required
plans, have been provided by the MIT Safety Program in the Environment,
Health and Safety Office:
Emergency Action Plan
(DOC)
Emergency Preparedness Plan Template
(DOC)
Emergency Shelter Plan (DOC)
Emergency Communication
Plan (DOC)
If you have any questions, please contact the Safety Program in
the EHS Office at 2-3477 (617-452-3477) and your question will be
directed to the appropriate emergency and business continuity planner.
Or you can email your questions to environment@mit.edu
.
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