Advising Right Now: Orientation Advising Meetings
You will have two opportunities to meet with your advisees: First as an advising group on Tuesday, Sept 1, and then individually with each on Thursday, Sept 3.
Tuesday, Sept 1: Initial Group Advising Meeting, from 3:30-5:00 pm, your office or location of your choosing.
This dedicated meeting time is meant to bring together your Associate Advisor and freshman advisees together for an initial group meeting to make introductions, set advising expectations, and arrange individual registration appointments for Thursday, Sept 3. If your office is not large enough to hold your advising group, you can designate another site, e.g., departmental conference room.
If you will NOT be on campus because you are traveling, your UAAP advising consultant will gather your advising group with your associate advisor on Tuesday, Sept 1 from 3:30-5:00 pm in the Student Center.
This dedicated time provides a great opportunity to meet with your advising group as a whole to lay the groundwork for your relationship with them and to set some advising expectations. Don't forget to:
- Introduce yourself and tell students how you wish to be addressed, e.g., Professor, Dr., Mr/Ms, or first name if you (and they) are comfortable with this.
- Let students know how best to reach you, e.g., email, drop-in, scheduled appointments, through your administrative assistant (provide name and email), etc.
- Pass around a sheet to get everyone's cell phone, email address, and residence.
- Schedule individual registration meetings for Thursday, Sept 3. You'll likely need 30 minutes. All freshmen must be fully registered no later than 5:00 pm on Thursday.
- Set advising expectations.
This first individual meeting is to get acquainted, set expectations of each other's role in the advising relationship, and register the student for Fall classes.
Critical deadline: All freshmen must complete their registration no later than 5:00 pm on Thursday, Sept. 3. This means that you have met with the student, electronically approved the student's registration form, and that the student has clicked on "submit" to finalize his/her registration.
See Registration Instructions for details on the registration process, including tips and advice to facilitate individual registration meetings.
If you will not be available to register your advisees on or before Thursday, Sept 3: Please be in immediate contact with Dean Elizabeth Young in the UAAP to discuss alternate arrangements for getting your advisees registered. In most cases your designated UAAP advising consultant will be your stand-in and can approve your advisees' Online Registration forms on your behalf.
Possible questions to start the registration conversation:
- How did you make the decision to attend MIT? What are your impressions of MIT so far?
- What are your academic interests? What are you thinking about as a major?
- What activities do you plan to be involved in as a freshman?
- What challenges do you anticipate? What are you excited about?
- What was your high school experience like?
- Did you have to work hard? How much time did you spend studying in high school?
- Are you someone who tends to plan ahead or leaves assignments to the last minute? Advising Relationship questions
- What is the best way for me to reach you? Email? Phone? Text?
- Have you ever had to ask for academic help? How easy/hard was that for you?
- Let the student know that you are someone they can – and should -- talk to if they start to struggle or have any concerns.
- How can I best support you as your academic advisor?
- Incorporate your associate advisor into the conversation, so he or she can offer advice from the student's perspective. The AA will also know the differences in the various "flavors" of the science core subjects (e.g., 8.01L vs. 8.012).
- Make sure each student takes a balanced course load (i.e., no more than 3 technical subjects and an appropriate HASS subject).
- Emphasize that the student should take the appropriate versions of classes, based on his/her level of preparation and test/diagnostic scores.
- Get the student's cell phone number – it may come in handy.
- Remind each student to check his/her MIT email account because that is how you and the Institute will communicate.