Academic Standards and End of Term Procedures
You will be able to view your advisees' grades on WebSIS by the end of May. WebSIS will show all grades of A,B,C, D, or F. Grades of D and F are non-passing.
If you have advisees who have passed 36 or fewer units this semester, please review the Advisor's Role at End of Term for information on how you can help your student(s) in trouble.
The vast majority of freshmen will pass all four subjects in the spring term and can look forward to a successful transition to sophomore year.
However, at the end of each term, about 160 freshmen are flagged for passing fewer than three full subjects. These students will be reviewed by the Committee on Academic Performance.
- Freshmen who fail one full subject (D or F): Freshmen who pass only three subjects are not formally reviewed by the CAP. In general, these freshmen receive a "UAAP letter" from Dean Julie Norman at the end of term. This Dean's Letter provides students with some practical advice about availing themselves of Institute resources and lends encouragement for the coming year. Note: A UAAP letter is not a formal notice of warning from the Committee on Academic Performance. Freshmen who receive a UAAP letter are not subject to a credit limit in the following semester.
- Freshmen who fail 2 or more full subjects in second term: The most likely action will be Warning (academic probation) for the coming Fall semester, with a firm credit limit of 51 units (4 full subjects). Note that a "full subject" means a class worth 9 units or more and letter graded.
- Freshmen who are already on Warning and have failed 2 or more full subjects this Spring: If you have an advisee who has been on Warning from first semester and has now failed 2 or more subjects, this is very serious. The student is likely to be reviewed by the CAP for possible Required Withdrawal. See Advisor's Role at End of Term for students in academic trouble for advice on how to help your student.
The Role of the UAAP at End of Term
At the end of May, the Office of Undergraduate Advising and Academic Programming, as the academic department for freshmen, will review the performance of all freshmen, following general guidelines of the Committee on Academic Performance. The process includes:
- Reviewing the performance of all freshmen who passed 3 or fewer full subjects.
- Making recommendations for any CAP action.
- Notifying you of UAAP's recommendations and soliciting your input.
Please see The Advisor's Role at End of Term for additional information.