Advising Right Now: Advisees' Registrations
Before meeting with your advisees, please read the following information carefully about the freshman credit limit, prerequisites for higher-level subjects, special sequencing of Organic Chemistry subjects, and the importance of completing the freshman Communication Requirement this year.
Online Registration opens for all students on Monday, January 26, 2015. Detailed information about the registration processes will be posted on the Registrar's site.
You are expected to meet in person with each advisee to verify and approve registration choices no later than Monday, February 2 (Spring Registration Day). If you and your advisees are on campus earlier than Reg Day, you may certainly meet earlier in the week of January 26-February 2 to complete online registration.
- Credit Limit: Remember that second-term freshmen are on a strict 57-unit credit limit. Please make sure your advisees are registered for no more than 57 units this semester.
Exception: Freshmen placed on Academic Warning by the Committee on Academic Performance because of poor fall semester performance, are strictly limited to 4 subjects, up to 48-units of credit.
- Grading: Freshmen in second term receive a Grade Point Average (GPA) based grades of A, B, C. Grades of D or F are still graded "No Record."
Freshmen are required to complete one Communication Intensive (CI) subject by the end of their first year at MIT.
- If any of your advisees did not take an appropriate CI-H or CI-HW subject this fall, please be sure that s/he signs up for one in spring semester.
- Failure to fulfill the Communication Requirement will have academic consequences. Freshmen who do not successfully fulfill the CI-H requirement in the first year may be placed on Academic Warning by the Committee on Academic Performance at the end of the term.
Waitlists (now open) for Communication Intensive Subjects in the Humanities (CI-H/HW subjects) will be available to help undergraduates find openings in these subjects, which have limited enrollments. As you know, this will be the second semester in which the new enrollment process will be used for CI-H/HW subjects.
Waitlists for CI-H/HW subjects will also be available to students and people advising them through links entitled “CI-H/HW Subjects” on the For Students and For Advisors pages of WebSIS.
- If a student requested a CI-H/HW subject and it appears on his/her schedule, the student has a place in that subject. Enrollment requires only that registration be completed. Last fall 89% of students were scheduled into one of their pre-registration selections.
- If a student is still looking to join a CI-H/HW, the student must use the waitlists to request enrollment in these subjects. This includes new or returning students who couldn’t pre-register.
The waitlists give real-time information about which subjects have openings and the size of waitlists. Students can add and drop themselves from the waitlists based on their current interests and projected placements on the waitlists.
Beginning on the morning of the first day of classes, Tuesday, February 3, CI-H/HW Instructors can offer available spots. Students will receive offers via email with the subject line: “Action Required: CI-H/HW Subject Offer.” Generally students will have 24 hours to initiate adding the subject; this is at the discretion of the instructor, but allows greater equity to all.
Students should not email instructors to ask about placement in subjects before classes begin. They are encouraged to go to the first meetings of subjects in which they have realistic chances of enrolling.
If a student has been scheduled into a CI-H/HW subject and does not plan to attend, he or she should drop it immediately and open up a space for another student. For the same reason, a student should remove him- or herself from waitlists for any unwanted subjects.
- Be sure your freshmen have the pre-requisites for next semester's subjects.
- Subjects listed as co-requisites may be taken concurrently.
- If any of your advisees plans to apply to medical school or to major in Chemistry (Course 5) or Chemical Engineering (Course 10), s/he needs to pay special attention to the scheduling of 5.12 and 5.13, the Organic Chemistry sequence. 5.13 is given only in the fall term and has 5.12 as a pre-requisite. Therefore, students are strongly encouraged to take 5.12 in the spring so that they may take 5.13 in the fall of their sophomore year.
- Remind advisees that the PE requirement is also a General Institute Requirement that they are expected to complete of before end of sophomore year.
- Add Date is FRIDAY, March 6
- Drop Date is Thursday, April 23: Although the instructor's signature is not required to drop a subject, please encourage the student to notify their instructor or TA of the drop; this helps with grade sheets at the end of the term.
First year students initiate and submit add/drop requests via MIT’s online Digital Add/Drop form. As a first year advisor, you will be part of this process as your approval is required. If an advisee requests approval for a drop, you will receive an email alerting you to take action. The message will direct you to Student Forms and Petitions, where you can access the request and enter your decision. If you want to meet with your advisee before approving a request, you may enter a decision of “Consult” along with a comment to the student, instructing them to get in touch. The student will be notified by email of your decision and any comments that you enter.
After you approve a registration change via a Digital Add/Drop form, your advisee must return to the online form and submit the registration change to the Registrar to complete the process. Students must submit drop requests to the Registrar by 5pm on Drop Date.
While students are responsible for making sure that their registration is up to date, you should also check their statuses of registration on WebSIS regularly throughout the semester to make sure that they are correctly registered. WebSIS is the accurate reflection of the student's Status of Registration and academic audit. Stellar is NOT accurate!
Students who miss either Add or Drop Date and need to add and/or drop subjects late from their registrations must petition the Committee on Academic Performance (CAP). Petitions are available in Student Support Services, 5-104. Petitions to add or drop a subject late are not automatically approved; those that are approved are subject to a processing fee.