Advising Right Now: Registration Preparations and Instructions
Before you meet your advisees:
- Review the Class of 2020 Website. Look at the substantial advice we give to freshmen about self-assessment, planning a balanced schedule, using Pass/No Record grading wisely and preparing for ABC/No Record, subject prerequisites, and taking higher-level subjects in the first term.
- Review each advisee's Online Freshman Advising Folder (available to advisors on August 12 and to students August 15). By August 30 and 31, you will be able to view student's Math Diagnostic scores and recommendations and the results of any Advanced Standing exams for which the student may have sat. See the Online Freshman Advising Folder page under Advising Resources for complete details on folder content, including how to access and use your advisees' Online Folder information.
Starting Monday, August 29, freshmen will be able to start the online registration process by inputting their subject choices. You will be meeting with them a bit later in the week to complete their registration. You will also be able to view their subject selection in advance i of meeting them. Detailed registration instructions are provided on the Registrar's site.
Even though all registration will be online, you still must meet with each advisee to verify registration choices and electronically sign off on their registration. See Meeting Your Advisees During Orientation Week for options, especially if you will be traveling during Orientation week.
- Critical deadline: All freshmen must complete their registration no later than 5:00 pm on Thursday, Sept 1. This means that you have met with the student, electronically approved the student's registration form, and that the student has clicked on "submit" to finalize his/her registration.
- If you will not be available to register your advisees on or before Thursday, Sept. 1: Please be in immediate contact with Dean Elizabeth Young in UAAP to discuss alternate registration arrangements. In most cases, your designated UAAP advising consultant will be your stand-in and can approve your advisees' Online Registration forms on your behalf.
For your individual registration meeting, you and your Associate Advisor should meet together with each advisee in your office. Most advisors set aside 30 minutes or so for this first meeting.
Many freshmen are anxious to plan out their whole four years at this meeting; perhaps they already know what major they will be declaring. In the interests of time, assure your advisee that this first meeting is only the one of many advising meetings throughout the whole first year in which you will help them to explore all their options.
Access the online registration system at: https://registration.mit.edu.
Please remind your advisees to bring their laptops or Smart Phones to their individual meetings with you.
- You and your freshmen should both have the student's Online Freshman Advising Folder open. You and the student will reference the information in the Folder during the registration meeting to be sure that the student is meeting the per-requisites for fall classes and to make sure that all anticipated outside credit is on file.
- Take some time to discuss making a successful transition to MIT's pace and pressure, including time management, good use of pass/no record grading, and balancing academic and extracurriculars.
- With the student's Online Registration form open, review and discuss the student's plan for fall term subjects, including how these fit into the student's educational goals. If the student has already begun the registration process, you and s/he can add, delete, or change subjects easily on the form.
- Once you and the student agree on the student's subject choices, you only have to click on "Save and Approve Registration."
- If the student is sitting with you with his/her laptop or Smart-phone, the student then clicks on "Submit."
- It is the student's responsibility to electronically submit his/her registration after you've signed. If the student does not SUBMIT electronically, s/he is not registered!
If you are leading a Freshman Advising Seminar, your advisees should be automatically registered for your seminar.
- You will see the seminar number listed on the student's Online Registration Form.
- Advisees CANNOT drop your seminar from their registration form!. If the student has an issue with taking your seminar and wants to switch or drop it, s/he must meet with Dean Elizabeth Young in the Office of Undergraduate Advising and Academic Programming (UAAP), 7-103.
- Credit limit: Freshmen are limited to 54 units in the fall term. The only exceptions for exceeding the credit limit are for Mission 2020/12.000 (57 units) or for Seminar XL (57 or 60 units).
- ROTC subjects: Students must register for ROTC subjects, but ROTC subjects do not count toward the freshman credit limit.
- Physical Education classes: Students CANNOT register for PE classes on their registration form. They need to follow instructions on the Physical Education site for entering the PE lottery. PE classes do not count toward the freshman credit limit.
- CI-H/CI-HW Classes: The deadline for freshmen requesting CI-H/HW subjects is
September 1 at 5pm. Advisees should make their CI-H/HW selections when they meet with you to complete online registration. When they enter CI-H or HW subjects during online registration, they will be prompted to go the CI-H/HW Subject Selector, where they complete the request process (choosing alternatives and to-be-waitlisted subjects). Students who cannot meet with their advisors before 5pm on September 1 should initiate online registration and make their primary and alternative choices of CI-H/HW subjects by that deadline.
- Have your Associate bring along his/her own laptop. In addition to providing the student's perspective on classes, your Associate can also be a big help with any scheduling issues.
- Associate Advisors do not have access to other students' Online Registration, nor are they able to view the Online Advising Folder.
- However, they are allowed to view the contents of each freshman's Online Advising Folder, which contains important information to help advisees select the appropriate versions of science core and HASS/CI-H classes. It is probably easier if you have printed out a hard copy of each advisee's Online Advising Folder.
- If you have questions about how to best use your Associate Advisor, please feel free to contact Leslie Bottari (x4-7600, email@example.com) with questions or concerns.
On Friday, Sept 2, freshmen can check their current schedule on WebSIS for the dates, times, and room numbers for each subject for which the student initially registered.
Important scheduling notes:
- Any changes to the student's registration will NOT be reflected on a new schedule! Students must keep track.
- Note that the schedule is ephemeral - it is only available online until the following Friday, September 9.
- Switching recitations or sections within a subject (i.e., moving from one 8.01 recitation to another): Instructions on changing recitation sections for Science Core subjects will be posted on WebSIS.