Advising Resources: Online Freshman Advising Folder
Beginning Thursday, August 15, you may access your advisees' Online Freshman Advising Folders through the advisor section of WebSIS, MIT's online student information system (see access details below).
The online folder is designed to help you and your advisees keep track of information and testing results that may affect the advising process (e.g., your advisees' incoming credit and placement). This information is not provided anywhere in hard copy, so you may want print copies of each advisee's Online Freshman Advising Folder to keep for easy reference.
Each advisee's Online Freshman Advising Folder contains the following information:
- Any Advanced Placement (AP), International Baccalaureate, or G.C.E. A-Level scores received by MIT, including the resulting subject credit or general elective units. In some cases there may be multiple scores for the same test, as your advisee took the exam more than once. In these cases, credit evaluation/placement is based on their highest recorded score. An advisee whose folder is missing any AP scores should ask the College Board to send a new report to MIT (code 3514). Once received, these scores will appear in the student's folder.
- You only had temporary access to Part 2 of the student's Admissions application via the Online Folder. The Admissions information was only available until Registration Day, Sept. 3.
- Results from the HASS-D lottery (if entered), the Freshman Essay Evaluation (FEE), and summer transfer credit evaluations. Scores for tests taken during Orientation (Math Diagnostic for Physics Placement and any Advanced Standing exams) will be entered as the results come in.
- Note: Students who did not take the FEE online over the summer must take the make-up FEE during Orientation Week. For these students the folder will display only the score, not the essay or grader comments.
- Enrollment in a Freshman Advising Seminar or Mission 2017/Terrascope, if applicable.
Since the online folder is part of MIT's Student Information System, access is limited to you, your advisees, and MIT officials who have a legitimate educational interest. For more information, see MIT's Student Information Policy
Therefore, access to the folder requires authentication using MIT web certificates. To obtain a certificate, please see the information and instructions that are provided on the IS&T website at: https://ist.mit.edu/services/certificates.
Once your certificates have been obtained, you will receive a success message indicating that your certificate has been created. You should then be able to access your advisees' Online Freshman Advising Folders via the "For Advisors and Departmental Administrators" link off WebSIS.
IMPORTANT NOTE: Certificates cannot be transferred from one computer to another. You must obtain your certificates on each computer that you intend to use to look up your students' information.
Changes in Folder Displays
After Add Date, check your advisees' status of registration in WebSIS to make sure that the AP or Advanced Standing credit they have been awarded appears appropriately on their fall registration.
If anything is missing, remind the student to contact the Registrar's Office to make sure that his/her credit is processed. WebSIS will display AP and Transfer credit with an "S" rather than a grade. It will not display Math Diagnostic results or FEE scores, since these are placement tests used primarily for registration.