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Now You Can View Your Institute Benefits
And Update Your Personal Info Online

Over the summer, a new Web-based tool called employee self-service (ESS) was released to the MIT community. It allows faculty and staff who work on campus to view their MIT benefits and to update some of their employee information online, and is available at http://web.mit.edu/sapwebss.

Information that can be updated includes primary and alternate MIT office addresses; office telephone number, MIT pager and mobile phone numbers; e-mail address; and home information. Faculty and staff also can view and verify their name, department, and position title. In addition, they can view their health and welfare benefits enrollment, including level of coverage, their dependent information, and plan costs throughout the year.

These new services are enhancements to the Web application used successfully during Benefits Open Enrollment last November.

"Based on the recommendations of several teams working on the HR-Payroll Project, we decided to provide ESS so community members will have a more direct and a faster way to review and update information about themselves," Vice President for Human Resources Laura Avakian said. "For example, if an employee moves to a different MIT room number, he or she can update that information using ESS, and by the following business day, the MIT online directory will reflect the room change," she said.

To ensure confidentiality, an up-to-date MIT personal certificate is required to use ESS. Personal certificates are set to expire periodically, and those obtained in the past year were valid until July 31. Renewal is not automatic. To obtain a new certificate, go to http://web.mit.edu/is/help/cert and click on "Get MIT Personal Certificate." For questions or problems with certificates, contact the Business Liaison Team (BLT) in Information Systems, Monday through Friday, 8 a.m. to 6 p.m. Their e-mail address is business-help@mit.edu, and their phone number is x2-1177.

The availability of ESS also means that there is a revised process for updating the faculty and staff telephone Directory this year. Faculty can either update any Directory information about themselves that has changed since the last phonebook was published or have the telephone Directory coordinator in their department submit it (via paper) on their behalf. (Changes made in ESS after October 11 will update the online directory but not the printed version.)

To use ESS (either to update information for the telephone Directory or to view health and welfare benefits choices), go to http://web.mit.edu/sapwebss.

It's important to note that changes reported via ESS will update records only in Human Resources and Payroll. At this point, employees will still need to notify offices such as the Credit Union and MIT Medical if their contact information changes.

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