Courses

Students' Procedures for Cross-Registration and Credit Transfer at GCWS Member Institutions

The specific cross-registration procedures for each member institution are listed below. Click on your univeristy's name below to find the procedures relevant to you.

Boston College
Boston University
Brandeis University
Harvard University
Massachusetts Insititute of Technology
Northeastern University
Simmons College
Tufts University
University of Massachusetts Boston

MIT Course Numbers for GCWS Seminars

Workshop for Dissertation Writers in Women’s and Gender Studies WGS.600
Feminist Inquiry WGS.615
Topic-based seminar 1 (contact GCWS for the specific course number) WGS.640
Topic-based seminar 2 (contact GCWS for the specific course number) WGS.645
Topic-based seminar 3 ((contact GCWS for the specific course number) WGS.700

 

BOSTON COLLEGE

  1. Consult with your graduate directors in advance regarding credit.
  2. Final decision for credit at BC rests with the chairs of graduate committee in the student's department.
  3. Complete BC cross-registration form, which requires signatures of relevant department and dean at BC and the GCWS registrar (Andi Sutton).
  4. Complete the GCWS registration form, securing all signatures.
  5. Copies of GCWS registration forms will be sent to the BC registrar by GCWS registrar.
  6. After the close of the course, official MIT transcripts will be sent to the BC registrar for those students who will be seeking BC credit for the course.

BOSTON UNIVERSITY

  1. With the approval of the faculty of his/her BU graduate program, a student may receive a grade and graduate credit for completing a GCWS course that has been established on the MIT inventory.  That approval is signified by the BU official signatures on the forms (step 2, 3 below).  An MIT twelve unit course is equivalent to a BU four-credit course.
  2. The student should fill out a BU Cross Registration Petition (available on the Registrar’s Office web site (www.bu.edu/reg).
  3. The student must also fill out the GCWS Student Registration form, securing all signatures as indicated (the Director of Women’s Studies will sign for the ‘Academic Dean’ of school/faculty).
  4. Copies of the GCWS registration form will be forwarded to the BU Cross Registration staff member in the Registrar’s Office.
  5. Once the course has been completed and graded, an official MIT transcript will be forwarded to BU.  The grade and course title will be added to the BU transcript.
  6. Standard BU tuition charges will apply; BU financial aid may be used for these courses.

BRANDEIS UNIVERSITY

  1. Credits earned for GCWS seminars will count towards Brandeis program requirements provided the program in question approves.
  2. Brandeis departmental signatures are required on a course enrollment card, on which the GCWS course should be listed. Students should pick up a Brandeis Graduate Cross-Registration GCWS Form at their registrar's office, complete it, and get signatures of Brandeis registrar and GCWS registrar (Andi Sutton). Brandeis deadline to add a class is Sept. 12.
  3. Complete the GCWS registration form, including signatures of the Brandeis registrar and their departmental advisor/chair, which will indicate whether or not they can receive credit for the course at Brandeis.
  4. Copies of GCWS registration forms will be sent to the Brandeis registrar by GCWS registrar.
  5. After the close of the course, official MIT transcripts will be sent to the Brandeis registrar for those students who will be seeking Brandeis credit for the course.

HARVARD UNIVERSITY

There are specific directions below that pertain to the different Harvard colleges.    For students who wish the course title and grade to show up on their transcript as an MIT course, they should follow the Harvard/MIT cross registration procedures:


Graduate students at Harvard University may cross-register into MIT and the Fletcher School at Tufts. Only GSAS students may cross-register into Brown University. Cross-registration into Episcopal Divinity School is open for most graduate students at Harvard, excluding HKS. Questions should be addressed to your Home School registrar. Note: the process for cross-registering into non-Harvard Schools is not the same as the process for cross-registering into Harvard schools. Please follow the instructions on the Non-Harvard Petition Form.
To cross-register into MIT, Fletcher School at Tufts, Episcopal Divinity School, or Brown University, download the Non-Harvard Petition Form through the Harvard Registrar website.

IMPORTANT:  Call the Harvard and MIT registrars 2-3 weeks after submitting the completed Non-Harvard Petition Form to confirm your registration.   Students are not notified automatically therefore you will need to follow up if problems with the registration process arise. Follow up with the GCWS Program Manager if the course does not show up on your transcript 4 weeks in to the semester.

College-specific Registration Procedures

HARVARD DIVINITY SCHOOL*

  1. Doctoral and masters students may receive credit for a GCWS course by making it an independent Reading and Research course with a member of the HDS faculty (e.g. Prof. Clarissa Atkinson). Follow procedures for registering for Reading and Research at HDS. Discuss grade options with faculty sponsor (i.e., since the faculty sponsor is responsible for reporting your Reading and Research grade to the HDS registrar, she/he may request you receive a letter grade or a pass/no credit grade from the GCWS seminar faculty).
  2. Discuss plans for enrollment with your advisors.
  3. Complete the GCWS registration form, including signature of HDS Registrar, and the signatures of your advisor and the faculty member who will sponsor your Reading and Research.
  4. Copies of GCWS registration forms will be sent to the HDS registrar by GCWS registrar.
  5. After the close of the course, official MIT transcripts will be sent to the faculty member overseeing the Reading and Research, who will then report the grade to the HDS Registrar.

HARVARD GRADUATE SCHOOL OF EDUCATION*

  1. Doctoral and masters students may receive credit for a GCWS course by making that course an independent Reading and Research with a member of the HGSE faculty. Follow procedures for registering for the Reading and Research at HGSE. Discuss the grade options with the faculty sponsor (i.e., since the faculty sponsor is responsible for reporting your Reading and Research grade to the HGSE registrar, she/he may request you receive a letter grade or a pass/no credit grade from the GCWS seminar faculty).
  2. Discuss plans for enrollment with your faculty advisor, who should approve your counting the course as credit toward your degree.
  3. Complete the GCWS registration form, including signature of HGSE Registrar, and the signatures of your advisor and the faculty member who will sponsor your Reading and Research. Check the "Independent Study" box on the registration form, and choose a grade option. Return the GCWS registration form to the GCWS staff.
  4. Copies of GCWS registration forms will be sent to the HGSE registrar by GCWS registrar.
  5. After the close of the course, official MIT transcripts will be sent to the faculty member overseeing the Reading and Research, who will then report the grade to the HGSE Registrar.

HARVARD GRADUATE SCHOOL OF ARTS AND SCIENCES*

  1. Doctoral and master's degree candidates may receive credit for a GCWS seminar with the approval of their degree program advisor and the chair of the committee on degrees in women, gender, and sexuality at Harvard University. Students should consult with their appropriate doctoral advisor or departmental faculty before enrolling.
  2. To register, write in the course number "WGS 3000" for women, gender, and sexuality reading and research, and have the director of graduate studies of the committee on degrees in women, gender, and sexuality sign the study card. Have your faculty advisor sign the completed card, then make a photocopy of the study card before your turn it in to GSAS Registrar.
  3. On the GCWS registration form, check off "Independent Study" and designate your grade option (you must discuss this with your advisor and the wgs director of graduate studies).
  4. Submit the GCWS registration form along with a copy of your signed study card to the GCWS registrar / GCWS staff, who will sign it. Copies of GCWS registration forms will be sent to the wgs director of graduate studies of by the GCWS registrar.
  5. After the close of the course, GCWS course grade will be sent to the women, gender, and sexuality director of graduate studies who is overseeing the course, who will then report the grade to the GSAS Registrar. Students will receive a grade report by mail.
  6. Students are encouraged to verify that they have successfully registered for WGS3000 for the correct term before the add/drop deadline.

*For an alternative cross-registration procedure in which the course will show up on the Harvard transcript with the course title and course number, you will need to cross register for the course through MIT.  Please contact Andi Sutton, GCWS coordinator, directly at arsutton@mit.edu or 617-324-2085 for information about this process.

MASSACHUSETTS INSTITUTE OF TECHNOLOGY

  1. Though GCWS courses are assigned MIT course numbers, students still must complete a GCWS course application and submit it by the application deadline.  Course applications are available online.
  2. Once accepted, MIT students may register through MIT for the course. MIT registration includes verification of status in good standing and the signature of the faculty advisor.
  3. Students should get consent of their departmental registration officer for graduate level credit at MIT. The GCWS graduate credit transcript stamped with the MIT seal will be sent to the MIT Registrar upon completion of the course in order to verify completion of the course and record grades.
  4. Students do not need to gather signatures on the GCWS registration form, but should check the appropriate credit mechanism, choose a grade option, and return it to the GCWS staff.  Than send a copy of the MIT registration form, complete with advisor's signature (which shows that you have registered for the GCWS course through MIT) to Andi Sutton, who will sign the GCWS registration form, verifying enrollment.

NORTHEASTERN UNIVERSITY

  1. Complete the GCWS registration form including acquiring the required signatures.  
  2. Return the completed form to the GCWS staff. 
  3. The GCWS staff will sign last and send a copy to Northeastern University’s Graduate Student Services office.

Notes:
Northeastern University students register for a Directed Study (or NU course with GCWS prefix – to be determined) course under the guidance of an NU faculty member.

The course number and faculty signature must be noted on the GCWS registration form.

When the course is finished, GCWS transcripts will be sent to Amy Killeen, Director of Graduate Student Services in the GSAS.  Amy will provide the final grade via email to the faculty member overseeing the Directed Study. 

The faculty member is responsible for reporting grades for the Directed Study (or NU course with GCWS prefix – to be determined) to the NU registrar via change-of-grade form.  The grade is then posted on the NU transcript.

GCWS courses will normally carry elective credit for graduate students, but details need to be determined in consultation with the students' graduate committees.

SIMMONS COLLEGE

  1. Students should discuss taking the course with their graduate advisor if they want it to count toward their degree requirements.
  2. Students should complete the GCWS registration form, acquiring the signature of their advisor, indicating whether or not credit will count toward degree requirements, and the signature of the GCWS registrar.
  3. GCWS registrar will send verification of Simmons students' registration to Simmons Registrar. Since this course will be treated as other consortial courses, the grade sent to Simmons registrar at the close of the course will appear on the Simmons transcript.
  4. At the close of the course, MIT transcripts will be sent to Simmons registrar for those students seeking credit, in order to report grades. Note that because of the above process, GCWS seminar grades may not appear on Tufts transcripts until after other semester grades appear. If you are planning to finish a degree the semester you are enrolled in a GCWS course, please inform the GCWS staff.

TUFTS UNIVERSITY GSAS

  1. Students should discuss taking the course with their graduate advisor if they want it to count toward their degree requirements.
  2. Students should complete the GCWS registration form, acquiring the signature of their advisor, indicating whether or not credit will count toward degree requirements, and the signature of the GCWS registrar.
  3. GCWS registrar will send verification of Tufts students' registration to Tufts Registrar (Janet Frasier). Course designation for Tufts system is with a Tufts course number. Since this course will be treated as other consortial courses, the grade sent to Tufts registrar at the close of the course will appear on the Tufts transcript.
  4. At the close of the course, MIT transcripts will be sent to Tufts registrar for those students seeking Tufts credit, in order to report grades. Note that because of the above process, GCWS seminar grades may not appear on Tufts transcripts until after other semester grades appear. If you are planning to finish a degree the semester you are enrolled in a GCWS course, please inform the GCWS staff.

UNIVERSITY OF MASSACHUSETTS BOSTON

  1. Students should get approval in advance from their graduate program director (or undergraduate advisor for advanced undergraduates) if they want a GCWS course to count toward their UMB degree requirements.
  2. Upon acceptance to the course, students will receive a GCWS registration form.   Students should complete the form by acquiring the signature of their advisor, indicating whether or not credit will count toward degree requirements, and obtaining the signature of the GCWS registrar.  Students should indicate if their advisor needs a copy of their grade report from the GCWS.
  3. Students then enroll in GCWS courses using the WOST rubric through the WISER system. Courses may include:  WOST 597: Special Topics: Graduate Consortium in Women’s Studies (topic-based seminars),WOST 599: Dissertation Workshop, and WOST 591: Feminist Inquiry. If the student has difficulty enrolling, s/he can contact  Lorna. rivera@umb.edu who will provide assistance. The instructor listed will be Rivera (the UMB representative to the GCWS). She will input the grade provided by the GCWS.
  4. The GCWS staff will verify registration directly with the UMass Boston Registrar. The grade sent to the UMass Boston registrar at the close of the course will appear on the UMB transcript.
  5. At the close of the course, grade reports will take the form of GCWS transcripts with the MIT seal will be sent to the UMass Boston registrar and the UMB faculty member listed as the course instructor. Note that because of the time needed for communication between the two institutions, GCWS seminar grades may not appear on UMB transcripts until after the grades appear for other classes taken in the same semester. Contact the GCWS staff if problems occur regarding grade transmission or credit transfer at arsutton@mit.edu or 617-324-2085. 

 

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The Graduate Consortium in Women's Studies
Massachusetts Institute of Technology, 14N-211
77 Massachusetts Avenue
Cambridge, MA 02139
Phone: 617-324-2085