Students' Procedures for Cross-Registration and Credit Transfer at Institutions Participating in the Graduate Consortium in Women's Studies at MIT (GCWS)

Boston College

1. Consult with your graduate directors in advance regarding credit.

2. Final decision for credit at BC rests with the chairs of graduate committee in the student's department.

3. Complete BC cross-registration form, which requires signatures of relevant department and dean at BC and the GCWS registrar (Andi Sutton).

4. Complete the GCWS registration form, securing all signatures.

5. Copies of GCWS registration forms will be sent to the BC registrar by GCWS registrar.

6. After the close of the course, official MIT transcripts will be sent to the BC registrar for those students who will be seeking BC credit for the course.

Boston University

1. With the approval of the faculty of his/her BU graduate program, a student may receive a grade and graduate credit for completing a GCWS course that has been established on the MIT inventory.  That approval is signified by the BU official signatures on the forms (step 2, 3 below).  An MIT twelve unit course is equivalent to a BU four-credit course

2. The student should fill out a BU Cross Registration Petition (available on the Registrar’s Office web site (www.bu.edu/reg) identifying GCWS as the host institution and submitting it to the BU Cross Registration staff member in the Registrar’s Office after obtaining all signatures.

3. The student must also fill out the GCWS Student Registration form, securing all signatures as indicated (the Director of Women’s Studies will sign for the ‘Academic Dean’ of school/faculty).

4. Copies of the GCWS registration form will be forwarded to the BU Cross Registration staff member in the Registrar’s Office.

5. Once the course has been completed and graded, an official MIT transcript will be forwarded to BU.  The grade and course title will be added to the BU transcript.

6. Standard BU tuition charges will apply; BU financial aid may be used for these courses.

Brandeis University

1. Credits earned for GCWS seminars will count towards Brandeis program requirements provided the program in question approves.

2. Brandeis departmental signatures are required on a course enrollment card, on which the GCWS course should be listed. Students should pick up a Brandeis Graduate Cross-Registration GCWS Form at their registrar's office, complete it, and get signatures of Brandeis registrar and GCWS registrar (Andi Sutton). Brandeis deadline to add a class is Sept. 12.

3. Complete the GCWS registration form, including signatures of the Brandeis registrar and their departmental advisor/chair, which will indicate whether or not they can receive credit for the course at Brandeis.

4. Copies of GCWS registration forms will be sent to the Brandeis registrar by GCWS registrar.

5. After the close of the course, official MIT transcripts will be sent to the Brandeis registrar for those students who will be seeking Brandeis credit for the course.

Harvard University

*For an alternative cross-registration procedure in which the course will show up on the Harvard transcript with the course title and course number, you will need to cross register for the course through MIT.  Please contact Andi Sutton, GCWS coordinator, directly at arsutton@mit.edu or 617-324-2085 for information about this process.

HARVARD DIVINITY SCHOOL

1. Doctoral and masters students may receive credit for a GCWS course by making it an independent Reading and Research course with a member of the HDS faculty (e.g. Prof. Clarissa Atkinson). Follow procedures for registering for Reading and Research at HDS. Discuss grade options with faculty sponsor (i.e., since the faculty sponsor is responsible for reporting your Reading and Research grade to the HDS registrar, she/he may request you receive a letter grade or a pass/no credit grade from the GCWS seminar faculty).

2. Discuss plans for enrollment with your advisors.

3. Complete the GCWS registration form, including signature of HDS Registrar, and the signatures of your advisor and the faculty member who will sponsor your Reading and Research.

4. Copies of GCWS registration forms will be sent to the HDS registrar by GCWS registrar.

5. After the close of the course, official MIT transcripts will be sent to the faculty member overseeing the Reading and Research, who will then report the grade to the HDS Registrar.

HARVARD GRADUATE SCHOOL OF EDUCATION

1. Doctoral and masters students may receive credit for a GCWS course by making that course an independent Reading and Research with a member of the HGSE faculty. Follow procedures for registering for the Reading and Research at HGSE. Discuss the grade options with the faculty sponsor (i.e., since the faculty sponsor is responsible for reporting your Reading and Research grade to the HGSE registrar, she/he may request you receive a letter grade or a pass/no credit grade from the GCWS seminar faculty).

2. Discuss plans for enrollment with your faculty advisor, who should approve your counting the course as credit toward your degree.

3. Complete the GCWS registration form, including signature of HGSE Registrar, and the signatures of your advisor and the faculty member who will sponsor your Reading and Research. Check the "Independent Study" box on the registration form, and choose a grade option. Return the GCWS registration form to the GCWS GCWS staff.

4. Copies of GCWS registration forms will be sent to the HGSE registrar by GCWS registrar.

6. After the close of the course, official MIT transcripts will be sent to the faculty member overseeing the Reading and Research, who will then report the grade to the HGSE Registrar.

HARVARD GRADUATE SCHOOL OF ARTS AND SCIENCES

1. Doctoral and masters degree candidates may receive credit for a GCWS seminar with the approval of their degree program advisor and the chair of the committee on degrees in women's studies at Harvard University. Students should consult with their appropriate doctoral advisor or departmental faculty before enrolling.

2. To register, write in the course number "WS91R" for women's studies Independent Study, and have the chair of the committee on degrees in women's studies sign the study card. Have your faculty advisor sign the completed card, then make a photocopy of the study card before your turn it in to GSAS Registrar

3. On the GCWS registration form, check off "Independent Study" and designate your grade option (you must discuss this with your advisor and the women's studies chair).

4. Submit the GCWS registration form along with a copy of your signed study card to the GCWS registrar / GCWS staff, who will sign it. Copies of GCWS registration forms will be sent to the HGSAS registrar by GCWS registrar.

5. After the close of the course, GCWS course grade will be sent to the women's studies chair who is overseeing the Independent Study, who will then report the grade to the GSAS Registrar. Students will receive a grade report by mail.

Massachusetts Institute of Technology

1. Approval of the GCWS courses by the MIT Women's Studies curriculum committee is required before MIT will grant credit. Courses then go before the Committee on Graduate School Policy's Subcommittee on Academic Subjects and Programs for final approval. These steps must be completed before credit from MIT is possible.

2. If the course is approved, it will be assigned an MIT course number. MIT students then register through MIT for this course. MIT registration includes verification of status in good standing and the signature of the faculty advisor.

3. Students should get consent of their departmental registration officer for graduate level credit at MIT. The GCWS graduate credit transcript stamped with the MIT seal will be sent to MIT on completion of the course to verify completion of the course and record grades.

4. Students do not need to gather signatures on the GCWS registration form, but should check appropriate credit mechanism and choose grade option and return it to the GCWS GCWS staff. Send a copy of the MIT registration form, complete with advisor's signature (which shows that you have registered for the GCWS course through MIT) to Andi Sutton, who will then sign the GCWS registration form, verifying enrollment.

Northeastern University GSAS

1. GCWS courses will normally carry elective credit for graduate students, but details need to be determined in consultation with the students' graduate committees.

2. Students may receive credit toward their NEU program by petitioning for the GCWS course to be posted to their record after the course is completed. Petitions begin in the departments, then go through the Dean of the Graduate School's office, and finally go to the NU registrar, who may transfer the credit. Students must get a "B" or higher grade in the course in order for the credit to be transferred. Northeastern will post the credit but not the grade on its transcript.

In order to expedite the above process, students must do the following--

(a) Complete the GCWS registration form, acquiring signatures of the NEU registrar, graduate program director, and the Associate Dean. Return this form to the GCWS staff, who will sign last and send a copy to NEU's Graduate Student Services office. This form should pave the way for the actual transfer, which occurs after the course is done. Acquiring these signatures now gives you the chance to answer any questions your advisor or department may have about how this course fits into your program requirements, if it does.

(b) Pick up a "Request for Transfer Credit Form" from your department or from the Graduate Student Services office (124 Meserve Hall).

(c) When the course is finished, GCWS transcripts will be sent to the Grad. Student Services office at NEU. You should then complete the NEU transfer credit form and give it to your department for their signature (departments may contact the Director of Graduate Student Services, Amy Killeen, to verify grades). The department signs off and sends it on to Grad. Student Services, who then signs it and sends it to the NEU registrar.

(d) When the credit is transferred to NU, students and departments will receive confirmation information. Due to the above process, the course credit may not be posted to the transcript until well after other credits for that quarter are posted.

3. Students may choose to use the GCWS course as work under the guidance of NEU faculty, thus receiving credit as "independent study." If you choose to do this, you must register for a Northeastern U. directed study and note that course number on the GCWS registration form. You must also get the signature of the faculty sponsor on your GCWS registration form and provide her or his office address to the GCWS staff, who will send her or him the final GCWS transcript. The faculty member is responsible for reporting grades for the independent study to the NEU registrar.

Simmons College

1. Students should discuss taking the course with their graduate advisor if they want it to count toward their degree requirements.

2. Students should complete the GCWS registration form, acquiring the signature of their advisor, indicating whether or not credit will count toward degree requirements, and the signature of the GCWS registrar.

3. GCWS registrar will send verification of Simmons students' registration to Simmons Registrar. Since this course will be treated as other consortial courses, the grade sent to Simmons registrar at the close of the course will appear on the Simmons transcript.

4. At the close of the course, MIT transcripts will be sent to Simmons registrar for those students seeking Tufts credit, in order to report grades. Note that because of the above process, GCWS seminar grades may not appear on Tufts transcripts until after other semester grades appear. If you are planning to finish a degree the semester you are enrolled in a GCWS course, please inform the GCWS staff.

Tufts University GSAS

1. Students should discuss taking the course with their graduate advisor if they want it to count toward their degree requirements.

2. Students should complete the GCWS registration form, acquiring the signature of their advisor, indicating whether or not credit will count toward degree requirements, and the signature of the GCWS registrar.

3. GCWS registrar will send verification of Tufts students' registration to Tufts Registrar (Linda Gabriele). Course designation for Tufts system is with a Tufts course number. Since this course will be treated as other consortial courses, the grade sent to Tufts registrar at the close of the course will appear on the Tufts transcript.

4. At the close of the course, MIT transcripts will be sent to Tufts registrar for those students seeking Tufts credit, in order to report grades. Note that because of the above process, GCWS seminar grades may not appear on Tufts transcripts until after other semester grades appear. If you are planning to finish a degree the semester you are enrolled in a GCWS course, please inform the GCWS staff.

University of Massachusetts Boston

1. Students should discuss taking the course with their graduate advisor if they want it to count toward their degree requirements.

2. Students should complete the GCWS registration form, acquiring the signature of their advisor, indicating whether or not credit will count toward degree requirements, and the signature of the GCWS registrar.   Students should indicate if their advisor needs a copy of their grade report from the GCWS.

3. GCWS registrar will send verification of UMass Boston students' registration to UMass Boston Registrar. Since this course will be treated as other consortial courses, the grade sent to the UMass Boston registrar at the close of the course will appear on the UMass Boston transcript.

4. At the close of the course, MIT transcripts will be sent to UMass Boston   registrar for those students seeking Umass Boston credit, in order to report grades. Note that because of the above process, GCWS seminar grades may not appear on UMass Boston transcripts until after other semester grades appear. If you are planning to finish a degree the semester you are enrolled in a GCWS course, please inform the GCWS staff.

2009-2010 CROSS-REGISTRATION COURSE NUMBERS