Of course, you'll want to use the calendar to do more than find out what day it is. This section will tell you how to schedule appointments, set alarms, and determine appointment recurrence.
To create a new appointment, select File->New->Appointment or click the New button on the left end of the toolbar. The New Appointment dialog will pop up with the menu bar, tool bar, and window full of choices for you.
Shortcut: If you don't need to enter more information than the date and time of the appointment, you just click in any blank space in the calendar and start typing. You can enter other information later with the appointment editor.
Your appointment must have a starting and ending date — by default, today — but you can choose whether to give it starting and ending times or to mark it as an All day event. An All day event appears at the top of a day's appointment list, in the grey header under the date, rather than inside it. That makes it easy to have appointments that overlap and fit inside each other. For example, a conference might be an all day appointment, and the meetings at the conference would be timed appointments. Of course, appointments with specific starting and ending times can also overlap. When they do they're displayed as multiple columns in the day view of the calendar.
Multiple Simultanious Appointments: If you create calendar appointments that overlap, Evolution will display them side by side in your calendar. However, Evolution cannot help you do multiple things at once.
You can have as many as four different Alarms, any time prior to the appointment you've scheduled. You can have one alarm of each of the following types:
A window will pop up on your screen to remind you of your appointment.
Choose this to have your computer deliver a sound alarm.
Select this if you would like to run a program as a reminder. You can enter its name in the text field, or find it with the Browse button.
Evolution will send an email reminder to the address you enter into the text field.
Classification only applies to calendars on a network. Public is the default category, and a public appointment can be viewed by anyone on the calendar sharing network. Private denotes one level of security, and Confidential an even higher level.
Evolution lets you categorize your appointments, which can help if you lead a busy life. The bottom section of the Appointment tab is where your categorization is done.
Adding a New Appointment Category: You can add a new category to your category list by clicking on Edit Master Category List and single-clicking on Click here to add a category.
The purpose of categories is to let you view all appointments which have similar activities. To do this, change Any field contains to Has category and enter your category at right.
Clicking on the Categories button opens up the category list. To associate a category to an appointment, simply click the check box.
Once you've selected your categories, click OK to assign these categories to the appointment. The categories you selected are now listed in the text box to the right of the Categories... button.
The Recurrence tab lets you describe repetition in appointments ranging from once every day up to once every 100 years. You can then choose a time and date when the appointment will stop recurring, and, under Exceptions, pick individual days when the appointment will not recur. Make your selections from left to right, and you'll form a sentence: "Every two weeks on Monday and Friday until January 3, 2003" or "Every month on the first Friday for 12 occurrences."
Once you're done with all those settings, click on the disk icon in the toolbar to save and close the appointment editor window. If you want, you can alter an appointment summary in the calendar view by clicking on it and typing. You can change other settings by right-clicking on the appointment then choosing Edit this Appointment.
Evolution can be used to setup group appointments and help you manage RSVPs.
When you setup a gathering, you can specify people to come in numerous positions, such as chair. They are sent an email which lets them easily reply to you with their response. If they aren't sure if they can attend, they can always reply to the mail later.
To select receipients to be invited to an event:
Click Actions->Schedule Meeting. The Scheduling and Meeting tab open.
If you have multiple identities setup, select the identity to use in the Sent By field.
Click in the white box.
Click Invite Others.
Select a person in the Contacts field and click one of the four choices to move them to be an RSVP reciever.
Click OK.
Save the Appointment.
If you recieve an RSVP, the RSVP will be attached as an ical file. Click on the attachment and view it inline. All the details are shown about the event including time and dates. Then you can choose how to reply to the RSVP. Your choices are:
Accept
Tentativly Accept
Decline
Once you recieve an RSVP, you'll need to view it inline in the email. Click the attachment and select View Inline. At the bottom, you can choose an action. Click OK to update your attendee list.