Article I. Purpose
The purpose of the MIT Hawaii Club (MITHIC) is to allow students with an interest in Hawaii an opportunity to experience contemporary and traditional Hawaiian dance, culture, and language. The MITHIC will also sponsor joint events with Hawaii clubs at other universities in the Boston area to promote a greater awareness of the unique Hawaiian culture. A further goal would be to assist in the integration of freshman students from Hawaii to the East Coast.
Article II. Membership
Section 1. Only MIT students and alumni/ae are eligible for membership. This organization will not discriminate based on any characteristic listed in MIT's Nondiscrimination Statement.
Section 2. All members who have paid their dues are in good standing. Members in good standing have the right to vote in elections.
Section 3. Dues shall be set by the President and the Treasurer at the beginning of each term but will not exceed the amount of $10. Dues must be paid at the beginning of the term and is a requirement for membership. For those students wishing to become members but cannot afford to pay the dues, they can attain, at the discretion of the Treasurer, a waiver so that they may be eligible for membership despite unpaid dues.
Section 4. Membership shall be revoked when the member has not paid his/her dues nor attained a waiver from the Treasurer.
Section 5. A 5 or 50% MIT student membership shall be maintained.
Article III. Meetings
Section 1. Meetings shall be called at the request of the executive committee.
Section 2. Only the President may call a meeting to order. The Vice President shall chair the meeting in the absence of the President. No meeting shall be called without due notice.
Section 3. The quorum required at a meeting at which decisions are made and business discussed shall be defined as 5 members or 50% of the membership, whichever is greater.
Section 4. Robert's Rules of Order shall be followed for parliamentary procedure except when otherwise superseded by the constitution. For the purposes of business, a motion will be successful if and only if a majority of the quorum votes in favor of the motion.
Section 5. All meetings must be announced or posted to the membership at least one week prior to the holding of the meetings.
Article IV. Officers and Duties
Section 1. The President shall appoint, under the advice of the executive committee, all officers not elected by the MITHIC membership. The President shall chair all meetings and shall be the official representative and contact of the organization to the Association of Student Activities. Further, the President shall call all meetings, set the agenda and be the official greeter for all incoming MIT freshmen from the state of Hawaii.
Section 2. The Vice President shall be in charge of setting the calendar and keeping it up to date. The Vice President will also work with the President to ensure that events go smoothly and shall act in the place of the President when the President is unable to attend an event or is otherwise incapacitated.
Section 3. The Treasurer shall be in charge of the organization's finances. The Treasurer shall be responsible for the collection of dues, the maintenance of a good financial record, the organization of fund raisers, and otherwise the dealing with of all other financial activities and obligations.
Section 4. The Secretary shall be in charge of the taking and recording of the minutes of each meeting and the coordinataion of all literature and mailings of newsletters and such. The Secretary shall also be responsible for keeping an updated address list of members as well as records and updates of events that the MITHIC will be participating in.
Section 5. The Interschool Contact shall be the MITHIC's official liaison with the Hawaii Clubs at other Boston universities and colleges. He/She will be responsible for keeping in contact with representatives at the other schools for purposes of joint events. There shall be at least one intercollegiate event per academic year.
Section 6. There will be an Executive Committee which will convene, from time to time, in order to make decisions and conduct business insomuch that it would be expeditious for the organization.
Section 7. The Executive Committee shall consist of the five aforementioned officers.
Section 8. Any Subcomittee formed must be approved by the Executive Committee and must have at least one Executive Committee member on it.
Article V. Elections
Section 1. Elections shall be held in the end of the spring term of each scholastic year. The President, Vice President, Secretary, Treasurer, Interschool Contact, and any other elected official shall be elected and installed at that time. These officers shall assume the duties and responsibilities of their offices for the summer and throughout the fall and spring terms, until the next held election.
Section 2. The President may accept ballots on specific questions from members excused from absence, but proxy votes (the power of attorney) will not be allowed.
Section 3. The quorum necessary for elections shall be defined as 2/3 of the existing membership or five members, whichever is higher.
Section 4. Only MIT students can hold office.
Section 5. Candidates for office shall be elected by a simple majority of the quorum.
Article VI. Removal and/or Replacement of Officers
Section 1. In the event that an officer resigns, the replacement for that officer shall be conducted as follows:
1. If the officer in question is an elected official, then the meeting immediately following the day of his/her resignation shall be a nomination and election meeting for the office in question.
2. If the officer in question is an appointed official, then the President will fill, by means of appointment, the office in question within two meetings following the acceptance of resignation.
Section 2. In extreme cases, the removal of an officer by means of impeachment is possible. These instances shall be held in the following manner:
1. A petition must be brought forth and signed by at least five members. The petition must state the grounds of the officer's misconduct.
2. An official meeting shall then be called by the executive committee (minus the officer in question) for the trial of the officer. At which time, he/she may plead his/her case or seek counsel.
3. A three-fourths vote of the membership is needed to remove an officer.
Section 3. In the event of an empty office, the highest ranking officer may, at his discretion, appoint a temporary replacement to that office until a replacement can be properly found.
Article VII. Constitutional Amendments
Section 1. All amendments to the constitution require at least five signatures before the amendment can be considered. All members must be made aware of the amendment at least one week before the meeting at which it will be voted on.
Section 2. Once an amendment has recognition, it shall be voted on in the following meeting.
Section 3. Any member may propose an amendment.
Section 4. The typical meeting quorum and a two-thirds majority vote is necessary for an amendment to the constitution.
The Massachusetts Institute of Technology Hawaii Club agrees to abide by the rules and regulations of the Association of Student Activities, and its Executive Committee. This constitution, amendments to it, and the by-laws of this organization shall be subject to review by the ASA Executive Committee to insure that they are in accordance with the aforementioned rules and regulations.