CONSTITUTION OF THE MASSACHUSSETTS INSTITUTE OF TECHNOLOGY HILLEL
LAST AMENDED: December 11, 2012
Article I. NAME
Section 1 The name of this organization shall be the Massachusetts Institute of Technology Hillel Society of the MIT Hillel Foundation, Inc, hereafter referred to as Hillel.
Article II. PURPOSE
Section 1 The purpose of Hillel shall be to serve as the Jewish community on the campus of the Massachusetts Institute of Technology and to provide functions and services to further Jewish life on the campus.
Article III. JURISDICTION
Section 1 Hillel shall be under the jurisdiction of the MIT Hillel Foundation, Inc
Article IV. MEMBERSHIP
Section 1 Membership in Hillel shall be open to all members of the MIT Community interested in furthering Hillel's purpose.
Section 2 Each member of Hillel shall have the right to be counted in a General Meeting quorum and to vote at General Meetings.
Section 3 Each member of Hillel shall be eligible to hold a position on the Executive Board.
Article V. OFFICERS
Section 1 The Student Board of Hillel shall have the following officers: the President, the Treasurer, and between two and six Programming Vice Presidents. The Programming VP positions shall be determined by the nominating committee, outlined in Artcile XI section 10.
Section 2 In accordance with MIT ASA guidelines, the President and Treasurer shall be distinct, current MIT students.
Section 3 The duties of the President shall be the following:
Section 4 The duties of the Treasurer shall be the following:
Section 5 The duties of the Programming Vice Presidents shall be the following:
Article VI. STUDENT BOARD
Section 1 The Board shall be empowered to interpret this Constitution.
Section 2 The Board shall be responsible for all the business of Hillel between General Meetings.
Section 3 All members of the Board shall have the following duties:
Section 4 Regarding meetings of the Student Board:
Article VII. COMMITTEES AND SPECIAL INTEREST GROUPS
Section 1 The student Board shall assemble committees or special chairs when necessary, both to assist the vice presidents and to fulfill special program needs.
Section 2 In fulfillment of Hillel's purpose, special interest groups shall exist to provide religious services and special programming. They shall be autonomous in all of their business including appointment of leaders. As permanent committees, each special interest group shall report regularly to the Executive Board via the President.
Article VIII. STAFF AND BOARD OF DIRECTORS
Section 1 The professional staff of Hillel shall assist the student board in running the daily operations of Hillel, in planning and executing programming, and in raising funds for Hillel.
Section 2 The Board of Directors of Hillel shall guide the organization in its long-term development, assist in its raising of funds, and arrange for the professional staff.
Section 3 The President of the Student Board shall serve on the MIT Hillel Foundation, Inc. Board of Directors. Additionally, one additional undergraduate student Hillel member shall serve on the Board of Directors. The undergraduate representative shall be annually selected by the Executive Board at the start of the Board of Directors term for one year of service beginning at that time. The student members of the Board of Directors shall attend its regular meetings and represent student viewpoints there.
Article IX. GENERAL MEETINGS
Section 1 All Hillel business may be transacted at a General Meeting.
Section 2 The Executive President shall preside over General Meetings.
Section 3 A General Meeting shall be held at least annually.
Section 4 A General Meeting may be called by an action of the Executive Board.
Section 5 A quorum of eighteen voting Hillel members shall be necessary at a General Meeting to transact business.
Section 6 No proxies shall be allowed at General Meetings.
Section 7 The rules contained in the most recent edition of Robert's Rules of Order shall govern General Meetings when not inconsistent with this Constitution.
Article X. NOMINATION OF OFFICERS.
Section 1 Nominations shall be opened four weeks prior to the date of elections. Nominations shall be closed by the President at the General Meeting for Elections
Section 2 The President shall inform the Membership of Hillel of the opening of nominations and provide a description of each position as stated in Article V.
Section 3 The President shall be in charge of receiving nominations, notifying members when they have been nominated and tracking pending nominations.
Article XI. ELECTION OF OFFICERS
Section 1 Election of the President shall take place at a General Meeting to be held within six weeks of the end of the Fall Term.
Section 2 The term of office shall run from the beginning of the Spring term for one year. This includes IAP of the following winter.
Section 3 The President shall describe the elections procedure and answer any procedural questions before proceeding with the elections.
Section 4 Before the election, the President will close nominations for that office.
Section 5 Each candidate for this position shall make a 1-minute-long video describing their vision for Hillel, and may also speak for two minutes before that election with the other candidates not present. Questions from Hillel members may be asked. Subsequently, with no candidates present, the Hillel members present at the election shall discuss the candidates until a motion to vote is approved by a majority.
Section 6 Votes for officers shall be cast by written secret ballot. In order to vote for an office, a Hillel member must have heard all speeches pertaining to that office. The ballot shall contain a list of candidates' names. The names of all candidates nominated off the floor shall be written onto the ballot. Any ballot not containing all the candidates' names shall be disregarded. The vote shall be by prioritization. Voters shall rank candidates in order of preference.
Section 7 To be elected, a candidate must receive a majority of the votes cast, ranking each vote by priority.
Section 8 During the General Meeting for elections, the two highest ranking seniors on the Student Executive Board ó as determined by order of voting specified herein ó shall tally the vote in private. If two seniors do not serve on the board, the Executive President shall choose two vote counters.
Section 9 Voters who may not be able to be present at elections may cast an absentee ballot a few days prior to election night. Before voting, each voter must watch the video clips of all candidates.
Section 10 The Treasurer and the Programming Vice Presidents shall be elected based on application submission. Review of the applications shall occur the week following the election of the new President.
Section 11 The applications shall be written by the current Student Board and shall represent the qualities required for a particular position.
Section 12 The applications shall be reviewed by the newly elected President and any current board members who are not running for reelection. The reviewing committee shall have at least 5 members. If this number is not met, the current board shall choose a reviewing committee as it sees right. The committee shall be approved by the Hillel Board staff advisor.
Section 13 No member may hold more than one office at a time.
Section 14 Upon the resignation or removal of any officer. The executive board shall find a suitable candidate to fill the position. For a vacancy in the position of President, the Board and shall appoint an interim president and a special election will be held to fill the position of President.
Article XII. IMPEACHMENT OF OFFICERS
Section 1 The following shall be acceptable grounds for impeachment:
Section 2 The impeachment procedure shall be as follows:
Article XIV. AMENDMENTS
Section 1 Amendments to this Constitution may be proposed either by the Executive Board or by petition of eighteen Hillel members.
Section 2 Amendments may be proposed at least 2 weeks prior to the General Meeting.
Section 3 At least one week before the meeting, the President shall send to each Hillel member the following: a copy of the proposed amendment, an explanation of the reasons for the amendment, a copy of this article of the Constitution, and an announcement of the General Meeting at which the amendment is to be considered.
Section 4 At a General Meeting where amendment proposals are processed, the following qualifications shall apply:
Article XIV. ASA GOVERNANCE CLAUSE
Section 1 Hillel agrees to abide by the rules and regulations of the Association of Student Activities, and its executive board. This constitution, amendments to it, and the by-laws of this organization shall be subject to review by the ASA Executive Board to insure that they are in accordance with the aforementioned rules and regulations.