The MIT Hippocratic Society Constitution
Article I : Purpose
The Hippocratic Society is an undergraduate organization which seeks to expand the horizons of those sectors of society which have an interest in medicine by addressing related issues in social, political, legal, and ethical fields. With this focus, we hope to explore the relationship between medicine and a range of other disciplines, from law and public policy to anthropology. We offer our audience an opportunity to broaden their perspectives by actively considering imminent issues in medicine.
In collaboration with the Harvard Hippocratic Society, we realize our objectives by organizing formal conferences and symposia, as well as by hosting informal small-group discussions, both of which provide dynamic forums for participation, discussion, and learning. Additionally, we produce a biannual Journal of the Hippocratic Society, a multidisciplinary publication that likewise highlights the inter-dependence of medicine and other fields. Thus, we seek to raise awareness of key issues that are becoming increasingly consequential to society.
Article II : Membership
A. Any member of the MIT community is eligible to become a member of this organization. One is considered a member of this organization in any given academic term if he or she has been selected as an officer responsible either for coordinating some aspect of the organization’s annual conference, or for coordinating lecture series and other such events year-round.
Article III : OfficersA. This organization will have the following officers:
a. The president shall be the official representative of the group to any other organization and to MIT.
b. The president will preside over all meetings.
c. The president is responsible for determining when meetings are and publicizing this to the group.
d. The president serves as director of all aspects of the organization's annual conference, in vision and in execution.
2. Finance Committee Chair/Treasurer
a. The Finance Committee Chair serves as treasurer of the organization. Checks and vouchers of the organization must be signed by either the finance committee chair or the president/director of the organization.
b. The Finance Committee Chair is responsible for handling all business and financial affairs of the Society. This includes developing a comprehensive business plan including sponsorship, advertising, and fundraising through sources such as foundation grants, private donations, medical schools, corporate sponsors, MIT funding, advertisement fees, research institutions, and pharmaceutical companies.
3. Speaker Relations Committee Chair
a. The Speaker Relations Committee Chair has the critical task of recruiting influential and distinguished speakers representing varied perspectives. This involves making initial and follow-up contacts and structuring the format of the conference presentations.
4. Public Relations Committee Chair
a. The Public Relations Committee Chair has the critical task of outreach and presentation of ideas to the student community.
b. The Public Relations Committee Chair serves as a liaison to different MIT student groups.
c. The Public Relations Committee Chair coordinates the publicizing of our events through large e-mail lists, creative and eye-catching posters and brochures, a web page, and other avenues.
5. Logistics Committee Chair
a. The Logistics Committee Chair is responsible for the practical aspects of the conference that allow it to run smoothly and professionally. This is a vital focus in the time preceding the event and requires organizational and planning skills.
a. The Webmaster is responsible for maintaining and updating the group’s website. The website is of vital importance in reaching out to the community and publicizing our conference.
7. Membership Coordinator/Recruiter
a. The Membership Coordinator is in charge of recruiting new students to the organization, and maintaining contact with those students.
b. The Membership Coordinator is in charge of keeping an updated list of all current members, and all of the committee lists.
c. The Membership Coordinator also plans and organizes events for current members throughout the year.
B. All officers of this organization must be distinct persons and MIT undergraduate students.C. Officer Selection:
1. Selection of returning officers shall occur in May of the previous year by interview.
2. Any undergraduate at MIT is eligible to apply for office.
3. Quorum for elections is two-thirds of the organization.
4. Any member is elected if he or she wins a majority of the voting members, as well as the approval from the chairperson in charge of the committee in question.
5. The term of office runs from the date of selection through the time at which returning officers are selected in May.
D. Removal: Officers may be removed by a two-thirds vote of the members.
Article IV : Meetings
1. Meetings will be held at least every month, more as necessary.
Article V : Amendments
1. Amendments can be presented by any member of the organization.
Article VI : ASA God Clause
The MIT Hippocratic Society agrees to abide by the rules and regulations of the Association of Student Activities, and its executive board. This constitution, amendments to it, and the by-laws of this organization will be subject to review by the ASA Executive Board, to insure that they are in accordance with the aforementioned rules and regulations.
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last update 10/8/06