Graduate
Housing Assignments - WHOI License| Graduate
Housing Assignments - WHOI License |
|
The house
government at Sidney and Pacific would like to stress the following information
in the License
Agreement: |
| General
Conditions Once assigned to housing, the Licensee, spouse, partner, and/or children must use the assignment as the primary place of residence. It is not to be used for the conduct of any solicitation, sale, promotion or other business or illegal activity. Only the assigned Licensee and immediate family may occupy this apartment. Receiving an assignment and subletting it to another person prior to taking occupancy or during the effective dates of this agreement is not permitted except under the conditions outlined under "Sublets". Residency in the apartments is restricted to graduate or undergraduate students attending MIT full time, enrolled in a degree program and registered for both Fall and Spring Terms. The Licensee must be residing with his/her partner full-time, or a single parent with full custody of children. It is expected that residents will conduct themselves in a manner which does not interfere with the comfort, safety, health, welfare or convenience of neighbors or other residents. The Licensee will be held responsible and accountable for the behavior of his/her family and guests. No pets (birds, mammals, or reptiles) or waterbeds are permitted in campus housing apartments. The primary goal of the Housing Office staff is to provide an efficient operation of the building and a good living environment for all residents. Should operational problems arise in the building, refer to the House Manager. If the problem cannot be solved by the House Manager, the Residents Association or the Coordinator, the Housing Office is to be contacted. Apartments are to be maintained in a safe and sanitary condition. Facilities are not to be altered or abused in any way. The Licensee will be charged for any damages. Altering or replacing locks or installing additional locks is not allowed. MIT IS NOT RESPONSIBLE FOR THE PERSONAL PROPERTY OF STUDENTS. This includes items delivered to MIT on your behalf and property in trunk rooms and other storage areas as well as individual student units. IT IS STRONGLY RECOMMENDED THAT ALL STUDENTS HAVE PERSONAL PROPERTY INSURANCE to protect them from loss or damage due to theft, fire, flood, water leakage, vandalism and any other hazards. It is recommended that students lock doors and windows of their units at all times. It is the student's responsibility to take precautions to secure their personal property during vacation periods. Any belongings left behind during any such period are and remain the sole responsibility of the Licensee. The Housing Office reserves the right to remove unidentified or unclaimed items from storage areas during and after occupancy. Care should be taken not to waste utilities. The Licensee should at all times be mindful that energy conservation is everyone's responsibility. General policies, procedures and standards are discussed on-line at Registration Status There will be a registration check at the beginning of the Fall and Spring Terms. If the Licensee fails to register as a full-time regular graduate or undergraduate student in either the Fall or Spring Terms or has a change in student status, the Licensee is no longer eligible to remain in campus housing. This includes withdrawal during any term. In such cases, residency will be terminated, usually, but not necessarily, with a 30-day notice. Upon completion of a degree program, the Licensee must vacate the apartment by the end of the term in which they have completed their degree (the IAP will be considered part of the Fall Term). If the degree program is completed after fulfilling the registration requirements for the Fall and Spring Terms, the Licensee may remain in campus housing until August 31 (renewable residents) or August 15 (non-renewable residents). If the Licensee registers for Non-Resident Doctoral Thesis research status, the residency must be terminated immediately. If the student will be interested in a future assignment to campus housing, a new application must be submitted. Student Family Housing Eligibility Proof of Eligibility: The Licensee must supply documentation of their family status, such as marriage certificate, documentation proving cohabitation, birth certificates of children or proof of legal custody or guardianship, proof of legal or financial dependency of an adult or medical proof of pregnancy. If the Licensee's eligibility is questioned either before or during residency, the Housing Office may require further documentation to prove eligibility. Failure to provide or falsification of the information may result in the loss of campus housing privileges. Family Member(s) Arrival: If the family member(s) do not take occupancy with the Licensee upon assignment to family housing, the Licensee may live in the apartment for thirty (30) days before their arrival. At the time of arrival, the Housing Office must be notified and documentation presented. This will include a visit to the Housing Office with a picture ID and/or passport. If the Family members have not taken occupancy of the apartment within the one month period, a two week notice to vacate may immediately be in effect, and the Licensee will be held responsible for rent until the apartment is re-assigned to another family. Family Status: If the Licensee's marital or family status changes, the Licensee or family member must report the change to the Housing Office. Failure to do so could result in the termination of residency. A change in family status includes: the Licensee's or family member's plan to take an extended trip, a divorce or separation or a change in the number of immediate family members. If there is a marital or family status change and the Licensee remains eligible for Student Family Housing, a transfer to a more suitable apartment may be necessary. There is a transfer fee and, in most cases, a waiting period. If there is a marital or family status change and the Licensee is no longer eligible for Student Family Housing, a transfer to single student housing may be offered at the discretion of the Housing Office. House Fees House Fee payments are billed through your student account monthly by the Bursar's Office, and you must pay the House Fees billed on that account in accordance with its terms. MIT may impose additional charges or credits at any time based on changes in energy costs. In such cases, the Licensee will be notified of the amount and effective date of such additional charges or credits. Vermin, cockroaches or other pests in the apartment areas of the building or failure of MIT to provide electricity, hot and cold water and heat during the regular heating season in any specific amount or to any specific standard shall not be a reason for reduction, abatement or withholding of the House Fee. No adjustment or other compensation shall be claimed by a Licensee for inconvenience or discomfort arising from the making of repairs or improvements to the apartment or the building or to any appliance. However, MIT will make all efforts to ensure that repairs are accomplished within a reasonable amount of time with as little inconvenience to the Licensee as reasonably possible. Right of Entry The Housing Office, the House Manager, their agents or contractors shall have the right to enter the apartment at any time when imminent danger to life, safety, health or property is reasonably feared as determined by the House Manager or authorized representative or for maintenance services requested by the resident. The Housing Office or House Manager also reserves the right, with advance notice to the resident whenever reasonably possible, to inspect the condition of the apartment, to show the apartment to prospective residents, to inspect for fire and health hazards, to enforce the rules and regulations, to make repairs, installations, additions or alterations, to the apartment or building or to remove placards, signs, fixtures, alterations or additions to the premises or cure any other conditions which are in violation of those standards outlined at Abuses of the privilege to occupy housing or violation of the policies of MIT may result in revocation of this license agreement. When a Licensee violates the license agreement, the Housing Office reserves the right to terminate the Licensee's residency. These violations include failure to comply with any of the requirements stated herein or any rules, regulations or standards referred to or incorporated herein, failure to pay House Fees when due, a student status change, a family status change, subletting without permission of the Housing Office, or any act deemed in violation of the license agreement. The Licensee may also become ineligible to reapply for campus housing. Extermination The Licensee must provide reasonable access to the apartment to the House Manager or authorized representative and shall ready the apartment for the purpose of extermination of insects and vermin after advance notification is given (notice will be given a minimum of 48 hours in advance). If the Licensee refuses or fails to prepare the apartment for extermination procedures without arranging an alternative time with the House Manager, it will be deemed noncompliance and a charge will be assessed in order to prepare the apartment for the extermination. Disabled Access Any non-disabled resident residing in an apartment modified for access for persons with disabilities may be transferred to another unit should the need for the disabled-access unit arise. Termination of Residency New First Year Student Residents: License agreements are in effect until August 15 and may only be cancelled during this period if there is a change in status affecting their eligibility. This includes withdrawal, suspension from MIT and/or a change in single status. The Licensee is responsible for a minimum of thirty (30) days written notification to terminate occupancy of their apartment and proof of graduation or other status change is required when submitting notice. A termination card, available on-line from the Housing Office website, must be signed. The Licensee is responsible for House Fees until the apartment is reassigned or until thirty (30) days from the date or receipt by the Housing Office of the resident notice of termination, including all required documentation. House Fees will not be refunded or waived if a student vacates the unit during the period this contract is in effect without permission of the Housing Office. Renewable or Continuing Student Residents: may terminate their residency by providing written notice to the Graduate Housing Office only upon graduation or upon any other change in their status affecting their eligibility. This includes withdrawal, suspension from MIT, a change in family status or department required internship. The Licensee is responsible for a minimum of thirty (30) days written notification to terminate occupancy of their room and proof of graduation or other status change is required when submitting notice. A termination card, available in the Housing Office, must be signed before the space can be offered to the next person on the waiting list. The Licensee is responsible for House Fees until the space is reassigned or until thirty (30) days from the date of receipt by the Housing Office of the resident's notice of termination, including all required documentation. House Fees will not be refunded or waived if a student vacates the unit during the period this contract is in effect without permission of the Housing Office. If a resident cancels their housing during the academic year (9/1-5/31) for any other reason than the above noted exceptions, they will be charged house fees until a new resident can be found to replace them. Sublicenses All residents will be permitted to sublicense their apartment during IAP and the summer months only with the permission of the Housing Office, with the exception of those students living in shared bedroom accommodations (Ashdown and Green Hall doubles, Sidney and Pacific Quads). Questions concerning eligibility and procedures can be answered by the Housing Office. Sublicense forms must be completed by both the Licensee and the Licensor. The Housing Office must be notified of all sublicenses. Failure to do so will result in eviction of the sublicensor and could result in the loss of campus housing privileges for the Licensee. All sublicenses must be affiliated with MIT. Residents living in two bedroom quads at Sidney and Pacific, one bedroom doubles in Ashdown, or one bedroom doubles in Green Hall will NOT be permitted to sublicense their apartments at any time. If a resident wishes to cancel their housing for the summer period (6/1-8/31) only, they may do so with 30 days written notice to the Graduate Housing Office without penalty. If no notice is given and the resident vacates the building, that resident will be held responsible for rent for the the entire summer period. |
|
Help/FAQ • jp-mithouse@mit.edu