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Employment
Verification Policy
The office of Human Resources frequently receives requests
from outside organizations for employment verification. Any requests for
salary information will only be given if an internal release form is signed,
dated and returned to the HR office. Human Resources will not release
home addresses, home telephone numbers or social security numbers.
MIT Policy on the Release of Personnel Information
Only the following information concerning active or
terminated employees is released by the Human Resources Department upon
receipt of a telephone or written request:
- dates of employment at M.I.T.
- job classification or title
- department in which the individual is or was employed
- M.I.T. telephone extension on active employees, if requested
Written requests for additional information related to
credit evaluation, employment references, mortgage applications, etc.
will be provided only if a release form is signed and returned to the
Human Resources office by the employee. HR will forward a release form
to employee for signature.
Requests for employment information by the Division
of Employment Security in Massachusetts and other states in connection
with an unemployment compensation application will be provided, as required
by law, without the use of a release form, since this inquiry is initiated
by the terminated employee who has filed a claim.
Employees will be notified, whenever possible, when the
Institute is required to provide personnel information by a subpoena,
warrant, or other court order.
Mortgage Verification
If you are applying for a mortgage, your bank will
send to us a request for employment verification. Since this request asks
specifically for salary information, it is MIT policy to have an internal
release form signed and returned to HR before this information will be
supplied. The form is forwarded to the Controller's Accounting Office
for completion and then returned to the lending institution. If you know
that your bank will be sending in a verification request form, please
feel free to fill out and sign the release form and mail it back to the
HR office at E19-215. A copy of the release form will be kept in your
Personnel file.
General Verification
The HR Office, will, at your request, prepare a general
letter which verifies your employment at the Institute. This letter is
addressed "To Whom It May Concern" and contains the following
information:
- Your current job title
- Your original hire date
- The department in which you are currently working
If you wish to have your current salary released within
the contents of the letter, please fill out the release form, and we will
be happy to include this information in the letter. A copy of the requested
letter will be kept in your Personnel file.
Insurance Claims
The insurance claims that we receive contain requests
for salary information, therefore we do need an internal release form
signed and returned to the HR office before any of this information will
be given. Upon receipt of the release form, the insurance claim will then
be referred to your Human Resources Officer for completion and then sent
to the law firm requesting the information. A copy of the completed form
will be kept in your Personnel file.
Student Employment
The Human Resources Information Services office does
not have information on students working at the Institute. For verification
of employment on student employees and Loan Deferment Information, please
contact Student Employment, Building
5 Room 119. Telephone number (617) 253-4973.
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