Forms for Managers FAQs

Titles | Positions | Reports

TITLES

• Where are titles used?
• What is the difference between an Official Job Title and a Position Title?
• How were the current Position Titles created?
• Can a Position Title be changed?
• Sometimes employees have prior titles listed in the MIT Directories. Why?
• How can a DLC administrator obtain a list of employees that includes titles?

What is the difference between an Official Job Title and a Position Title?
An Official Job Title defines common attributes for a class of similar positions.

A Position Title is a specific role within a DLC.

Example: The Official Job Title IT Consultant II defines a class of employees with similar positions, with a common EEO classification, and a common salary band. An example of a specific Position Title within IT Consultant II is Voice/Data Coordinator.

How were the current Position Titles created?
Employees received their current Position Title during the conversation to SAP-Human Resources. Official Job Titles (formerly Official Titles) were copied into the new Position Title field.

Can a Position Title be changed?
Yes, some DLCs are reviewing their Position Titles and working to identify improvements which will better define the roles of their staff.

To change Position Titles, the DLC should complete the Employee Transaction Change Form and submit it to HR.

To review and change Position Titles for an entire department, lab or center, the DLC administrator should contact his/her Human Resources Officer for more information and to discuss a project plan.

Sometimes, when employees are transferred or promoted, their prior title is still listed in the MIT Directories. Why does this happen?
The employee probably had an MIT Directory Override title in his/her prior role. This override needs to be deleted or changed. In order to do this, the employee should contact his/her local DLC administrator or telephone directory coordinator to request the change. The DLC administrator will need to submit an Employee Transaction Change Form to HR indicating the correct position title and requesting that the Directory Override title be deleted.

How can a DLC administrator obtain a list of employees that includes titles?
An authorized administrator can view this information about employees by running the Positions with Job and Directory Title Report from the data warehouse. This report displays Position Title, Job Title and Directory Override Title and is available for your reference and use on the web at: http://web.mit.edu/warehouse/metadata/reports/business_area/human_resources.html#286

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