Human Resources Payroll Project

Appointment and Employment Transaction Team

July 10, 2001 Team Meeting

Attendees:

Deb Gratto, Kim Anton, Diane Bono, Brian Chenery, Francine Crystal, Daniel Fitzpatrick, Kathleen Flynn, Esther Greaves, Kathy Lalor, Linda Lancaster, Sandra Manassa, Mary Markel, Lianne Shields, Beth Ogar, Claire Paulding, Evelyn Perez, Michael Richards, Heather Williams

Agenda

· Overview of Team Scope, roles and responsibilities, and meeting practices including presentations by Deb Gratto and Dan Fitzpatrick.

Scope Clarification

Our team will…

· …not be responsible for emeritus information changes/personal changes.

· …not handle leaves of any sort.

· …consider tenure in part with the Position Management Team.

· …develop a method to handle appointment letters.

Map Current Processes

Three main areas: Faculty/senior research staff, academic appointments, staff appointments. The Team identified the possible transactions, and categories of employees. We then broke into two groups to map the academic processes. The staff appointment process is already mapped as a result of a pilot project that devised an interim process for processing appointments transactions and terminations online.

(See attached grid of transactions/categories, faculty map and academic staff map)

Stakeholders

Who are the stakeholders in our work? How would they definite success? How will we represent their interests and communicate with them? (See attached chart)

Parking Lot & Action Items Due by 8/13/01

How will affirmative action for faculty be reviewed	D. Bono H. Williams
Where does approval process rest?	Address later
At termination process – flush out retirement impact. Is it our scope or Benefits/Payroll?	K. Flynn
Are voucher employees covered in our scope?	L. Lancaster K. Lalor
How are employee changes made to executive group on confidential payroll?	D. Bono H. Williams
Should we be mapping Payroll process (salary increases for academic staff)	D. Bono H. Williams
How will system handle multiple appointments/positions?	K. Flynn
ETCF/Term – Should we add directions for authorized person to forward?	D. Bono
How will labor distribution be looked at?	D. Bono H. Williams
Discuss teams work with Enterprise Services	B. Chenery
Discuss teams work with Steve Dowdy from Office of Sponsored Programs	L. Lancaster
Discuss teams work with representatives from the Affirmative Action Office and Labor Relations	L. Shields
Discuss teams work with International Scholar’s Office	B. Chenery
Review current state of teams work with Kathy Lalor	L. Lancaster
Change Department Title Map	C. Paulding
ETCF – Supplements and change in department title and lump sums	D. Bono
Discuss teams work with Regina Dugan	B. Ogar
Produce maps and notes	H. Williams D. Bono
Who notifies Benefits and when are they notified?	Unassigned*
Will HR Notify Departments if there is a problem with paperwork?	Unassigned*
On the Other Academic map does HRIS review simultaneously with the notification letter going out?	Unassigned*

*If you know the answer to unassigned action items or are willing to find out the answer, please let Diane or Heather know.

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