HR- Payroll Project
Appointment and
Transaction Team
Minutes for second full
day meeting on August 16, 2001
Location: 26-110
Time: 9:30 AM – 4:00 PM
We
quickly reviewed the homework assignments from the prior meeting, the results
of which are on our web site.
Our
Lincoln Lab participant is no longer on our team. Lincoln’s systems and concerns are different enough from the main
campus that it makes more sense for them to work alone on the process, and tie
in with the teams in the end.
An interim non-academic
interim map was presented and reviewed by the group. The HR Officers working with team members
will contact them shortly to discuss training and implementation.
Stakeholders
To ensure all voices are heard, the group identified stakeholders from the five
schools, Vice-President of Research, and central administration. Team members volunteered to conduct
meetings. However, we need to
coordinate with Alyce Johnson to make sure that our stakeholder list is not
redundant with those of other groups.
Heather,
Diane, and Francine will coordinate with Alyce and post materials for the
interviews in the next week and get back to everyone about the names as soon as
possible.
Identify desired future state
Using N/3 the group brainstormed and
created a list of desired outcomes necessary to make the majority of end users
happy (meet the needs of end users).
The short list is in order of support by team members:
·
Accuracy
·
Quick Turnaround
·
Ability to track
transactions
·
Training (courses and
materials)
·
Common interface with
all pertinent date entered only once
·
Managers and
employees receive confirmation that actions occur
Dave
Dahlgren and Jennifer Kratochwill. Dave
agreed to put us in touch with other SAP HR users who are using the system or
rolling out the system. Jennifer handed
out a list of
terms used in SAP and an SAP style organizational
map.
We
began to design potential
future process maps that include gaps, policy implications, and
organizational impact.
The following design
rules were used:
·
Eliminate work
·
Simplify – Don’t design to exceptions
·
Prevent errors
·
Re-sequence
·
Perform steps in parallel
·
Minimize hand-offs/intermediaries
What information are we
missing and where will we get it?
|
Developing the HR and Payroll criteria for processing actions Implementation issue will be handled at intergration. |
D. Bono K. Laylor H. Williams |
|
Developing termination process once Debbie and Dan provide further
guidance Another team is being created. |
D. Bono B. Chenery K. Flynn E. Piccinonno M. Tyler |
|
Refer Card Office issues to H/O team Done |
H. Williams |
|
Refer Beth Ogar's insurance stakeholder information to Position
Management Done |
H. Williams |
|
Provide stakeholder list (although not confirmed yet) to sponsor and
HRO team so HROs can approach these individuals earlier in the "interim
process" roll out Done |
D. Bono |
|
Develop "talking points" for upcoming stakeholder meetings Done |
D. Bono F. Crystal H. Williams |
|
Develop recommendations for how the "confirmation of
actions" occurs -i.e. letters, email confirmations, other options Done |
Unassigned |
|
Follow up with Dave Dahlgren to speak to other SAP-HR users regarding
their experiences. Done |
H. Williams D. Bono |
|
Parking Lot issues - raise with Core team - How are volunteers being
handled? Reporting needs of different
stakeholder groups we have interviewed. Done |
D. Bono |