Notes of the 18th teleconference of the IACHEC Working Group Chairs WebEX 7 November 2014 Participants: V.Burwitz (VB), Lu FangJun (LFJ), A.Foster (AF), C.Grant (CG), M.Guainazzi (MG), V.Kashyap (VK), Qu JinLu (QJL), Song LiMing (SLM), E.Miller (EM), J.Nevalainen (JN), P.Plucinsky (PP), Li Xiaobo (LX), Shu Zhang (SZ) Apologies: H.Marshall (HM), S.Sembay (SS), Y.Terada (YT) 1. 10th IACHEC meeting logistics -------------------------------- The preparation of the meeting is in very good shape. A (very nice!) venue has been identified. An agreement with the hotel management will allow IACHEC participants to enjoy extremely favourable rates. A registration page is available: http://indico.ihep.ac.cn/conferenceDisplay.py?confId=4679. Different forms of payment (bank transfer, local payment and - in the nearby future - PayPal) will be possible. Information for the visa application is available from the registration web page. Invitation letters are also available upon request. All WG Chairs are invited to provide comments and suggestions to the registration web page. AGREEMENT 141107/2: All WG Chairs are encouraged to provide comments to the registration web page (send e-mail to LX, SZ, and MG) Deadline: 17/11/2014 Once finalised, the registration web page shall be announced through the IACHEC mailing list as soon as possible. The deadline for registration should be about one month before the meeting (~15 March). AGREEMENT 141107/2: 1) MG will update the 10th IACHEC meeting web page to provide a link to the registration page in agreement with LX and SZ 2) MG will circulate the 2nd announcement with registration information to the IACHEC mailing list Deadline: 25/11/2014 2. Meeting program ------------------ The 10th IACHEC meeting will have the usual structure (1 session = half day): - 1st session: calibration updates for operational missions + calibration status and plans for missions in development - 2nd session: Working Groups meet - 3rd session: Special Plenary Session I - 4th session: Working Groups meet - 5th session: Special Plenary Session II - 6th session: Working Groups meet - 7th session: Working Groups report The two special sessions this year will be: - "In-flight calibration plans for future missions". M.Guainazzi and S.Zhang are proposed as conveyor - "Path to improve the cross-calibration status". H.Marshall and S.Sembay are proposed as conveyor (in absentia) Moreover, we will have a third special evening session on: "Data analysis challenges for high-resolution astronomy". AF, VK, and MG will discuss off-line possible conveyors for this session. AGREEMENT 141107/3: the conveyors of the special session must be agreed upon. MG will coordinate. Deadline: 31/12/2014 The local organiser need to know as soon as possible how many splinter rooms are required. AGREEMENT 141107/4: All the WG Chairs will specify their need for splinter rooms Deadline: 25/11/2014 3. External invitations ——————————— Given the bad quality of the transmission, it is agreed to postpone this point to the next meeting. 4. AOB ------ A Doodle will be set-up for the next meeting to be held between December 15 and January 15. Main topic of this (probably just 30 minutes) meeting will be possible invitations to external experts. Subsequent meeting plan: - February: a) review of the registration status; b) review of the WG activities and plans vis-a-vis the 10th IACHEC - ~15 March: 10th IACHEC scientific program