Date: 11/16 Attendees: Herman, Paul, Cathrine, Lorenzo, Eric, Yuki, Koji, Masahiro, Guilliaume, Vinay, Kristin Next meeting: end January 2019 Report on the 14th meeting -------------------------- Location: Shonen Village Date: 19-23 May Y Terada, on behalf of the LOC, gave the update on the 14th meeting preparations. The current registration cost estimate, including food and lodging, is ~$823 for 60 participants before any funding. This will increase if we have less people due to the conference room fee. There is no minimum set of required participants, it just changes the cost, and the upper limit on maximum number of participants is probably 100. It was decided that we will open pre-registration in early December and send out the announcement at the same time. The pre-registration will only require a working title of talks. The XRISM team is holding an internal meeting (16-17 May) right before the IACHEC and they will be inviting some of the IACHEC chairs to participate. Action items: - The LOC will work on having the meeting webpage ready for pre-registration in early December. - There was a question of whether to hold evening sessions. The general consensus is no, but just in case the LOC is going to look into the cost of holding an evening session. - The other issue is whether we need to extend the meeting into the afternoon on the last day. The reason for this is that otherwise, some US travelers may have problems justifying staying overnight. Vinay is looking into how draconian this requirement is. - Since a lot of this meeting will be centered around XRISM, P Plucinsky will ask R. Petre if NASA wil/can provide some funding. - The LOC will continue looking into local funding. Special session and plenaries ----------------------------- It was too early to make any definite decisions on special sessions and plenaries, but a couple of options could be: 1) Legacy Archives. Integral has recently released a legacy archive, and other missions also have similar archives. Probably not enough to fill an entire special sessions, but we might combine it with a Heritage plenary. 2) Heritage plenary. Last year secondary standards was a plenary. This is probably not needed this year. Instead the heritage source database might benefit from having a plenary instead of a WG session. Since it may not use up the whole time, this could be combined with the archives. 3) Insight-HXMT and Astrosat special session. Since we are in the Asian corner of the world this might bring more of these teams to the meeting and we could offer a combined special session for both teams to elaborate on their progress. Maybe even request some science talks. 4) XRISM plenary with emphasis on the work done/discussed in the XRISM meeting held before IACHEC. 5) Concordance is going to need another plenary to keep people on point. 6) High resolution. Last year we heard about the software analysis side of things. We probably would like an update on what has been done since last year, and in addition we would like to hear about the atomic data work (lab astrophysics) that is being done/planned for the upcoming missions utilizing calorimeters. Action items: - K Madsen will contact the High Resolution WG chair, Adam Foster, on who we might invite for the atomic data/lab astrophysics. - V Kashyap will contact J Kaastra on whether he is interested in coming to the meeting again to report on the updates to the software for high resolution spectra. - The LOC will ask the Insight-HXMT people if they are interested in a joint special session with Astrosat. - Someone needs to contact the Astrosat people on whether they are planning to join with a significant contingent. Webpages -------- We are still missing a couple of talks from last year. K Madsen will make an attempt to get the rest by sending out a mail through googlegroups and then tag the stragglers individually. The source DB tab is lacking in information. This is partly by design since the DB is not quite ready to go public. However, the point was made that for the IACHEC members to efficiently populate the DB we might put the information there. Earlier this year there was a first round on the data format and accessibility of the data upload. L Natalucci will look into what the status is on ingesting the feedback from that round. We will revisit this question and the status in the next Chairs telecon at the end of January 2019. The webpage lacks an easy and attractive tab that will inform people on the latest status of the X-calibration. Some of this information is already in existence on the wiki, but it is not collected in one place for easy consumption. H Marshall volunteered for a layout of this tab. 13th Report ----------- We are still missing the report from the White Dwarfs and Isolated Neutron Stars WG (Vadim!). The WG chairs will be sending their comments on the current document back to K Madsen with the aim to put the report on the archive at around the same time as the pre-registration.