FUNDING AN IAP ACTIVITY

General Criteria

Reimbursements for Activity Expenses

Submit a Funding Request Form

NOTE: FUNDING REQUESTS WILL BE REVIEWED BEGINNING FRIDAY, NOVEMBER 1, 2002.

General Criteria for Obtaining Funding for an IAP Activity

Funding for IAP activities is limited. The IAP office bases awards on the soundness of the proposed budget and the degree to which the activity will benefit others. Preference will be given to student-run activities. If you plan to request funding, consider the following:

• Is this a student-run activity?

• Are there other possible sources of funding?

• How many participants are expected?

• What is the total dollar amount of requests?

Note that when activities are sponsored by departments, laboratories, centers and offices, funding support from the IAP office should be viewed as partial support.

Criteria for Honoraria and Other Activity Costs

• The maximum amount granted for honoraria for outside speakers is $50 per speaker.

• MIT faculty, students, and staff cannot receive honoraria.
  

• Awards will not be made to cover the costs of refreshments, individual travel, or advertising.
  

• Film rental charges may be covered by awards of up to a maximum of $200 per film. Film series will be treated on a special basis; the award for a series will generally not exceed half the cost of the total of all the individual films in the series.

Submit a Funding Request Form

• Complete the Electronic Posting Form for your subject or activity and submit it for review.

• Submit a Funding Request Form by Friday, November 1, when the funding review begins. This form is available on-line via the link above and in the IAP office in 7-104.

• Funding requests received after November 1 will be considered only if funds remain. Late requests will be reviewed on a first-come, first-served basis.

• The IAP office will notify those who requested funding of its award decisions for on-time requests beginning Friday, November 15. If you do not hear from IAP Program Staff by this date, please contact the Office at x3-1668.

Reimbursements for Activity Expenses

Save your receipts! Only actual costs, documented by original receipts, can be reimbursed. Federal auditing procedures require original receipts, whether cash or credit card slips. The Accounts Payable Department will not accept xeroxed receipts.

Credit card charges: If you lose your receipt, you can submit a copy of your statement showing the expense.

Cash payments: If you lose or do not get cash receipts, you will not be reimbursed.

To receive reimbursement you must submit a request for reimbursement on or before Friday, March 28, 2003, with documentation (an activity flier or copy of IAP Guide posting) that your activity took place.