ROOM RESERVATION / AUDIO-VISUAL INFORMATION
Making Room Reservations
Sponsors are responsible for scheduling and reserving rooms for their
activities. Naming a location on the IAP on-line activity posting form
does NOT reserve the room.
Room Reservations: Who
to Contact
-
Schedules Office, Room 5-111, x3-4788
Most classrooms can be reserved simply by calling the Schedules
Office. An inventory of classrooms is available from this office
or via the web at http://reggie10.mit.edu/schedule/sche.html.
You can request a specific room or describe what you have in mind
-- size, seating arrangement, location, etc. -- and the Schedules
Office will suggest a room.
-
Campus Activities Complex, W20-5th floor, x3-3913
In addition to classrooms, there are many special conference rooms
and other facilities that can be reserved through individual offices,
departments, or living groups. Rules for reserving these rooms vary.
The
Campus Activities Complex handles Kresge, Student
Center, the Chapel, and Walker Memorial. They accept reservations
on a first-come, first-served basis.
Considerations for Reserving
a Room
- Find out whether or not the room is generally open or locked. If
necessary, make arrangements for obtaining a key. Ask about policies
regarding setting up and cleaning up. (In most cases the user of the
room is responsible for returning furniture to its original position.)
- Check out the room in advance. Locate light switches, outlets, thermostats,
and controls for projection screens and other equipment, and make sure
you know how to operate everything.
- If you need help regarding rooms, contact the IAP Coordinator of
your department, center, or office, or contact the IAP Office, room
7-104, x3-1668.
Confirmation of Room Reservations:
You will receive an event number (if booked by the Schedules Office)
or a reservation number (if booked by Campus Activities Complex) when
your room reservation is confirmed. Until you have one of these numbers,
the location of your activity is not confirmed.
Obtaining Audio-Visual Equipment
It is suggested that you first try to borrow the equipment from your
own department, center, laboratory, or office, or from the department
where your activity will be located. Your IAP Coordinator might be able
to help you. If you cannot borrow equipment, you may rent what you need
from the MIT Audio-Visual Service, 4-017, x3-2808 (hours: Mon-Fri, 8:30
am - 5:00 pm). For any rental, a valid MIT Card is needed. Charges not
billed to an
MIT account are due in-full, up front, at the time the equipment is rented.
Operating Audio-Visual Equipment
Operators must be hired in certain rooms with projection booths. When
using 9-150, 10-250, 26-100, 54-100, Kresge's Little Theater and Auditorium,
the Athletic Center, duPont Gym, and Walker Memorial, the operator must
be an MIT AV employee.
In 3-133, someone from AV or the Architecture Department must be hired.
Personal equipment can only be used outside the projection booths in
these rooms. 1-390 and 6-120 have remote hookups for slide projectors
rented from Audio-Visual. Some self-service equipment is also available.
For information or having an IAP activity videotaped for archival purposes
OR for information on producing a video for use during your activity,
contact: Video Productions Services (9-234, 3-7603.)
|