Information Protection @ MIT

Protection of Hard Copy Files

In addition to removing PIRN from files where they are not required for business processes, recommended protective measures for paper, microfiche, or other non-computerized files include physically locking cabinets, drawers, offices and other areas containing these files.

Places where unsecured hard copy files collect (such as fax machines, copiers or mail rooms) must be monitored to minimize unauthorized access. Secure file destruction (such as using a cross-cut shredder or certified shredding service) ensures hard copy files with PIRN are never disposed of in regular trash or recycling bins.