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Guide for Creating Teams:
Summary and IS&T Team Examples
Summary
For a successful team startup, a newly forming team should explicitly
discuss:
- Team Practices:
- Review recommended practices
- Discuss and decide on any additional practices the team
wants
- Team Roles:
- Review roles
- Discuss and decide who will do what
- Team Ground Rules:
- Review definition
- Discuss and decide on norms
Example: Team Practices
- Have an agenda for each meeting
- Identify agenda items at end of previous meeting for next
meeting
- Do 'best guess' at time for each item
- Be selective in what we take on ourselves and how we involve
others in helping do the work through subteams
- Capture action items at each meeting
- Use the project work breakdown to keep on track
- Flag items in discussion as process checks, items to go offline,
future agenda items, etc.
- Check how the team is doing as a team (e.g., via a plus/delta)
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Example: Team Roles
- Have the team leader facilitate meeting, though others are free
to help facilitate. Everyone is responsible for process-checking
as necessary.
- Scribe discussion on the whiteboard for a visual focus.
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Example: Ground Rules (e.g., Norms)
- Start and end on time (allow time-flexibility in discussions)
- Listen to each other
- Maintain a sense of humor
- Keep an open mind for possibilities
- Use consensus for decisions
- Need to be authorized to decide things even in the absence
of a team member
- If we don't arrive at a consensus, we can consult others
- Complete work you have agreed to complete within the set timeframe
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