I/T Project Team Staffing Process
This process is initiated when an I/T Process or Practice Director
decides a project team needs to be formed.
Invitations
If a Team Leader, or team members or team consultants/advisors
need to be recruited (if no recruitment is needed, skip to Announcement):
- P/P Director will work with IST-HR Director to prepare an invitational
message (call for participants), outlining the purpose of the
team, the roles on the team, the competencies needed for different
roles, time commitment (% and duration). IST-HR will maintain a list
of generic roles that can be used as is or used as guidelines
for preparing invitational messages.
- P/P Director or IST-HR Director will send message to IS&T, IT-PROJECT-NEWS,
and other relevant lists - such as AOQUERY, or ITPARTNERS, and/or
key stakeholders or sponsors.
- Interested parties can be asked to respond to either P/P Director
or IST-HR Director with their interest. (IST-HR Director more likely to
be focal point if team is recruiting outside of IS&T).
- P/P Director, IST-HR Director, and/or their delegates, will review
any expressions of interest, and follow-up appropriately (e.g.
decide on a 'short list', schedule and conduct interviews - use
of IST-HR provided interview guide is encouraged.). If there are qualified
candidates, then offers can be made (working with IST-HR) and releases
negotiated with candidate's supervisor(s). For internal IS&T
changes, before any personnel announcements are made, formal signoff
on release should be made by all Directors for which candidate
has commitments.
Announcement
Once the team leader/members have been selected, the P/P Director
sends a note to IS&T, and other interested parties announcing
the official launch of the team. This note may also include information
regarding what, if any, roles are still available. Follow-up process
may be similar to above.
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Decommissioning
When the team has completed its work, the team should be officially
'decommissioned':
- The P/P Director sends a note to IS&T and other interested
parties that the team has been decommissioned.
- A team celebration/event should be held to mark closure.
- Key learning's should be shared (either via a document, or a
seminar).
- IST-HR should interview the TL re: competency debriefing re: team
members, and IST-HR should interview P/P Director re: TL.
The Administration and Business Support Team (ABST) can be a resource
throughout this process, for example, scheduling interviews, updating
the Project Database, arranging team meetings, coordinating facilities
for vendor visits, procuring equipment and supplies, etc.
Prepared by Greg Anderson, Allison Dolan, Bob Ferrara July
1998
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