Vacation Policy

Administrative Staff Vacation Reporting

Vacation Transfers

Administrative Staff Vacation Balances

IS&T Human Resources (IST-HR) Team

MIT Human Resources

IS&T Job Descriptions

IS&T Vacation Policies

Vacation Policy

The MIT vacation policy for Administrative Staff and Support Staff can be reviewed by visiting MIT's Human Resources (HR) web site.

Administrative Staff Vacation Reporting

All IS&T Administrative Staff are expected to report their vacation to ist-vac-reporting@mit.edu.

Reporting vacation to vac-request can be done prior to the planned vacation, such as including vac-request@mit.edu in the email to colleagues regarding an absence. It can also be done after the fact (given that plans can sometimes change.) The person requesting vacation also needs to identify whether the time is
regular vacation or "5th week" vacation, if applicable.

The vacation administrator, who is behind ist-vac-reporting, will enter the time into centrally maintained Vacation Tracker spreadsheets. More specifically, a spreadsheet has been set up for each IS&T Admin employee, using the HR Vacation Tracker tool. Although any employee can download the tool, the centrally maintained files are considered the official IS&T record. It is up to the employee to ensure their personal records and central records are in synch. If you have any concerns, email the IS&T Human Resources (IST-HR) Team.

Vacation Transfers

Administrative Staff employees who transfer in from elsewhere at MIT, or staff who are promoted from Support Staff, should send their current vacation balance to ist-vac-reporting@mit.edu, to initialize their IS&T vacation tracking.

Administrative Staff Vacation Balances

IS&T Administrative Staff can request vacation balances by sending an email to ist-vac-reporting@mit.edu. You will be sent a hardcopy of your vacation record. If you have any corrections, mark the hardcopy and return to vacation administrator who sent you the report.

MIT's policy regarding the maximum vacation balance can be reviewed online.

People with part time appointments as well as people who have a change in % appointment will frequently notice errors in their vacation. Please contact the IS&T Human Resources (IST-HR) Team if you have any concerns about your balance.

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