Charter

Team Members

Resources

Procurement Matrix for Purchases Over $5,000

Contact Information
  

IS&T HR and Administrative Services

FY08 Budget and Strategic Planning Calendar [MS Excel]

IS&T Financial Services

Charter

The goals of this team include the following:

• Coordinate the management of IS&T finances.
• Manage IS&T interactions with the Institute's central financial offices.
• Plan and orchestrate the budget preparation process and prepare the results for presentation and for incorporation in the Institute's budget system.
• Facilitate tracking actual financial performance against budgets.
• Support the I/T Leadership Team, team leaders, project leaders, and other IS&T staff in fulfilling their financial management responsibilities.
• Work with the Management Reporting/Financial Operations team to introduce the new financial processes and systems associated with them into IS&T.

Team Members

• Angie Milonas (Director of Finance)
• Holly Bickle (Manager of Financial Operations and Team Leader)

Financial Business Consultants

• Anne B. Denna
• Rosalind James
• Mark Jones
• Cecilia Talamantes

Financial Assistants

• Corinne Butler
• Linda D'Amato
• Eileen Kenney
• Henry Sennott
• Bryan Murray (part-time)
• David Barach (temporary)

Resources

• July 2008 'Intro to' materials from MIT Accounting and Procurement Training Presentations
  • Controllers Accounting Office Overview [PDF]
  • Introduction to Journal Vouchers: View as PowerPoint | PDF
  • Introduction to Procurment: View as PowerPoint | PDF
  • Travel Student Handbook: View as PowerPoint | PDF
  • Financial Review and Control (FRC) Overview: View as PowerPoint | PDF
    
    
• IS&T Fiscal Year End Closing Schedule
  
  
• Presentations
• Help Desk Benchmarking Study: A Financial Methodology
  (IT Financial Management Association (ITFMA) Conference, March 2004) [Acrobat Reader required]
  
  
• New Purchasing Policy Issued by John Curry (October 2003)
  
  
• Reports
  
  
• Primary Authorizors
  The Primary Authorizors for IS&T are Angie Milonas and Holly Bickle. See Primary Authorizor's Responsibilities for general questions about the Authorizor role.
  
  
• Quick Guide to Business Modeling
  Business model framework defined by Project Managers in 2001 to be used in projects.
  
  
• IS&T Most Commonly Used General Ledger (G/L) Accounts (site under construction)
  MIT has hundreds of G/L accounts in SAP (for a complete list, see the GL Account Definitions page; IS&T commonly uses only a subset of these. ISFT is constructing a list of those G/L accounts, along with their typical usage, so stay tuned!
  
  
• General MIT financial information
  See Controller's Accounting Office (CAO) web site
  
  
• Purchasing Policies & Procedures (May 2003) [Acrobat Reader required]

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Procurement Matrix for Purchases Over $5,000

IS&T is now requiring that a decision matrix be filled out for all purchases over $5,000. Please use one of the following Excel spreadsheets, along with your selection of source documentation, when submitting your Purchase Order. If you need assistance or further information, please contact your FBC or FA.

• Consultant Evaluation Matrix [Excel required]
• Example Evaluation Matrix
• Hardware Evaluation Matrix
• Software Evaluation Matrix

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Contact Information

• Financial Services Group Email: ist-fs@mit.edu
• FBC Only Email: ist-fbc@mit.edu

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