Procedure for Granting Access to Information in the Data Warehouse

Access to the Data Warehouse can be requested for a person by:

• The person themself,
• A School/Area Coordinator,
• The authorized requestor(s) within the department.

Once we receive a request for access to Financial, SAP HR, or EH&S data, we do the following:

1. Check the Roles Database.
   
   If the person has a reporting role for the requested access, they are granted the same access in the Data Warehouse and we send them email.
   
   
2. If they do not have a reporting Role, we forward email to the authorized requestor(s) within the department and ask them to establish a reporting role for the person requesting access, if appropriate, and let us know when this is done.
   
   For types of data other than Financial, SAP HR, or EH&S, we forward the request to the custodians of the data for approval (the Registrar, Admissions Office, etc.). They check with the department and then tell us what type of access (if any) the person should have. As more custodians begin to use the Roles Database, access will be handled more like access to the Financial, SAP HR, and EH&S data.