How to get to MIT
Employment Opportunities Frequently Asked Questions Questions or comments on Employment Opportunities?	Administrative Assistant 02-0001125 Payroll Category Support Staff Date Opened 11/12/2002 School/Organization VP Resource Development Department Office Of Foundation Relations Work Schedule M-F 9:00-5:00 Work Hours 35.0 Shift First Salary Range* (Annual Salary based on full time work schedule) $15.91 - $25.78 *Starting salary typically occurs within the first half of the salary range and will be commensurate with applicant experience. If salary range reads $0 - $0, this indicates that the position is either research related and salary is dependent on funding and applicant experience, or is located at Endicott House (MIT's Conference Center). Salary Grade GD Full-time/Part-time F Job Description ADMINISTRATIVE ASSISTANT, Resource Development, to perform complex and diverse duties. Will function as a coordinator of multiple projects; answer telephones; type, edit, and proofread documents; assist with the preparation of grant proposals; prepare letters for the President's signature in coordination with senior officers' staff; assist in preparing publications or presentations using PageMaker or Power Point; coordinate and schedule visits; assist with projects and help staff events; make travel arrangements, prepare and distribute itineraries, obtain travel advances, and prepare expense vouchers; conduct foundation research for supervisors; maintain databases using FileMaker Pro, Excel, and Word and generate management reports; take minutes and transcribe, correct, and distribute accordingly; prepare Institute forms such as requisitions; maintain supervisors' calendars and schedule meetings; process mail and handle photocopying; maintain inventory of supplies; and operate office equipment and arrange for maintenance. REQUIREMENTS: wide-ranging knowledge of office procedures with expertise in one or more functional areas, ability to provide training to other staff, proficiency with Macintosh computers and Microsoft Word, familiarity with FileMaker Pro, and willingness to learn other software. Must be able to independently organize, set priorities, and carry out detailed procedures; and accept responsibility and initiate appropriate activity. Excellent oral and written communication skills needed. Should be able to exercise tact and good judgment and have a desire to learn the fund-raising process. Knowledge of and/or an interest in MIT preferred. Associate's/bachelor's degree or combination of equivalent education also preferred. Targeted hiring range: $30,000 to 40,000. 02-1125GD Location Cambridge ONLINE RESUME ENTRY Administrative Assistant 02-0001125 Please enter the appropriate information below and paste in your resume text below. A. Contact Information First Name * Middle Initial Last Name * Email Address Telephone Number B. Address Information Address City State Zip Code Are you legally authorized to accept employment in the United States? (Proof of employment eligibility will be required upon employment) Yes No C. Resume Information Submit Text of Resume in box Resumes and cover letters that are pasted in the fields must be in plain ASCII text with a maximum line width of 76 characters.  When you compose text, like a resume, in a word processing program, you can save the file that you are working on in ASCII by "saving" as a text only (.txt) file.  By following the tips for preparing a scannable resume, your information will be entered immediately into our Applicant database, no scanning required. D. Cover Letter Information (Submit Text of Cover Letter in box)   EMPLOYMENT POLICY MIT is an Equal Opportunity / Affirmative Action employer. Questions or comments on Employment Opportunities?