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Employment Opportunities Frequently Asked Questions Questions or comments on Employment Opportunities?	Senior Office Assistant 02-0001150 Payroll Category Support Staff Date Opened 11/21/2002 School/Organization VP Research Department Hrvd-MIT Division Of Health Sc Work Schedule M-F 8:00-5:00 Work Hours 40.0 Shift First Salary Range* (Annual Salary based on full time work schedule) $13.77 - $22.03 *Starting salary typically occurs within the first half of the salary range and will be commensurate with applicant experience. If salary range reads $0 - $0, this indicates that the position is either research related and salary is dependent on funding and applicant experience, or is located at Endicott House (MIT's Conference Center). Salary Grade GC Full-time/Part-time F Job Description SR. OFFICE ASSISTANT, Harvard-MIT Division of Health Sciences and Technology, to provide administrative support to the Office of Finance and Administration in a busy, service-oriented department. Will perform complex and specialized duties in support of the Administrative Officer and Financial Administrator; anticipate and initiate actions regarding office operations; maintain and update records, databases, and files; handle telephone and mail inquiries; and exercise discretion when dealing with sensitive or confidential information or situations. Duties include scheduling and calendar management; scheduling and coordinating office moves and renovations; drafting and editing correspondence; making travel arrangements and maintaining office supplies; monitoring and reconciling account statements; processing journal vouchers, invoices, and requisitions; verifying credit card charges; and maintaining accurate account documentation. Will also serve as receptionist, pick up and distribute office mail, and assist with special projects as needed. REQUIREMENTS: strong analytical and computer skills; ability to work under minimal supervision, independently, and as part of a high-performance team; ability to prioritize work, exercise discretion, and perform effectively under pressure; and excellent interpersonal and communication skills. Should enjoy working with a wide range of people. Must demonstrate tact, good judgment, close attention to detail, and the ability to work in an organized manner to meet deadlines. Must be able to take initiative, be flexible, and adapt to change. Must possess strong skills using Microsoft Office and e-mail and be familiar with electronic calendars. SAP and other MIT systems experience preferred. Associate's/bachelor's also preferred. 02-1150GC Location Cambridge ONLINE RESUME ENTRY Senior Office Assistant 02-0001150 Please enter the appropriate information below and paste in your resume text below. A. Contact Information First Name * Middle Initial Last Name * Email Address Telephone Number B. Address Information Address City State Zip Code Are you legally authorized to accept employment in the United States? (Proof of employment eligibility will be required upon employment) Yes No C. Resume Information Submit Text of Resume in box Resumes and cover letters that are pasted in the fields must be in plain ASCII text with a maximum line width of 76 characters.  When you compose text, like a resume, in a word processing program, you can save the file that you are working on in ASCII by "saving" as a text only (.txt) file.  By following the tips for preparing a scannable resume, your information will be entered immediately into our Applicant database, no scanning required. D. Cover Letter Information (Submit Text of Cover Letter in box)   EMPLOYMENT POLICY MIT is an Equal Opportunity / Affirmative Action employer. Questions or comments on Employment Opportunities?