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Employment Opportunities Frequently Asked Questions Questions or comments on Employment Opportunities?	Administrative Assistant 02-0001203 Payroll Category Support Staff Date Opened 12/06/2002 School/Organization VP Research Department Technology Licensing Office Work Schedule M-F 8:30-5:30 Work Hours 40.0 Shift First Salary Range* (Annual Salary based on full time work schedule) $15.91 - $25.78 *Starting salary typically occurs within the first half of the salary range and will be commensurate with applicant experience. If salary range reads $0 - $0, this indicates that the position is either research related and salary is dependent on funding and applicant experience, or is located at Endicott House (MIT's Conference Center). Salary Grade GD Full-time/Part-time F Job Description ADMINISTRATIVE ASSISTANT/RECEPTIONIST, Technology Licensing Office, to greet and announce visitors; direct all telephone calls, voice mail, or message boxes; distribute incoming faxes; maintain the reception area and report any building or equipment operations problems; and open, sort, label, document, and direct all mail. A large volumes of legal documents, assorted checks, and patent prosecution correspondence must be correctly labeled, documented, and directed. Will be responsible for maintaining and updating a ready supply of TLO forms and publications; opening all new invention case files using in-house database system; handling initial correspondence with inventors to obtain required documentation as part of the invention case management process; maintaining docketing system for new case files and follow-up correspondence records; maintaining databases in connection with new invention disclosures and patent prosecution; scheduling conference rooms; maintaining the check ledger; organizing e-mail related to case management; maintaining Director's calendar when her assistant is out; and performing other duties as needed. REQUIREMENTS: accurate typing skills, a professional telephone manner, strong communication skills, and ability to take clear and concise messages. Seek a detail-oriented, dependable individual with strong customer service skills. Must be able to prioritize and handle multiple tasks in a frequently chaotic environment. Should be comfortable with large telephone volume and occasional impatient callers and visitors. Database and word processing experience required. Must be willing to learn and manage additional database programs. Desire and ability to work in a team environment necessary. 02-1203GD Location Cambridge ONLINE RESUME ENTRY Administrative Assistant 02-0001203 Please enter the appropriate information below and paste in your resume text below. A. Contact Information First Name * Middle Initial Last Name * Email Address Telephone Number B. Address Information Address City State Zip Code Are you legally authorized to accept employment in the United States? (Proof of employment eligibility will be required upon employment) Yes No C. Resume Information Submit Text of Resume in box Resumes and cover letters that are pasted in the fields must be in plain ASCII text with a maximum line width of 76 characters.  When you compose text, like a resume, in a word processing program, you can save the file that you are working on in ASCII by "saving" as a text only (.txt) file.  By following the tips for preparing a scannable resume, your information will be entered immediately into our Applicant database, no scanning required. D. Cover Letter Information (Submit Text of Cover Letter in box)   EMPLOYMENT POLICY MIT is an Equal Opportunity / Affirmative Action employer. Questions or comments on Employment Opportunities?