LNS Fiscal Office


Posted: 09/15/23
Job number: 23201

Financial Administrator 3

Independently perform accounting and financial functions in a busy, service-oriented fiscal office in an academic research laboratory. Responsibilities will include developing research proposals; working in coordination with Fiscal Team Leader to develop specific budgets and long-range projection analysis for research groups; maintaining proper accounting, financial, and recordkeeping reports and procedures and helping to assure post-award conformity to sponsor guidelines; approving paper and electronic requisitions; maintaining and developing salary database projections; handling accurate and timely close-out of accounts; serving as a key contact for faculty, research administration staff, and internal MIT offices regarding budget and fiscal matters; and handling Senior Financial Manager/Team Leader with special assignments as needed.

This role is hybrid and is required to be onsite two days per week.

This position is a pay grade of 8. Salary is expected between $71,175 and $95,188 based on experience, education and equity.


  • Manage and develop budgets and long-range projection analysis independently for research groups.
  • Research award management to include pre-and post- award activities; performing needs analyses for upgrades and improvements to processes and procedures. Recommends and/or implements enhancements.
  • Independently develop and track research proposals that include multiple PI and MIT units/dept’s, subcontract cost and fixed price industrial contract proposals and Cost Sharing.
  • Maintain proper financial reports to ensure post-award conformity to sponsor guidelines.
  • Maintain and develop salary database projections and salary certification.
  • Responsible for invoice payments, account set-ups, extensions, closeouts, FRC, and salary adjustments.
  • Key contact for faculty and research administration staff that includes internal MIT offices as well as contacts outside of MIT.
  • Interact with PIs, research staff, and other MIT departments on all fiscal matters.
  • Handle salary reconciliation for research projects.
  • Oversee Discretionary and Research accounts.
  • Handle other special projects as needed.
  • Supervisor one Financial Assistant II that includes performance reviews, human resource issues and training.
  • Resolves and creates complex journal vouchers. Approves support staff vouchers.
  • Ability to learn changing technologies related to grants and contracts management required.

Reports to the Senior Financial Manager

(1) Financial Assistant 2

Bachelor's degree or its equivalent; with minimum 5 years financial experience in an accounting/finance environment is required; excellent analytical, organizational and interpersonal skills; proficiency with Microsoft Excel; and proven ability to work without supervision. Knowledge of federal guidelines required. Must have good communication skills. Self-motivated and detail- customer service-oriented individual who is able to prioritize tasks and meet deadlines. Must possess organizational skills in order to effectively handle multiple tasks and changing priorities. Database management, Adobe Acrobat, and Microsoft Excel/Word experience. Ability to learn changing technologies related to grants and contracts management required.

Apply for Job #23201


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Employment is contingent upon the completion of a satisfactory background check.

MIT considers equivalent combinations of experience and education for certain jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.