Institute for Artificial Intelligence and Fundamental Interactions (IAIFI)


 

Posted: 06/08/22
Job number: 21408

IAIFI Project Coordinator


The Institute for Artificial Intelligence and Fundamental Interactions (IAIFI) seeks a motivated project coordinator who is interested in enhancing their project management skills and helping to enable cutting edge science. The Project Coordinator will have complex and diverse duties in supporting IAIFI's MIT faculty director Professor Jesse Thaler, deputy director Professor Mike Williams, and project manager Marisa LaFleur to implement key projects across IAIFI, with a particular focus on broader impact objectives, such as public engagement, community building, and diversity, equity, and inclusion. Reporting to the Project Manager, the Project Coordinator will assist with project implementation, expense tracking, report preparation, and will work closely with the project manager on the progress of projects within established timelines. The IAIFI is an NSF-funded AI Institute involving senior investigators and junior researchers at MIT, Harvard, Northeastern, and Tufts, as well as administrative support from MIT’s Laboratory for Nuclear Science, so strong communication skills are essential for coordinating with a variety of stakeholders across several universities.

PRINCIPAL DUTIES AND RESPONSIBILITIES:

  • Contributes to the coordination and execution of IAIFI activities, with a particular focus on broader impact objectives, such as public engagement, community building, and diversity, equity, and inclusion, in coordination with the project manager, focused on implementation and outcomes
  • Serves as an administrative point of contact for IAIFI members, including gathering financial data, handling administrative questions, collecting data for annual progress and financial reports, and assisting with research proposals related to broader impacts as needed;
  • Coordinates meeting schedules and weekly events for the IAIFI community;
  • Collaborates with the project manager and committees, comprising both faculty and junior researchers, on the execution of project plans;
  • Provides constructive feedback and suggestions on processes and tools;
  • Ensures accurate data reporting and timely deliverables through consistent follow-up and tracking;
  • Works with the Laboratory for Nuclear Science (LNS) Fiscal Office to track expenses against program budgets;
  • Works with the LNS Administrative Office on setting up for events, ordering supplies, coordinating travel, etc;
  • Regularly communicates updates to IAIFI, including distributing a weekly digest of events and publicizing events externally;
  • Handles administrative updates to mailing lists, websites, personnel database, and other tracking and communication tools;
  • Helps coordinate the annual IAIFI Postdoctoral Fellows application process including documentation and logistics of the process to ensure timely completion and manages interview logistics;
  • Updates IAIFI websites and documentation as needed;
  • Shares responsibility with IAIFI senior leadership to represent IAIFI’s vision, mission, and identity to external entities

REQUIRED:
Bachelor's degree; at least two years of administration, operations, and/or project/program management experience; expertise relating effectively with faculty and managing relationships across a variety of universities; strong time management skills; ability to work independently and as part of a team; and excellent organizational, interpersonal, and verbal and written communication skills.

This role will have the option to work from home approximately one day per week. The salary range for this position is $53,225-$69,200, based on experience.

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