Help: Directory Maintenance

Intended audience - If you are an exec, www, admin, or other person charged with the task of keeping everyone's contact info up to date in the member or summer directories, these instructions are for you.

If you are wondering about the ACF alumni directory, we do not directly maintain it. We just encourage alums to use MIT's existing alumni directory and check off "Asian Christian Fellowship" as one of the student groups they were involved in. Then they will automatically be listed in the directory provided at the alum page.

Instructions

Punch the following at the athena prompt:

% add mitacf
% cd /mit/mitacf/www/directory

1. Copy the member-data.csv file to member-data-DATE.csv (where DATE is today's date). Example:

   % cp member-data.csv member-data-2003.02.28.csv

2. Edit member-data.csv to reflect updated information. Example:

   % cp member-data.csv ~/Public
   - download http://web.mit.edu/yourusername/Public/member-data.csv
   - open in excel
   - edit
   - save as "comma separated values (CSV)" text format
   - upload the new member-data.csv
   - copy it back to /mit/mitacf/www/directory
   

   Other example:

   % emacs member-data.csv

3. Update the web page by running the following command:

   % ./member-data.pl

4. Check to see if the directory is updated (ie, go here).
5. If any problems, e-mail mitacf-www@mit.edu or mitacf-admin.

** note - for summer directory files, just replace "member" with "summer" in steps 1-3 **