Massachusetts Institute of Technology

Privacy and Security Clause | Data Security |
Digital Image Protection and Distribution | Security Video Policy |
Database Information

Privacy and Security Clause
The MIT Card Office understands the security and privacy issues raised by modern electronic information systems. Within the context of this technology, the MIT Card Office is committed to maintaining the privacy and security of each individual customer and of the entire MIT Community.

Data Security
To prevent unauthorized use of your MIT Card for building access or purchases, the MIT Card Office has taken many precautions to protect the data that appears both on the face of the card and the magnetic stripe. In order to protect you, MIT has instituted:

* secure card readers and controllers in buildings, on secured lines to the Card Office

* randomly-generated secure access numbers for replacement cards (This practice eliminates the possibility of generating a working card using reverse engineering techniques. Randomly-generated access ID numbers make predicting the correct information necessary to encode a card next to impossible.)

* automatic deactivation of old card when a new card is created

Digital Image Protection and Distribution

Students
Your photograph will be used to create your student ID card and will be stored in digital form by the MIT Card Office. It will not be released outside the Institute (except in response to a subpoena or other legal process; in which case, you will be informed, in advance if possible, that such a request has been made). It will not be released within MIT in digital form without the permission of the Registrar who may authorize limited and controlled use for academic purposes.

You may request that your photograph not be distributed as described above. In that case, it will remain in the Card Office database so that your ID card may be replaced as necessary without the need to take another picture but it will not be distributed. A notation that the picture has been removed at your request will appear instead. These requests should be sent to mitcard@mit.edu.

Employees and Others
Your photograph will be used to create your MIT ID card and will be stored in digital form by the MIT Card Office. It will not be released to anyone inside or outside the institute without your written permission, except in response to a subpoena or other legal process. In such cases, you will be informed, in advance if possible, that such a request has been made.

Requests for Digital Images
Each MIT Cardholder may request that a copy of his or her image file be copied onto a PC-formatted memory stick. The $2.00 processing fee is is payable by check to the MIT Card Office, cash or TechCASH. Due to privacy and security issues, the MIT Card Office cannot e-mail your image to you.

Security Video Policy
Please see the Security and Emergency Management Office (SEMO).

Database Information
The cardholder information maintained in the MIT Card database includes:

* MIT identification number (i.e., 987654321)
* last name, first name
* photo
* registration or employment status
* department, position
* office address (for employees)

All information is absolutely confidential (with the exception of photos--because we release photos for class rosters) and is acquired directly from the Registrar or Human Resources Office. It is not available to anyone except MIT Card Office staff. No information about race, religion or ethnic background is maintained.






				Privacy Policy Privacy and Security Clause \| Data Security \| Digital Image Protection and Distribution \| Security Video Policy \| Database Information Privacy and Security Clause The MIT Card Office understands the security and privacy issues raised by modern electronic information systems. Within the context of this technology, the MIT Card Office is committed to maintaining the privacy and security of each individual customer and of the entire MIT Community. Data Security To prevent unauthorized use of your MIT Card for building access or purchases, the MIT Card Office has taken many precautions to protect the data that appears both on the face of the card and the magnetic stripe. In order to protect you, MIT has instituted: * secure card readers and controllers in buildings, on secured lines to the Card Office * randomly-generated secure access numbers for replacement cards (This practice eliminates the possibility of generating a working card using reverse engineering techniques. Randomly-generated access ID numbers make predicting the correct information necessary to encode a card next to impossible.) * automatic deactivation of old card when a new card is created Digital Image Protection and Distribution Students Your photograph will be used to create your student ID card and will be stored in digital form by the MIT Card Office. It will not be released outside the Institute (except in response to a subpoena or other legal process; in which case, you will be informed, in advance if possible, that such a request has been made). It will not be released within MIT in digital form without the permission of the Registrar who may authorize limited and controlled use for academic purposes. You may request that your photograph not be distributed as described above. In that case, it will remain in the Card Office database so that your ID card may be replaced as necessary without the need to take another picture but it will not be distributed. A notation that the picture has been removed at your request will appear instead. These requests should be sent to mitcard@mit.edu. Employees and Others Your photograph will be used to create your MIT ID card and will be stored in digital form by the MIT Card Office. It will not be released to anyone inside or outside the institute without your written permission, except in response to a subpoena or other legal process. In such cases, you will be informed, in advance if possible, that such a request has been made. Requests for Digital Images Each MIT Cardholder may request that a copy of his or her image file be copied onto a PC-formatted memory stick. The $2.00 processing fee is is payable by check to the MIT Card Office, cash or TechCASH. Due to privacy and security issues, the MIT Card Office cannot e-mail your image to you. Security Video Policy Please see the Security and Emergency Management Office (SEMO). Database Information The cardholder information maintained in the MIT Card database includes: * MIT identification number (i.e., 987654321) * last name, first name * photo * registration or employment status * department, position * office address (for employees) All information is absolutely confidential (with the exception of photos--because we release photos for class rosters) and is acquired directly from the Registrar or Human Resources Office. It is not available to anyone except MIT Card Office staff. No information about race, religion or ethnic background is maintained.