Community Service Work-Study
- Send a copy of a 501(c)3 letter, or tax exempt letter in the case of government agencies, to confirm non-profit status
- Sign a contract and a “job definition schedule” with MIT when a hire has been identified and approved for funding
- Confirm a student's start and end date with the Public Service Center before he or she starts working. A student cannot start working until he or she has received an email from the Community Engagement Administrator confirming the start date.
- Select a wage of at least $9.50 an hour
- Pay 25% of the student's wages as billed each semester by MIT Student Financial Services. An additional 8% employees benefits charge is applied during the summer. Invoices must be paid within a month of the billing date.
- If this presents a hardship, click here for information about possible funding.
- Scan and email time sheets
- Fax time sheets to the Public Service Center every Friday by 3:00pm. For weekend hours, sheets can be faxed in by 10:00am Monday at the latest. Late time sheets will result in student pay being delayed a week, and in some cases it may become your responsibility to pay the student the full wage.
- Restrict the student's work to no more than 20 hours a week during term-time or 40 hours a week during the summer. Overtime is not permitted. Any hours above 40 in this work-study position or in combination with other MIT employment will result in wage charges increased to time and a half.
- Ensure that if a student works more than five and a half hours, he or she takes a half hour unpaid break
- Identify a supervisor to evaluate and facilitate any work being done by the student off-site if his or her regular supervisor will not be present
- Plan a site visit with the Community Engagement Administrator if organization is in the Boston area.
- Respond to regular check-ins from the Community Engagement Administrator
- Complete an evaluation of the program at the end of the student’s employment