Community Service Work-Study

Employer Responsibilities


  • Send proof of nonprofit status for private nonprofit organizations or tax-exempt status for public agencies. Ask the Community Employment Administrator for a list of authorized documents.
  • Send signed copy of the Community Service Work-Study (CSWS) Employer Agreement and Job Description. Post job in the Community Service, Off-Campus category here.
  • When a hire has been identified and approved for funding, confirm the student’s start and end date with the Priscilla King Gray Public Service Center before he or she starts working. A student cannot start working until he or she has received the go-ahead from the Community Employment Administrator!
  • Ensure that the student worker will not displace employees or impair existing service contracts.


  • Select a wage of at least $10 an hour.
  • Pay 25% of the student’s wages -- plus 8.5% employees benefits charge for all undergraduate students over the summer and any half-time (or less) student over the year -- as billed at the end of each billing cycle (Jan, May, Jun, Aug, Dec) by MIT Student Financial Services. Invoices must be paid within a month of the billing date.
  • Submit time sheets to the Priscilla King Gray Public Service Center at every Friday by 3:00pm. For weekend hours, sheets can be sent in by 10 am Monday at the latest. Late time sheets will result in student pay being delayed, and in some cases it may become your responsibility to pay the student the full wage.


  • Restrict the student’s work to no more than 20 hours a week during term-time or 40 hours/week during the summer/IAP. Overtime is not permitted. Any hours above 40 - in this work-study position or in combination with other MIT employment - will result in wage charges increased to time and a half.
  • Ensure that if a student works more than five and a half hours, he or she takes a half hour unpaid break.
  • Do not permit the student to work during hours when he or she is scheduled to be in class.
  • Identify a supervisor to evaluate and facilitate any work being done by the student off-site if his or her regular supervisor will not be present.
  • Plan a site visit with the Community Employment Administrator if organization is in the Boston area.
  • Respond to monthly check-ins from the Community Employment Administrator.
  • Complete an evaluation of the program at the end of the student’s employment.