Community Service Work-Study

Employer Responsibilities

Approval

  • Send a copy of a 501(c)3 letter, or tax exempt letter in the case of government agencies, to confirm non-profit status
  • Sign a contract and a “job definition schedule” with MIT when a hire has been identified and approved for funding
  • Confirm a student's start and end date with the Public Service Center before he or she starts working. A student cannot start working until he or she has received an email from the Community Engagement Administrator confirming the start date.

Pay

  • Select a wage of at least $9.50 an hour
  • Pay 25% of the student's wages as billed each semester by MIT Student Financial Services. An additional 8% employees benefits charge is applied during the summer. Invoices must be paid within a month of the billing date.
  • If this presents a hardship, click here for information about possible funding.
  • Scan and email time sheets
  • Fax time sheets to the Public Service Center every Friday by 3:00pm. For weekend hours, sheets can be faxed in by 10:00am Monday at the latest. Late time sheets will result in student pay being delayed a week, and in some cases it may become your responsibility to pay the student the full wage.

Supervision

  • Restrict the student's work to no more than 20 hours a week during term-time or 40 hours a week during the summer. Overtime is not permitted. Any hours above 40 in this work-study position or in combination with other MIT employment will result in wage charges increased to time and a half.
  • Ensure that if a student works more than five and a half hours, he or she takes a half hour unpaid break
  • Identify a supervisor to evaluate and facilitate any work being done by the student off-site if his or her regular supervisor will not be present
  • Plan a site visit with the Community Engagement Administrator if organization is in the Boston area.
  • Respond to regular check-ins from the Community Engagement Administrator
  • Complete an evaluation of the program at the end of the student’s employment