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Graduate Student Life Grants: Report on progress

In general, grants are funded for a period of up to two years. During this time, authors are expected to report on projects annually. You should use the following as a checklist for writing your report.

Note deadlines

May 30, 2009
Due date for reports from long term projects

October 17, 2008
Requests for renewal

January 30, 2009
Due date for reports from ongoing grant projects (RFP7 and later)

Prepare a cover page
Complete the cover page template to submit with your progress report. Clicking the link will download a Word document; you will need to enable macros to complete the template.

Write your report
Be clear and concrete in addressing these questions.

Check How did your project foster graduate community?
Your report should demonstrate the effect of the funding you received on building a sense of graduate student community.

Check To what extent was the project feasible? What impact did your project have?
Describe your progress on desired outcomes. Clarify the extent to which the project met or exceeded the goals you set out to accomplish. Do you consider your work a success? If so, why? If not, why not?

Check What would you do differently? What have you learned in the process?

Check If your work is still in progress, clarify what remains to be done and in what timeframe.

Your report should also address the following points:

Check demographics (number of participants: who attended? how many?)

Check publicity efforts: how well did they work?

Check sample comments from participants, outside observers

Check any comments you have about the proposal process itself.

Include a record of your expenses
See sample expenditure report.
List the amount funded and your expenses. Was this budget adequate? If not, why not? Do you have any funds remaining?

If your work is still in progress and you need additional funds, you may submit a renewal request with an updated budget.

Submit your report
Send your report as an email attachment to gslg [at] mit.edu. If you have any questions, please email staff in the dean’s office at this address.

Consider long term funding
Some grant authors wish to run their projects indefinitely, beyond the two-year (maximum) period for which grants are allotted. If you wish to be considered for long term funding, please contact staff in the dean’s office about your plans at gslg [at] mit.edu.

Submit your final report using the checklist above. Projects approved for long term funding must:

Check Clearly demonstrate their impact

Check Include a plan for stability of leadership

Check Define future budget requirements

Check Identify funding partners who might share the future expenses of this project, or explain why the grants are the only viable funding source

Check Make a convincing case for the program’s permanent status

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