Basics of Post-award Sponsored Program Administration

Award Negotiation and Project Start-up

• What types of organizations (sponsors) make awards to MIT and what type of award mechanisms do they use?
• What are MIT's largest research sponsors?
• How are fellowship awards handled by OSP?
• What terms and conditions are included in a Federal award?
• What is the Federal Demonstration Partnership?
• What are MIT's policies and objectives when negotiating contract terms for research?
• When an acceptable award is received by MIT, how is it handled by OSP?
• How is a SAP cost object created for a new award?

Post-award Administration

• What types of costs are allowable as direct costs to sponsored programs?
• What types of costs are unallowable as direct costs to sponsored programs?
• What types of reports may be required under sponsored program award terms?
• What are the potential penalties for failure to complete reports required by award terms?
• What is required if significant changes take place during the period of performance of a project?
• What type of financial monitoring should a DLC perform for a sponsored project?
• How is MIT paid by the sponsor?

Project Completion and Close-out

• How does MIT get a no-cost extension of the period of performance of the award?
• What happens when MIT anticipates a funded extension of the award?
• How is the final financial audit and project close-out conducted?
• What record retention requirements apply to sponsored projects?