Administrative Policies

1. In the event that the Chair is unable to complete the term for any reason, the Chair-Elect will assume the duties of the Chair. After completing the term of a vacated Chair, the Chair-Elect will serve a full term as Chair.

2. In the event that the office of Chair-Elect is vacated, the position will remain vacant until the next scheduled election. If the Chair-Elect is unable to succeed to the office of Chair when the Chair's term expires, the

Advisory Committee shall appoint an interim officer until the next scheduled regional election.

3. Will serves as Co-Chair of the Region I Spring Meeting Program Committee, and appoints a co-chair and committee members as appropriate.

In the event that the office of Immediate Past Chair is vacated, the position will remain vacant until the Chair succeeds to this office on the following January 1.

In the event that the office of Treasurer is vacated, the Advisory Committee shall appoint an interim officer until the next scheduled regional election.

A. Advisory Committee

1. The Advisory Committee shall be appointed by the incoming Region I Chair before he/she assumes office on January 1, and shall have as its members the Chair of the Region (who shall also Chair the Advisory Committee), the Chair-Elect, the Immediate Past Chair, the Treasurer, the Secretary, and at least five (5) individuals from the Region I Membership.

The Chair may also appoint the elected Region 1 Board Member and the Chair of the Volunteerism and Membership as ex-officio members of the Advisory Committee.

The appointed members of the Advisory Committee may be either Members or Associate Members of NCURA.

2. The Advisory Committee shall serve until the end of the Chair's term. During the period between the formal announcement of the Chair's election and the effective date of his/her term, the Advisory Committee's role shall be one of assuring a smooth transition and of organizing the RADG sessions for the coming year.

3. The Chair, in consultation with the Advisory Committee, may name one of the appointed members as Program Coordinator of RADG or two of the appointed members as Co-Program Coordinators of RADG for a one-year period. The Program Coordinator/Co-Program Coordinators will be responsible for coordinating, in consultation with the Advisory Committee, all RADG sessions for the appointed year. Such coordination shall include the selection of program topics and speakers, preparing meeting announcement/registration forms, submission of the forms to the Secretary for distribution, and collection of registration fees for deposit by the Treasurer. Any commitment of Regional funds shall be approved by the Region I Chair and will be specifically coordinated with the Region I Treasurer.

1. The Nomination Committee shall be responsible for overseeing the election of Region I Officers, including the solicitation of nominations, presenting a slate of candidates and overseeing the election process, which consists of printing and distributing ballots, validating and counting the votes, and certifying the election at the Regional Business Meeting held during the NCURA Annual Meeting.

2. The Nomination Committee shall be chaired by the Region I member concurrently serving on the national Nominating and Leadership Development Committee, or, if this person is unable to fulfill this role, an appointee of the Region I Chair. The Nomination Committee shall consist of the Nomination Committee Chair and at least two committee members appointed by the Committee Chair.

C. Program Committee

1. The Program Committee shall be responsible for planning and organizing the program for the Region I Annual Meeting.

2. The Region I Chair-Elect shall serve as Co-Chair of the Program Committee and shall appoint another co-chair after consultation with the Chair of Region I. The Co-Chairs of the Program Committee shall appoint committee members as appropriate to help in the planning process. The Region I Treasurer shall serve as an ex-officio member of the Program Committee.

D. Volunteerism and Membership Committee

1. The Volunteerism and Membership Committee shall be responsible for overseeing volunteer and membership activities, including dissemination of information and overseeing special activities/events for volunteers and new members aimed at recruitment and retention of volunteers at the regional and national level.

2. The Volunteerism and Membership Committee shall consist of a Committee Chair, who is appointed by the Chair of Region I. The position shall serve until the end of the Regional Chair's term. The Committee Chair shall appoint Committee members as appropriate to help carry out the mission of the Committee. Committee members shall be appointed for two-year staggered terms.

E. Other Committees

Ad hoc committees may be appointed at the pleasure of the Region I Chair to facilitate regional business and activities. No terms of office for such committees are specified, but it is understood that such committees are disbanded at the conclusion of the Region I Chair's term of office unless continued or reconstituted by the incoming Regional Chair.

1. Region I shall hold business meetings at the Regional Annual Meeting and at the national NCURA Annual Meeting. The agenda for the business meetings shall be the responsibility of the Region I Chair and shall include, when appropriate, a financial report, announcement of elections results, announcement of committee appointments, and committee reports, as well as other business of interest to the membership.

2. Other meetings, conferences, activities, etc., may be held at the request of the Region I Chair with the concurrence of the Advisory Committee.

IV. Cash Reserve Requirement

The Region shall have at the minimum, enough cash on hand in the Regional bank account to cover the contractual obligations of the upcoming Regional Meeting. It is the responsibility of the Officers and the Advisory Committee to monitor the Regional cash balance and create an action plan when the cash balance does not meet this requirement.

1. Changes in these policies are the responsibility of the Advisory Committee. Changes may emanate from either individual Advisory Committee members or the regional membership.

2. All changes must be approved by a majority of the Advisory Committee.

These changes must then be reported to the membership no later than the next Regional Business Meeting.