| NCURA Region I |
The name of this organization shall be Region I, the New England Region of the National Council of University Research Administrators (NCURA). In conformity with NCURA, the purpose of Region I is to serve its members and advance the field of research administration through professional development, the sharing of knowledge and by fostering a sense of community.
Membership is determined by being a member in good standing of NCURA. The types of membership offered include Regular Member, Associate Member and Emeritus Member as defined in the NCURA By-Laws. Membership in Region I is further determined by geographic location in the states of Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island and Vermont, except for international members who may affiliate with the region of their choice.
Membership entitles an individual to the rights and privileges of membership including: the right to vote on all matters placed before Region I members
the right to serve as an officer, representative or Advisory Committee member
III. Officers
A. Chair
The Chair shall be the chief officer of the Region I Advisory Committee and is empowered to conduct activities in consultation with the Advisory Committee.
Presides over Regional Business Meetings at the NCURA Annual Meeting and at the Regional Annual Meeting.
Appoints Regional committees, such as the Advisory Committee and makes recommendations to the National Organization regarding national committee appointments, as requested .
Maintains general oversight of and responsibility for RADG programs.
Acts as primary Regional contact with the National Organization.
Serves for a one-year term immediately following a term as Chair-Elect. Term as Chair begins January 1.
Immediately following the term as Chair, shall serve for a one-year term as Immediate Past Chair, beginning January 1.
B. Chair-ElectThe Chair-Elect shall serve as an executive officer and member of the Region I Advisory Committee, and works closely with the Chair to assist in directing regional affairs.
Presides over regional meetings if the Chair is unable to attend.
Elected annually by the regional membership for a one-year term beginning January 1.
Succeeds to the office of Chair when the Chair's term expires, for a one-year term beginning January 1.
C. Immediate Past ChairThe Immediate Past Chair shall serve as a member of the Region I Advisory Committee, providing advice and assistance to the current Chair and other members of the committee.
Shall serve a one-year term immediately following a term as Chair, beginning January 1.
D. Treasurer
The Treasurer maintains Regional financial accounts and records and complies with NCURA National Organization procedures.
Makes required reports to Regional Membership at National NCURA Annual Meeting, Regional Annual Meeting, and as called for by the Regional Membership, the Chair of Region 1 and/or the National Organization.
Has responsibility in any program or activity involving the commitment of Regional funds, and serves as an ex-officio member of the Program Committee for the Regional Annual Meeting.
Conducts financial activities of the Region in conjunction with the Regional Chair.
Elected for two-year term during every odd numbered year by Regional members in concert with the membership requirements provided in the National Organization's By-Laws. Term begins the following January.
E. Secretary
The Secretary maintains Regional records, takes minutes of Advisory Committee meetings and Business Meetings at Regional and National Annual Meetings.
Maintains the Region I and RADG mailing lists.
Distributes program information for RADG, Regional Annual Meetings, and other meetings or activities sponsored by the Region.
Elected for two-year term during every even numbered year by Regional members in concert with the membership requirements provided in the National Organization's By-Laws. Term begins the following January 1.
• Region I Elected Board Member (ex-officio)
The elected Board Member shall serve as a member of the NCURA Board of Directors. A full description of duties and responsibilities can be found at
http://www.ncura.edu/members.positions/default.asp?ID=22
Elected for a two-year term during every odd numbered year by Regional members in concert with the membership requirements provided in the National Organization's By-Laws. Term begins the following January 1, concurrent with the installation of the new NCURA Board of Directors.
The Chair may also appoint the Region 1 Board Member as an ex-officio member of the Advisory Committee.
• Committees
A. Advisory Committee
The Advisory Committee shall serve as an advisory board for the Region I Chair in guiding the affairs of the region and shall develop activities and programs for Region I that are consistent with the goals and objectives of the National Organization and the wishes of the regional membership.
• Other Committees
The Chair in concurrence with the Advisory Committee shall create and appoint committees to perform tasks to facilitate regional business and activities.
A Chair-Elect is elected annually by the regional membership. Every odd numbered year Region I elects a Treasurer, and a Region I Board Member, and every even numbered year elects a Secretary for two-year terms. The Nomination Committee is responsible for issuing a call for nominations to the entire Regional Membership in the mid to late summer .
On or before September 1 of each year, the Chair of the Nominating Committee shall forward a list of eligible nominees to the NCURA National Office for electronic balloting. Thirty (30) calendar days after the Region 1 membership receives the electronic ballot from the National Office, the election shall be declared closed and the ballots counted by the National Office, the person or persons receiving the highest vote for each office shall be elected and shall be so certified to the Region 1 Chair by the Chair of the Nominating Committee or his or her designee. In the event that two or more candidates receiving the highest number of votes for a particular position receive the same number of votes, the candidates receiving equal votes shall engage in a runoff election, and a new ballot shall be sent to the Region 1 membership, after which the same procedure as set forth above shall be followed. If any two or more candidates receiving the highest number of votes in such runoff election receive the same number of votes, then the tie shall be broken by vote of the Advisory Committee.
Election results are announced during the Business Meeting at the NCURA Annual Meeting
Region I shall hold at least one regional meeting during the first six (6) months of the calendar year at a time and location to be determined by the Region I Chair and the Advisory Committee. The program and activities for the Regional Annual Meeting shall be planned and organized by the Program Committee.
Region I shall organize approximately five (5) Research Administrators Discussion Group (RADG) meetings during the academic year at times and locations to be determined by the Region I Chair and the Advisory Committee. The Advisory Committee shall set the agenda for RADG meetings.
Region I shall hold business meetings at the Regional Annual Meeting and at the national NCURA Annual Meeting. The agenda for the business meetings shall be the responsibility of the Region I Chair and shall include, when appropriate, a financial report, announcement of elections results, announcement of committee appointments, and committee reports, as well as other business of interest to the membership.
Other meetings, conferences, activities, etc., may be held at the request of the Region I Chair with the concurrence of the Advisory Committee.
If sentiment of wrongdoing is expressed against an elected Officer of the Region, the other two Officers are authorized to appoint a three-member subcommittee of the Advisory Committee to review the situation and recommend resolution to the entire Advisory Committee. The Advisory Committee, shall, by no less than a two-thirds majority vote of its remaining members, pass a resolution that shall become effective immediately.
VIII. Amendment of By-Laws
No part of these bylaws, or interpretations thereof or amendment thereto, shall be valid if it is in conflict with the National Organization's By-Laws. The Advisory Committee shall automatically, when required to ensure compatibility with the National Organization's Charter and Bylaws, amend the Region I By-Laws. The definitions and by-laws contained herein may also be changed upon a vote of the Regional Membership. Such change must receive initial approval of two thirds of the Advisory Committee before being mailed to the Membership. The final approval of the Regional Membership will be considered given if at least twenty-five percent (25%) of the Regional membership shall have returned valid ballots and a majority of the returned ballots indicate approval of the proposed change.