| NCURA Region I |
Massachusetts Institute of Technology
Office of Sponsored Programs
Grant & Contract Administrator
Description of Basic Duties: The Office of Sponsored Programs (OSP) at MIT seeks a GRANT/CONTRACT ADMINISTRATOR to perform high dollar and complex subaward administration for contracts, grants and cooperative agreements involving research and development.
The successful candidate will ensure compliance in issuing and administrating the subaward with MIT policies and procedures, the applicable governmental regulations, and terms and conditions of the prime award. The grant/contract administrator is responsible for the business relationship that exists between MIT and the subawardee related to subaward administration functions.
Specific duties include interpreting, implementing and negotiating subaward terms and conditions, specifically FAR and DFAR; analyzing cost proposals; evaluating financial report information; executing subawards and modifications; monitoring invoice review and close-out process. Will assist in reviewing the FAR and OMB Circular regulations and changes to ensure Institute subawards’ policy manual is in compliance and current. Will assist in providing guidance and training in the areas of negotiation techniques, interpretation and application of the prime award flow-downs and all other areas of subaward administration.
Knowledge and Skills Required :A Bachelor’s degree, preferably in business, accounting, or finance or equivalent combination of education and experience. At least three years experience in one or more aspects of sponsored program administration in a university environment is preferred. As well as experience with File Maker Pro, Excel and SAP. Must work well in a team environment.
Contact information: For questions related to this position please contact Kristen Shikes at kshikes@mit.edu
posted 8/27/08
BWH
Research Administration
Director
Description of Basic Duties:
Overview:
Responsible for the overall daily operations of the Partners Healthcare Grants and Contracts office that provides services to the research community at Brigham and Women’s Hospital.
Responsibilities:
Develop, lead, mentor and manage a staff of approximately 20-25 professional grants administers, from entry level through officers, and including subcontract specialists, administrative staff, data entry and other personnel supporting research grants and contracts requirements for the Partners/BWH research program.
Screen, interview, negotiate, hire and oversee the on boarding process for new staff.
Review all grant and contract proposals for administrators who have not been delegated signature authority. Provide feedback regarding ways to improve application, comply with proposal and adhere to sponsor guidelines and federal regulations. Upon re-reviewing, sign when complete.
Execute all electronic submissions of proposals, Just In Time submissions, and No Cost Extensions for administrators who do not have delegated signature authority.
Assist the Contract/Subcontract Specialist with review and negotiation of in-coming contracts and subcontracts.
Respond to questions and provide technical guidance to staff, department administrators, Principle Investigators and others in hospital research community regarding interpretation of federal, foundation and institutional research administration policies.
Monitor departmental workflow and staff workloads in an effort to ensure timely processing of all grant actions and equitable distribution of workloads.
Work with staff and leadership to develop and standardize research management policies and procedures for BWH and across the Partners system.
Prepare and deliver trainings at hospital meeting (e.g. BRISC), department staff meetings and other forums as needed on research administration issues and policy changes.
Prepare agenda for and facilitate weekly G&C staff meetings.
Maintain and update all BWH institutional profiles, certifications, assurances and representations as needed.
Hire and supervise temps to undertake special projects.
Support and work on special initiatives (e.g. InfoEd) with other Partners/BWH departments who are also involved in providing services to the BWH research community.
Develop and maintain positive relations with hospital departmental administrators for training and mentoring new staff on policies, procedures, and problem solving.
Work directly with specific senior investigators who are developing unusually complex grant or contract applications, or are encountering unusually complex issues in current interactions with sponsors or with inter-institutional collaborative efforts.
Advise the Partners Research Management leadership and BWH Sr. VP of Research on issues as needed, involving strategies for support services, compliance challenges, conflict-of-interest management, investigation of specific incidents of concern, solving unusual grant problems, etc.
Maintain a strong working relationship with the research finance staff serving BWH to ensure proper accounting and financial stewardship of grant accounts, and to ensure clear roles and responsibilities between research finance and grants & contracts staff.
Participate in the National Council for University Research Administrators (NCURA), Society of Research Administrators (SRA) and the Council on Government Regulations (COGR) meetings. Attend Federal Demonstration Partnership meetings, participating when BWH becomes a member.
Participate in the annual operating budget process. Monitor monthly expense variances.
Responsible for space assignments within the department.
Cover departments when short staffed.
Knowledge and Skills Required :
Bachelor's Degree required, Masters degree preferred.
8 - 10 years Research Administration experience in a university or academic medical center environment with a broad understanding of the institutional and sponsor policies related to research administration.
Experience in managing a large office in a University or Academic Medical Center.
Must possess functional working knowledge of pertinent federal and non-profit sponsor regulations including OMB Circulars, the NIH and PHS Grants Policy Statements, Federal Acquisition Regulation, patent and copyright law, and cost-accounting standards.
Functional working knowledge in the areas of fiscal management, human/animal subject compliance, export control, intellectual property, conflict of interest procurement, property management, environmental health and safety, and human resources (for academic and staff positions).
CONTACT:
Please contact Heather McBrinn, Recruiter, via e-mail: hmcbrinn@partners.org.
Re-posted 8/8/08
Partners Healthcare Systems, Inc.
MGH
Contract/Subcontract Coordinator
The Contract/Subcontract Coordinator(s) will support the Contract/Subcontract Administrator(s) (CSA), Contract/Subcontractor Specialist(s) (CCS) and the Sr. Contract/Subcontract Specialist(s) (Sr. CSS). This is an administrative support position that will encompass a variety of support responsibilities that will change as this Team is reorganized. Assigned volume/complexity commensurate with experience. Position is not eligible for delegated institutional signing authority.
Description of Basic Duties:Monitor the subaward electronic mailbox over the course of the workday, checking frequently to ensure timely response to all incoming messages and queries.
Flag the messages in the subaward electronic mailbox with the assigned color coded flags for the appropriate sub team staff, as a notification that they need to follow up on an action.
Scan all new in-coming agreements and amendments and then upload to the corresponding record in InfoEd.
Initiate new file set up for all new in-coming and out-going agreements.
Locate files that are needed by others on the Contract/Subcontract team.
Draft transmittal letters for use with out-going agreements and amendments, set up for signature of CCA, CSS or Sr. CSS as applicable.
Copying, scanning, FedEx shipment set up, as delegated.
When logging in a new in-coming agreement or amendment, pull related files and attach new action to file and place on appropriately labeled shelf for addition to workload queue.
Assists CCA, CSS and Sr. CSS on complex transactions as delegated by Sr. CSS - Team Lead.
Establishes and maintains electronic InfoEd record and paper records pertaining to contracts and subcontracts in compliance with institutional and sponsor policies.
Establishes and maintains electronic library of contracts and subcontracts in an effort to cross reference the terms and conditions and thus streamline the process.
Upon receipt of a “Request to Issue a Subcontract” form from a PI, pull all related proposal documentation and files, review to ensure that the subcontractor scope of work and budget are awarded as proposed, add to workflow queue.
Enter Agreement information as defined by Sr. Contract/Subcontract Specialist, in team specific database that will assist in tracking of due date to issue subcontract out year amendments.
Assist the Subcontract Invoice Coordinators, as needed, with questions on invoices coming in from subcontractors.
Assist with contract and subcontract reporting and closeout procedures as delegated by Sr. Contract/Subcontract Specialist.
Run reports and queries in data bases as requested by Sr. Contract/Subcontract Specialist.
Serves as a liaison between other Research Management Teams and external clients as applicable.
Contributes to the development and implementation of any subcontract team process improvements as applicable.
Mentors any temporary staff as applicable.
Assumes additional responsibilities as assigned.
Knowledge and Skills Required :
Bachelor’s Degree in a related field desired or can be student intern assignment.
This is an entry level position. Attention to detail a must.
Must possess ability to thrive in a busy, high-volume, and deadline driven work team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests.
Requires independent judgment and strong organization and communication skills and customer service focus.
CONTACT:
Please contact Heather McBrinn, Recruiter, via e-mail: hmcbrinn@partners.org.
posted 8/8/08
Partners Healthcare Systems, Inc.
MGH
Pre-Award Grants Administrator II
With minimal guidance, conduct the initial review of research proposals, Just in Time submissions and non-competing renewals to ensure compliance with institutional and research sponsor policies. Establish accurate and complete electronic and paper records for all pre-award transactions processed. Volume and complexity commensurate w/experience. Position may become eligible for delegated signing authority at the discretion of management. Said delegation is dependent upon individual ability to complete thorough reviews with no errors or oversights for four (4) consecutive months or major deadlines. Signing authority can be revoked at any time.
Description of Basic Duties:With minimal guidance from senior staff, field telephone, fax and email inquiries, and communicate institutional policy, procedure and documentation requirements.
Assist customers in locating funding source materials, sponsor guidelines and search tools within the office and on the internet.
Work with Team Lead on complex transactions, including submissions in response to RFP’s and BAA’s.
Receives and pre-reviews research proposals for completeness. Pulls related files and sponsor guideline, and prepares research proposal and review comments for review by Sr. Grant Administrator or Team Leader (senior staff), until delegated signing authority is granted for proposal submissions.
After review by senior staff, provide feedback to PI and department administrator in predefined format (required changes / suggestions). Prior review of feedback is required until notified in writing by Team Leader.
After feedback has been provided, review revised submission for accuracy of changes made, obtain/verify necessary approvals. Double check to make sure all sponsor submission requirements have been met and organize complete application packet (with all required internal forms being completed and signed) for final review and submission by Team Leader or Sr. GA as delegated during heavy deadlines. When granted institutional signing authority for proposals, application no longer routes to senior staff and when packet is complete, can be signed and submitted.
Establish and maintain electronic InfoEd record and paper records in compliance with institutional and sponsor policies for all proposals submitted. When data is entered into Info Ed, pass file on to Team Lead for QC review until notified in writing that QC review is no longer needed and work is determined to be sound and accurate.
Coordinate receipt of Just in Time information requested by sponsor, review for completeness and accuracy. Work with Team Leader to make sure all is in order for Team Leader to sign and submit to sponsor until delegated signing authority is granted for Just in Time submissions.
Update InfoEd record for all Just in Time submissions and make corrections as identified through QC review done by Team Leader. QC review by Team Leader will continue until notified in writing that QC review is no longer needed for JIT submissions.
Conduct preliminary review of all non-competing renewal submissions. After draft submission and review comments have been reviewed and approved by Team Lead or Sr. Grants Administrator, provide feedback to PI and department administrator using predefined format as described above. Prior review of feedback is required until notified in writing by Team Leader.
When non-competing renewal is complete, pass on to Team Lead or Sr. Grants Administrator as delegated for final review and submission. Review will continue until notified in writing that delegated signing authority is granted for non-competing renewal submissions.
Update InfoEd record for all non-competing renewal submissions and make corrections as identified through QC review done by Team Leader. QC review by Team Leader will continue until notified in writing that QC review is no longer needed for non-competing renewal submissions.
Use queries and reports to measure and manage workflow effectively and efficiently.
Assumes additional responsibilities as assigned.
Knowledge and Skills Required :
Bachelor’s Degree in a related field, preferred
1-5 Year(s) of experience.
Must possess ability to thrive in a busy, high-volume, and deadline driven work team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests.
Requires independent and strong organization and communication skills and customer service focus.
Must be attentive to details and able to accurately prioritize workflow.
CONTACT:
Please contact Heather McBrinn, Recruiter, via e-mail: hmcbrinn@partners.org.
posted 8/8/08
UMass Boston
Office of the Vice Provost for Research
Research Business Manager
Description of Basic Duties:The Research Business Manager will manage the business activities of the Office of the Vice Provost for Research and will have responsibility for a full range of financial, personnel, and administrative matters. S/he will: advise the Vice Provost and Assistant Vice Provosts on all matters related to OVPR budgets and financial matters; lead in the formation, implementation, evaluation and revision of procedures related to financial management of the department; prepare annual departmental budget request; review the annual budget requests for the research institutes and centers; develop annual budgets for funds within all account types that support strategic research initiatives and then designs and executes the complex financial analyses necessary to manage these funds; monitor the financial position of all accounts monthly; monitor and report on all OVPR research related revenue; advise on all matters related to departmental personnel matters; manage all departmental human resources processes; determine departmental staffing needs; manage various personnel actions related to OVPR; manage and maintain database for inventory control and property disposition; manage various logistics arrangements; coordinate the design, development, implementation, and evaluation of best practice research business processes; serve as point of contact for all upgrades to the PeopleSoft enterprise grants module; remain abreast of trends and developments in the field of research business management; and carry out other responsibilities as assigned.
Knowledge and Skills Required : Accredited Master’s degree preferred in business administration, human resources, or a related field. Three to five years progressively responsible, substantial, and successful experience in financial and personnel management and administration of a complex business unit, preferably a research business unit in an academic or related environment. Extensive knowledge of and a proven track record of success and integrity in budget development, fund accounting, financial analysis, personnel management, and business administration of a complex multi-million dollar organization. Demonstrated ability in contracting, procurement, inventory control, business plan development, ROI analysis. Extensive knowledge and superior skills using and reporting from an enterprise-wide financial management and administration system. Superior skills in the use of electronic systems for data and project management. General knowledge of state and federal employment laws and regulations. Superior: collaboration, interpersonal, leadership, supervisory, organizational, analytical, and problem solving skills; written and oral communication skills and meticulous follow-up. Ability to: work with confidential materials and to organize, prioritize, and manage multiple tasks and projects at once and meet deadlines; and develop and maintain effective working relationships with people with diverse skills and interests. Must be team oriented, results driven, solution focused; able to motivate others; and skillful in the application of institutional core values to daily operations. Preference given to individuals with a personal record of success obtaining and administering grants, contracts, and cooperative agreements.
Please apply online with your resume, cover letter and list of three professional references: https://umb.interviewexchange.com/jobofferdetails.jsp?JOBID=10631
posted 8/08/08
Dana Farber Cancer Institute
Medical Oncology
Departmental Administrator
Description of Basic Duties: The Dana-Farber Cancer Institute (www.dfci.org) invites nominations and applications in its search for a Departmental Administrator, Medical Oncology. Dana-Farber (DFCI) is a teaching affiliate of Harvard Medical School dedicated to providing expert, compassionate care to children and adults with cancer while advancing the understanding, diagnosis, treatment, cure, and prevention of cancer and related diseases. As a Comprehensive Cancer Center designated by the National Cancer Institute, the Institute also provides training for new generations of physicians and scientists, designs programs that promote public health, and disseminates innovative patient therapies and scientific discoveries.
The Department of Medical Oncology at DFCI is committed to improving the diagnosis and treatment of adult patients with cancer and to offering compassionate care, cutting-edge clinical and basic research, and outstanding training opportunities for basic and clinical investigators. To meet this mission, the 185 faculty within the Department engage in a broad range of basic research, clinical research, patient care, and teaching. Reporting directly to the Department Chair, the Departmental Administrator is the senior administrator responsible for the management and administration of the Department with functional and administrative oversight for all staff within the department. The Administrator is a member of the Institute's senior leadership team and serves as the leader of the Departmental Core Administrative Team, charged with managing all financial, research grants management, strategy, business development, planning, personnel, and operational elements of the Department and assisting the clinical operations, which include over 125,000 outpatient visits per year and inpatient care to an average service of more than 100 patients at any one time.
Knowledge and Skills Required :Qualified candidates for this role will bring at least five years administrative experience in an academic environment; at least two years of that experience should include provision of administrative, monitoring, and accounting support to a senior director in a scientific research setting or comparable medical or technology-oriented business environment. Excellent verbal and written communication skills and demonstrated leadership strength are essential. Candidates must have experience with information technology and be functional with spreadsheet and word processing applications. A Bachelor's degree is required although a Masters degree is preferred.
For more information or to apply, please contact Patricia Hastie-lane, Executive Vice President at Opus Search Partners, Inc., by email at pat.hastie-lane@opuspartners.net.
posted 8/6/08
Massachusetts Institute of Technology
Office of Sponsored Programs
Assistant Contract Administrator
Description of Basic Duties: The Office of Sponsored Programs (OSP) at MIT seeks candidates for the position of ASSISTANT CONTRACT ADMINISTRATOR. The successful candidate will assist OSP Contract Administrators and/or Senior Contract Administrators in the review of proposals, negotiation of contracts, monitoring of contract performance and termination of contracts for sponsored programs. He/she will receive, evaluate and submit proposals for sponsored programs; terminate and close out contracts, monitoring preparation of reports on property, patents, expenditures and the like; obtain instructions and disposition of overruns, etc.; advise and consult with appropriate Institute personnel on preparation of proposals, budgets, cost sharing, faculty effort and the like. The successful candidate will serve as a resource to the MIT research community and interface with other central administrative offices on administrative matters related to sponsored programs. He/she will perform such other duties as may be assigned including serving on Institute committees and working on special projects.
Knowledge and Skills Required :A bachelor's degree in business administration and/or related field or the equivalent combination of formal education and experience. Two or more years of direct experience necessary. Experience in a university environment preferred. Must work well in a team environment.
MIT is strongly and actively committed to diversity within its community and particularly encourages applications from qualified women and ethnic minority candidates.
Contact information: For questions related to this position please contact Kristen Shikes at kshikes@mit.edu
To apply on line: http://sh.webhire.com/servlet/av/jd?ai=631&ji=2248170&sn=I
posted 7/23/08
Massachusetts Institute of Technology
Office of Sponsored Programs
Manager, Contracts and Grants
Description of Basic Duties: The Office of Sponsored Programs (OSP) at MIT seeks candidates for the position of MANAGER, CONTRACTS AND GRANTS, to supervise a team in the administration of pre- and post-award sponsored activities. Will provide 'cradle to grave' contract and grant administration support for selected major academic departments and laboratories; review and submit proposals and negotiate contracts/grants; coordinate and provide liaison with sponsor personnel using a working knowledge of standard federal regulations such as OMB circulars, FAR requirements, and major agency guidelines; carry primary responsibility for certain major federal agencies including the National Science Foundation (NSF); ensure grant and contract compliance with applicable statutes, rules, and policies; advise and consult with senior Institute officers, faculty, and staff on all matters relating to sponsored programs; be responsible for the administrative and functional supervision, training, and leadership of staff; represent the office at workshops and seminars concerning research administration topics; and provide training to Institute staff on OSP policies and procedures. Will receive general guidance from the director.
Knowledge and Skills Required :A bachelor's degree in business administration and/or related field or the equivalent combination of formal education and experience. Five or more years of direct experience necessary. Experience with the administration of NSF awards preferred. Must work well in a team environment.
MIT is strongly and actively committed to diversity within its community and particularly encourages applications from qualified women and ethnic minority candidates.
Contact information: For questions related to this position please contact Kristen Shikes at kshikes@mit.edu
To apply on line: http://sh.webhire.com/servlet/av/jd?ai=631&ji=2243744&sn=I
posted 7/23/08
Massachusetts General Hospital
OB/GYN
Grant Manager - Vincent Center for Reproductive Biology
Working closely with the Director and Associate Director of the Vincent Center for Reproductive Biology (VCRB), and Administrative Director for OB/GYN, is responsible for administrative and financial functions of the VCRB. Serves as liaison between the VCRB, department, VMH and MGH. Serves as the grant manager for all Ob/Gyn Department grants and contracts.
Description of Basic Duties:
Assists the Director and Associate Director with their administrative management of the Division of Research of the Vincent OB/GYN Service and the VCRB.
Trains and supervises administrative support personnel as needed.
Attends job-related MGH, department, special committee, laboratory, and staff-related meetings to keep current on VCRB agendas, MGH policies and MGH guidelines.
Maintains accurate and up-to-date files of all VCRB personnel, including titles, positions, contact information, NIH formatted biographical sketches (kept current), NIH-formatted Other Support pages, NIH-formatted Resources page, and Harvard curriculum vita (kept current), where applicable.
Working with the VCRB laboratory managers, posts laboratory duties, helps maintain accurate records of all animal usage including purchasing information, funding sources, project codes, and protocol numbers, and resolves billing discrepancies.
Ensures that all personnel are in compliance with various certifications or training (i.e. HIPAA, MGH Human Subjects, animal orientation, radiation and biological safety courses).
Assists in generating new, as well as renewing and maintaining/overseeing, all IRB and animal care and use protocols as needed.
Maintains and improves upon the VCRB website (www.vcrb.org), including the creation of additional web pages and links, and be available for consultation by other divisions as needed.
Processes paperwork for all MGH and/or Harvard Medical School reappointments of existing staff members and the appointments of all new research personnel. This includes the preparation of visa applications for foreign research recruits, which requires interaction with the following offices: Police and Security, International, Credentialing and Registrar, and Human Resources.
Assists VCRB laboratory managers with equipment purchases, service contracts, and miscellaneous supply requisitions.
Reviews applicable monthly People Soft financial reports, analyzes and projects budgets, and produces and submits accurate monthly expense activity reports to appropriate OB/Gyn Principal Investigators, department Administrative Director, and/or MGH officials.
Oversees and assists VCRB Director/Associate Director with approval of financial transaction activities (payroll, travel requests, employee salary/data changes, journal entries, check requests, capital equipment, computers, etc.)
Monitors VCRB and other OB/Gyn grant/contract budgets and funds on a monthly basis to ensure that expenses are within budget limitations and takes a proactive role in immediately notifying responsible parties regarding any unusual grant activity, potential budget deficits or budget surpluses.
Prepares financial reports and statistics for a range of presentations and meetings as requested.
Prepares and submits quarterly effort reports to Research Finance and Research Affairs.
Works closely with VCRB and other OB/Gyn principal investigators and the MGH Research Management Office to submit necessary paperwork for new grant submissions, competitive and non-competitive grant renewals, subcontract agreements, grant closures, and animal usage information, as needed.
After review and discussion with the Director and Associate Director of the VCRB, is responsible for the preparation of an annual VCRB budget for submission to the Financial Director of the Vincent Memorial Hospital for approval by the Vincent Board of Trustees.
Knowledge and Skills Required :BA/BS Business/Finance with a minimum of 3 years of experience
Requires the ability to generate and manage complex budgets
Prior experience with NIH and DOD sponsored research grants management helpful.
Must be organized, detail-oriented, and have exceptional communication and interpersonal skills
Should be able to work independently in a fast-paced environment, which is constantly evolving
Skills/Abilities/Competencies:
PC competency required with a necessary proficiency in Microsoft Excel, and experience with Dreamweaver helpful
Exceptional communication and customer service skills are necessary
It is essential that the individual maintain a professional demeanor, and execute the directives of the Director and/or Associate Director of the VCRB
Requires an individual who can handle multiple tasks and projects at once
Requires exceptional problem solving skills
Position requires the responsible handling of confidential material and information
Salary Range: Depends on experience
Closing Date: As soon as possible
Address for submitting applications: Please apply online at www.mghcareers.org and search using Job ID 2179127 or email your cover letter and resume to daversa@partners.org
Contact information for applicants having questions: daversa@partners.org
Name, e-mail, and phone number of individual submitting the posting: Caitlin Mitchell, cmitchell9@partners.org, 617-726-7515
posted 7/21/08
Beth Israel Deaconess Medical Center
Office of Sponsored Programs
OSP Administrator – Pre Award
Description of Basic Duties:
Reporting to the Director, Office of Sponsored Programs, responsible for supporting the Office of Sponsored Programs central research administrative activities.
Responsible for grant proposal review for assigned Research Teams to ensure that OSP Director and Institution Officials have all necessary input for submission approval. Retrieves information pertaining to grant proposals from Departments/Research Teams and from outside sponsors. Works closely with OSP Director to ensure compliance and proper implementation of policies and procedures for submission of grants. Serves as contact for eSubmission inquiries.
Works with OSP Director to support electronic submission training program for research community. Develops ongoing eRA curriculum that benefits the research community. Presents training curriculum. Orients new RAs to OSP electronic grant submission processes and procedures.
Reviews and negotiates all Subaward documentation for adherence to BIDMC policies, and grant terms and conditions of the sponsoring agency for assigned Research Teams. Communicates with the Prime grant holders for all questions and changes to contracts. Prepares the documents and any additional information/questions for review and signature by OSP Director. Recommends and implements changes in subaward language to accommodate changes in laws, requirements, or needs of the sub-recipients.
Work with OSP Director to support training program for the Research Teams. Build standard OSP orientation training for new Research Team staff. Develop grants management curriculum that benefits the staff, research community, and the Medical Center
Works with OSP Director and Director of Research Finance to ensure compliance of Pre and Post award responsibilities with the Research Teams to foster sound financial stewardship of all sponsored research funds. Ensure standard operating procedures are being met from budget set-up to account close out and accounts receivable procedures with the assistance of the Research Finance office staff.
Knowledge and Skills Required :Must have organization, communication and analytical skills normally acquired through a Bachelor’s Degree.
Requires strong knowledge of grants application and submission procedures. Must be able to interpret complex instructions and requirements and adapt to changes. Must assess unique situations and recommend and advise on proceeding in these cases.
Must maintain confidential and sensitive information, be able to communicate effectively (orally and in writing) set own priorities and work both independently and collaboratively with other research and hospital personnel.
A high degree of flexibility and adaptability is necessary in order to manage and lead change in an environment with changing regulations and needs to research community
Contact information: For questions related to this position please contact Stephanie Wasserman at swasserm@bidmc.harvard.edu
Please apply online to http://www.bidmc.harvard.edu/display.asp?node_id=8366 (search OSP Administrator)
posted 7/08/08
Harvard School of Public Health
International Programs Financial Administrator
Nutrition Department
Description of Basic Duties: Reporting to the International Programs Administrator (IPA) in the Department of Nutrition, the International Programs Financial Administrator performs a range of financial analysis for the group's twelve-plus international awards with annual funding of $20 million, in collaboration with administrators and grants managers in several departments at HSPH, other local institutions and international institutions. Duties will include providing complex financial analysis for funding models of future spending, trends of previous spending, status of budget to actual spending, assisting IPA with salary allocations and projections, facilitating international subcontractor quarterly financial reporting, serving as primary liaison to subcontractor financial staff, manage project house leases in Tanzania, prepare budgets and biosketches for new funding proposals, lead work in development and submission of progress reports, and create and modify administrative databases for the research group for use in trend analysis. Serves as a point-of-contact to PIs and administrative teams on a wide range of financial issues. Serves as a resource on sponsored research guidelines and procedures as applicable. Performs related job duties as required and assists with special projects and other duties as requested. Occasional travel to Tanzania is a possibility.
Knowledge and Skills Required :
Harvard offers amazing benefits such as: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year. We also offer 8 medical plans, an excellent dental plan, a University funded retirement plan, fitness reimbursement and a competitive tuition assistance program ($40 per class at the Harvard Extension School and more). Be a part of the oldest institution of higher learning in the country!! Apply on-line at www.jobs.harvard.edu using REQ# 34188
posted 7/7/08
UMass Boston
Office for Research and Sponsored Programs
Communications and Training Manager
The Office for Research and Sponsored Programs at UMass Boston is seeking an experienced Communications and Training Manager to be an integral part of the growing research enterprise at UMass Boston, a research-intensive institution nationally recognized as a model of excellence for urban universities.
Description of Basic Duties:
Knowledge and Skills Required :
Annual Salary: $50,545 to $70,764. Please submit resume, cover letter and three references to jobs@umb.edu (search 185f) or mail to: Human Resources, Search 185f, 100 Morrissey Blvd., Boston, MA, 02125. posted 7/7/08 Worcester Polytechnic Institute Description of Basic Duties: Responsible for the management of sponsored research accounting and audits. Assist in complaint resolutions; coordinate negotiating indirect cost rates. Responsible for proper allocation of allowable indirect costs. Principal duties and responsibilities: Knowledge and Skills Required : Closing Date: Open until filled posted 6/19/08 Tufts University Sponsored Programs Accounting (SPA) is responsible for the fiscal management of grants and contracts in accordance with government regulations, donor requirements, and University policy. SPA establishes new grants and analyzes/processes financial data within the PeopleSoft general ledger. SPA is also responsible for projecting cash needs and drawing funds from letter of credit agencies, issuing invoices to donors, and cash collection. The incumbent is responsible for the fiscal management of grants and contracts in accordance with government regulations, donor requirements, and University policy. The incumbent interacts with faculty, department assistants and administration; monitors cash flow; establishes new grants and monitors expenditure activity; analyzes and processes financial data within the PeopleSoft general ledger; projects cash needs, draws funds from letter of credit agencies, issues invoices to donors and facilitates cash collection; generates financial reports for a variety of reporting requirements to sponsors and for University analysis; establishes departmental deadlines, runs reports, prepares balance sheets and schedules, and relays information to General Accounting for financial statement preparation. This position requires working one day a week at the Veterinary School on the Grafton Campus Description of Basic Duties: For the Grant Accountant, a bachelor’s degree with 2-3 years of related experience. For the Senior Grant Accountant, a bachelor’s degree with 3-5 years of experience. Familiarity with Microsoft Office suite. Title and rate of pay will be determined based on the length and type of relevant experience. Knowledge and Skills Required :Bachelor´s degree in Accounting, Finance or Business preferred. Should possess strong analytical, technical, interpersonal and organizational skills. Ability to think and work independently and as part of a team. Proficiency in Excel and knowledge of PeopleSoft are desirable. Tufts University is an AA/EOE employer and actively seeks candidates from diverse backgrounds. Apply on line at www.tufts.edu or: For immediate consideration, please contact: posted 6/19/08 Keene State College Keene State College seeks a creative and energetic individual to oversee all aspects of the College’s sponsored program functions. This position will provide administrative leadership and oversight for all policies, procedures, practices and activities supporting the pursuit of funding to sponsor research, training, and student service projects; ensure the highest level of quality for the administration of funded projects; cultivate new sources of funding; and prepare or participate in the preparation of proposals. Reporting to the Provost and Vice President of Academic Affairs, the Director of Sponsored Projects and Research will work independently and in collaboration with faculty and staff. Description of Basic Duties: Knowledge and Skills Required :Master’s Degree (Doctorate preferred) and five years experience in grant management and administration, five years higher education experience (faculty or administration)--may be concurrent. The successful candidate will possess excellent writing and research skills, strong background in staff training and demonstrated ability working collaboratively with a variety of people and departments in academic settings. Additionally, the College has identified desirable qualifications that support our commitment to creating and maintaining a diverse campus community including the ability to speak a second language or to bring a multicultural perspective to the campus. Applications: Interested candidates should submit a cover letter, resume and the names, addresses and phone numbers of three references to: Director, Sponsored Projects and Research, PAT#58 Search, Office of Human Resource Management, Keene State College, Keene, NH 03435-1604. Review of applications begins immediately and will continue until the position is filled. posted 6/19/08 Harvard University Description of Basic Duties:The Research Technical Analyst will provide technical support for the experiments and analysis being performed in a Harvard laboratory that conducts decision research. The individual will be responsible for maintenance of all lab equipment, development of web applications and general technology support and trouble-shooting. Must be able to effectively develop HTML and PHP/MySQL web applications for lab researchers. Must have skills for maintaining the lab's website and working with researchers to program applications to support the lab's research and experiments. Responsible for maintaining and updating all Windows XP lab machines; coordinating with the IT Department for maintenance and upgrades of network systems; and operating and supporting the A/V system (security cameras, video cameras, digital video recorders, digital media and display monitors). The Research Technical Analyst will also have the opportunity to learn how to use and support the A/V system as well as equipment for physiologic data acquisition and analysis systems. Knowledge and Skills Required :Basic requirements: Bachelors Degree along with a minimum of three years experience in PHP/MySQL development and CSS/XHTML and knowledge of two operating systems (Windows 2003 server and Linux). Additional requirements: Excellent interpersonal, communication and organizational skills. Preference for candidates with an interest in decision research and in working in an academic, fast-paced environment. Candidates who may aspire to obtaining a PhD in a decision-research related field (e.g., psychology, operation science, economics) with a desire to gain additional experience in a research setting; or an IT Professional oriented toward supporting behavioral research. This is grant funded, term appointment for one year. Renewals for multiple years are possible. Full Harvard staff benefits provided. Address for submitting applications: http://jobs.harvard.edu/jobs/summ_req?in_post_id=38135 posted 6/9/08 Massachusetts Eye and Ear Infirmary Description of Basic Duties:The Massachusetts Eye and Ear Infirmary is a specialty hospital providingoutstanding patient care for disorders of the eye, ear, nose, throat, head and neck. MEEI is also an international leader in Ophthalmology and Otolaryngology research and a teaching partner of Harvard Medical School. Founded 180 years ago in Boston, today the Infirmary is a global resource for patients and clinicians alike. The Manager, reporting to the Vice President, is responsible in all post-award, as well as other aspects of the Research Administration function including sponsored research accounting, monitoring policies governing grant and contract supported research, and insuring compliance with federal regulations. This individual will supervise two grant accountants, a financial analyst and one accounting clerk. Knowledge and Skills Required : Please submit resume to: Michael Collins Vice President Research Administration Michael_collins@meei.harvard.edu Massachusetts Eye and Ear Infirmary 325 Cambridge Street Boston, MA 02114 617-573-6923 (fax) posted 6/9/08 Beth Israel Deaconess Medical Center Accountable for the planning, development, implementation and measurement of research administrative activities within defined areas of responsibilities including fiscal management, people and resource allocation and compliance. Collaborates with Chiefs, Principal Investigators and administrators of functional departments to ensure efficient communication and follow-through and coordination of short and long range planning. Advises all levels of staff with respect to policies and procedures and acts as a facilitator between the Sponsored Program Office, Compliance Office and any other ancillary department. Description of Basic Duties:1. Responsible for developing and implementing pre and post-award training programs for staff and PIs supporting Sponsored Program, Compliance and Medical Center goals and policies. Working with colleagues across cluster groups or defined areas of accountability, develops standards of performance for grant management. Develops and implements appropriate training, orientation and measurement tools for these standards of team and individual performance. Knowledge and Skills Required :1. Must have organization, communication and analytical skills normally acquired through a Bachelor’s Degree. Responsibilities include regularly making decisions and taking independent action along with strategy development. Please visit www.bidmccareers.com and enter requisition #08-1580 Sophie Sweeney Human Resources Department E-mail: ssweene3@bidmc.harvard.edu posted 6/5/08 Loyola Marymount University Description of Basic Duties:Loyola Marymount University’s Controller’s Office has an immediate opening for a Senior Accountant/Grants. Reporting to the Manager of Grant Accounting, this position assists faculty with all phases of post award grant and contract administration. Loyola Marymount University shares in a rich intellectual heritage fostered by the Jesuit and Marymount educational traditions and founded on social justice and ethical values. Governed by an independent Board of Trustees, LMU cherishes its Catholic identity while at the same time welcoming people from diverse social, religious, and cultural backgrounds. LMU is in Los Angeles, yet near the Pacific Ocean, offering a dynamic cultural environment. Knowledge and Skills Required : We seek candidates who typically possess a Bachelor’s Degree in accounting. We also seek candidates with at least 5 years progressively responsible experience in a business environment or a combination of education and experience which provide the required knowledge, skills and abilities. Excellent communication skills both written and oral are essential. Well developed organizational skills. Demonstrated computer competency and preferably experience working with Oracle accounting systems. Preferred Designations: For additional details regarding this position, please visit our website. We offer a comprehensive benefits package. Interested candidates must apply online at http://jobs.lmu.edu (Reference #08-353). Equal Opportunity Employer posted 5/19/08 UMass Boston Description of Basic Duties:The Business Manger for the College of Liberal Arts is responsible for monitoring and reporting on revenue and expenditures for up to seven departments within the college. S/he will: manage and oversee purchasing and accounting activities for each department; report on funding and expenditures; prepare all necessary paperwork for procurement; advise faculty and staff on post award grant management and prepare all reports, communications and paperwork necessary to support research efforts; prepare various financial documents to assist the departments with event planning; be responsible for the property inventory record keeping for each department; report on development funding spending annually; coordinate the analysis and distribution of monthly PeopleSoft financial reports for each department; manage and prepare purchase orders and disbursement vouchers for each department; and other duties as assigned. Knowledge and Skills Required : Bachelor’s degree required as well as two years experience in business, finance or similar area. Experience in a higher education or similar environment and grants administration preferred. High proficiency with database applications and MS office suite required; experience with PeopleSoft preferred. Must be an effective problem solver with the ability to prioritize and have attention to detail. Must be able to act with discretion and maintain confidentiality, have good interpersonal skills and the ability to work independently. Additional expertise in grant or property management, procurement, or automated accounting systems preferred. Must be able to manage multiple tasks and meet deadlines and have demonstrated oral and written communication skills. Annual Salary: $42,215 to $58,042 Hiring Range: $46,172 to $54,085 Normal Hiring Range: $46,172 to $50,149 Professional Staff. Grade level 30. State Funded. Benefited. Reference Job Number: 290f. Send résumé, cover letter and three references (name, address and phone number) to the Office of Human Resources, Quinn Admin. Bldg., 3rd Floor. Application review to begin immediately. Among the procedures which may be used to select personnel to fill vacant positions are review of work experience, reference checks, and interviews. All qualified applicants will receive consideration without regard to age, race, color, creed, national origin, sex, sexual orientation, disability or status as a Vietnam era or disabled veteran. All appointments and promotions will be effective on a Sunday. posted 5/14/08 UMass Boston Description of Basic Duties:The Office for Research and Sponsored Programs at UMass Boston is seeking an experienced Research Compliance Manager to be an integral part of the growing research enterprise at UMass Boston, a research-intensive institution nationally recognized as a model of excellence for urban universities. The Research Compliance Manager (RCM) is responsible for the oversight and management of research compliance issues within the University to ensure University research employees are complying with federal regulations, state laws and internal policies and procedures. Acting as the principal point of contact for the research community the RCM provides information regarding regulatory compliance issues related to: welfare of subjects and the environment (e.g., human subjects, animal care and use, biological and radiation safety); scientific integrity (e.g., responsible conduct of research, conflict of interest); cost policy (e.g., time and effort reporting, cost sharing, cost principles) and other compliance requirements (e.g., import/export control). The RCM is responsible for developing a culture of regulatory compliance through training, education, strategic risk assessments, audits and other monitoring processes. The RCM is responsible for oversight of the Institutional Review Board (IRB) and the Institutional Animal Care and Use Committee (IACUC) and supervises the IRB/IACUC Administrator. The RCM is responsible for developing an effective compliance training module for new employees as well as ongoing training modules for the research community Knowledge and Skills Required : Bachelor’s degree in a field relevant to research compliance and five years progressively responsible experience with regulatory compliance issues related to research, or a Master’s degree or J.D. and three years progressively responsible experience with regulatory compliance issues related to research. Expertise in research ethics and the responsible conduct of research. Extensive knowledge of federal state and local regulations concerning relevant research compliance areas. The ability to translate regulations into operational policies and procedures is essential. Knowledge of the broader research environment, including emerging regulatory trends, best practices at other institutions regarding human research protection programs, conflict of interest, responsible conduct of research, and other issues is highly desirable. Ability to work with diverse constituencies within an academic community Must possess excellent communication skills to be able to clearly present complex information to a variety of audiences and communicate effectively with a diverse constituency. Please submit resume, cover letter and three references to jobs@umb.edu (search 280f) or mail to: Human Resources posted 5/9/08 Tufts University The Office of the Dean of Arts and Sciences seeks an individual with excellent organizational and time management skills as well as a commitment to exemplary customer service to fill its highly visible position of Executive Assistant to the Dean of Arts and Sciences. The Office of the Dean of Arts and Sciences has overall responsibility for all activities in the School of Arts and Sciences and many within Arts, Sciences and Engineering and relationships with the rest of the University and many outside groups. The Executive Assistant to the Dean of Arts and Sciences is responsible for executive level administrative support for the Dean of the School of Arts and Sciences. Description of Basic Duties:Communications Initiatives: Draft and edit correspondence to internal and external audiences; content development for the A&S website and the electronic newsletter; conduct research and draft responses to written and verbal inquiries; create and edit ad hoc reports; coordinate correspondence and planning activities for various faculty development initiatives; draft and disseminate school-wide memos; liaison to other offices on campus. · Projects and Strategic Initiatives: Plan and execute A&S-wide meetings and events; participate in A&S Steering Committee; provide support in setting and implementing strategic directions for the School; coordinate with the Board of Overseers Office to manage the Board of Overseers program on behalf of the Dean. Activities include preparing for meetings, conducting membership activities, communicating with board members, and generating meeting minutes; plan and administer activities for faculty development initiatives; conduct planning and follow-up activities for faculty governance meetings; conduct research and formulate reports for ad hoc research projects. · Management Knowledge and Skills Required : Bachelor's degree · Minimum of three years of related experience · Microsoft Office including Word, Excel and PowerPoint, experience working with email program and internet research · Excellent organizational skills; the ability to communicate effectively both verbally and written; strong customer service skills; the ability to work independently and as a member of a team working to advancing the programmatic goals of the Dean of the School; flexibility in a busy working environment; and demonstrated experience with confidentiality are all required. Tufts University is an AA/EOE employer and actively seeks candidatesfrom diverse backgrounds. To Apply on-line: Go to: http://hr.tufts.edu/ Click on: Work at Tufts => Employment Opportunities => All Jobs key in Req. # 28932 For immediate consideration, please contact: Harry Alexanian Harry.Alexanian@Tufts.edu 617-627-5322 posted 5/8/08 Harvard School of Public Health The Harvard School of Public Health (HSPH) is a vibrant, service-oriented, highly collegial community with the well-deserved reputation of being a great place to work. The overarching mission of the School is to advance the public’s health through learning, discovery, and communications. Description of Basic Duties:We are currently seeking a Sponsored Programs Administrator for our Office of Financial Services (OFS). The selected candidate will work with one or more Assistant Directors and interact as necessary both within the school's central administration and other related HSPH and University offices and sponsors to complete an array of pre-award, and other awards management tasks including review of routine proposals and awards for compliance with Harvard and sponsor requirements as well as authorizing new accounts and changes to existing accounts. Interact with faculty, department and other administrators, and sponsors as needed to complete proposal, award and related tasks. Independently prepare routine sub-agreements for internal review and approval, and submission to collaborating organizations; process prior approval requests; interpret basic internal and external sponsor regulations and requirements; review financial data and run reports for direct supervisor or other OFS managers or directors; identify and resolve routine problems arising during all phases of the sponsored project life cycle; maintain information in the GMAS grants management system and in office records under the coordination of the Manager of Quality Assurance; complete assigned tasks as directed by supervisor or other members of management. Additional responsibilities include managing follow-up procedures to ensure timely completion of all key transactions, and maintaining related files. Knowledge and Skills Required : College degree with at least three years of direct experience, or a combination of education and substantial direct experience totaling seven years. Highly skilled in using a variety office equipment and applications software, particularly database applications, Microsoft Word, Adobe, MS Excel, and the Internet, as well as ability to learn new software applications and database applications essential. Additional Qualifications: Exceptional service orientation with genuine desire to provide high level assistance and energetic responsiveness. Ability to independently review complex and sophisticated materials and information. Ability to work effectively under competing demands from various sources, and exercise diplomacy and discretion in all interactions. Excellent written, organizational, interpersonal and communication skills required. Must demonstrate solid judgment across all areas of responsibility. Ability to meet deadlines is critical. Must be willing to engage in continuous learning in the field of research administration. Harvard offers amazing benefits such as: 3 - 4 weeks paid vacation, paid holiday break, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days per year. We also offer a great variety of medical plans, an excellent dental plan, a University funded retirement plan, fitness reimbursement and a competitive tuition assistance program ($40 per class at the Harvard Extension School and more). Be a part of the oldest institution of higher learning in the country!! Apply on-line at www.jobs.harvard.edu using Requisition# 33298. posted 4/30/08 Drexel University A private, coeducational, graduate and national research university in Philadelphia with enrollment of 21,000 undergraduate and graduate students in 12 colleges and schools and a history of innovation in curriculum and programs, Drexel University seeks a Director to provide overall leadership and day-to-day operational management for pre and post award administration in the Office of Research Compliance and Administration (ORCA). Dedicated to enhancing University research, the ORCA is responsible for administering over $100M annually in external funding. Drexel’s sponsored programs reflect great diversity and entrepreneurial spirit, as well as commitment to the use of technology. Additional information about Drexel University and its colleges and schools may be found at www.drexel.edu. Description of Basic Duties:The Director of Sponsored Program Administration performs high-level tasks critical to the efficiency and effectiveness of ORCA daily activities: coordinates operations; provides direction, leadership and oversight to the activities of 12 program administrators and support staff; oversees website development and content; manages special projects; develops and coordinates training; and contributes to process improvement. Knowledge and Skills Required : An undergraduate degree in business, law or a relevant field is required with 10 years of progressive experience in research administration or a related field. Direct supervisory experience is also required. A CRA, MBA, CPA or graduate degree with extensive experience in a related field is highly desirable. Strong background in contract negotiation, organizational management and an excellent understanding of federal regulations and agency guidelines is a must. Candidates must possess good interpersonal skills, effective written and verbal communication skills and excellent decision-making and organizational skills. Drexel University offers an attractive benefits package including tuition remission, a generous retirement package with matching funds (up to 11%) and an opportunity to join a talented team of professionals directly helping the University achieve its record growth and quality reputation. To apply for this position, please apply online at: www.drexeljobs.com/applicants/Central?quickFind=71587 or visit www.drexeljobs.com and search for Director of Sponsored Program Administration - Requisition #2395 Drexel is an Equal Opportunity/Affirmative Action Employer and encourages applications from women, members of minority groups, disabled individuals, and veterans. For more information about The Office of Research Compliance and Administration, please visit http://www.research.drexel.edu/administration/ posted 4/28/08 Suffolk University Description of Basic Duties:Reporting to the Controller this position is responsible for assisting with pre award grant applications as it relates to the budget. Also performs grant related post-award functions including, but not limited to budget and expense analysis, periodic invoicing, financial reporting, labor distribution changes and communications with Project Directors, reconciliations, re-budgeting and grant closeout functions. Also handles time and effort reporting system, ensuring its’ completion and compliance with applicable regulations. Also performs other duties as assigned including accounting for endowed scholarship funds, posting investment income, calculating budgets and monitoring activity. Knowledge and Skills Required : Requires a Bachelor’s degree in accounting. Minimum of 3 years of demonstrated financial management experience, including budget development, grant and contract management. Knowledge of federal regulations, policies, procedures, circulars, law applicable to grant activity, as well as familiarity with federal and non-profit regulations, including OMB Circulars and Federal Acquisition Regulations, experience with Time and Effort reporting, strong interpersonal, analytical and organizational skills are also required. An MBA degree is preferred. Closing Date: Open until filled. Address for submitting applications: Candidate must apply online at http://jobs.suffolk.edu Contact information for applicants having questions: Lisa Vigliotta, Associate Director of Human Resources, 617-573-8415 posted 4/24/08 Massachusetts Eye & Ear Infirmary Description of Basic Duties:Under the general supervision of the Manager of Research Finance performs a wide variety of post-award functions for both private and government sponsored programs. Consults with and provides assistance to research administrators/principal investigators with regards to grant financial oversight to ensure compliance with guidelines of both federal and non-federal sponsors. Knowledge and Skills Required : BS/BA in Accounting, Finance or Business Administration with three years experience in a related field preferably within an NIH environment. Good computer skills including knowledge of General Ledger systems, Microsoft office suites especially Excel and Word as well as being familiar with the use of databases. The Research Grant Accountant must possess strong oral and written communication skills Jude O'Brien posted 3/28/08 Massachusetts Institute of Technology Description of Basic Duties:The Francis Bitter Magnet Laboratory is seeking an Administrative Officer to be responsible for the day-to-day pre and post award grants management, personnel and general operational management of the Laboratory. The Laboratory is the locus for magnetic resonance activities with a tradition of engineering excellence and biological discovery; it has approximately $6.5 million annual sponsored research support from the National Institutes of Health, National Science Foundation, and other federal and industrial sources. This position Knowledge and Skills Required : Apply on-line, referencing job # mit- 00005176, at http://hrweb.mit.edu/staffing/apply.html posted 3/24/08 UMass Boston Description of Basic Duties:The College of Nursing and Health Sciences at UMass Boston is seeking a part time Grant Manager to be an integral part of the growing research enterprise at the university, a research-intensive institution nationally recognized as a model of excellence for urban universities. The Grant Manager is responsible for: Knowledge and Skills Required : Send resume, cover letter, and three references to jobs@umb.edu (search 240e) or mail to Human Resources, Search 240e, 100 Morrissey Blvd., Boston, MA, 02125. posted 3/18/08 Beth Israel Deaconess Medical Center Research & Academic Affairs (R&AA) is the Medical Center’s administrative body that supports its Research and Graduate Medical Education programs. The Research enterprise is a $200 Million operation, comprised of approximately 300 Principal Investigators and 1,600 research support staff. The R&AA annual budget is $14M and is comprised of approximately 215 full time employees. Description of Basic Duties: Knowledge and Skills Required :
posted 3/12/08 <
Financial Services
Manager of Research Accounting
Instructions: Please apply at http://www.wpi.edu/Admin/HR/Jobs/index.html by clicking on “Full and Part-time Employment.” Then click on “Administrative Exempt Positions.”
Questions: E-mail human-resources@wpi.edu
Sponsored Programs Accounting (SPA)
Senior/Grant Accountant
Harry Alexanian, HR Recruiting Sourcer
Harry.Alexanian@Tufts.edu
617-627-5322
Academic Affairs Division
Director of Sponsored Projects and Research
John F. Kennedy School of Government, Bio-Behavioral Laboratory for Decision Research
Research Technical Analyst
Research Administration
Research Administration Manager
Research & Academic Affairs
Research Administrative Director
2. Accountable for the hiring, training, supervising, and mentoring of Research Administrator and Financial Analyst staff. Communicates appropriate information on staffing to other Medical Center leadership. Supervises direct reports and assesses and evaluates performance. May counsel others such as PIs in the evaluation of other research related staff.
3. Interprets and ensures compliance with all federal, Medical School and Medical Center related regulatory issues. Maintains communication with Sponsored Program Office and Compliance Office to stay abreast of current issue and requirements. May collaborate with other Research Administrative Directors in support of broader organizational issues. Through Research Administrator staff, develops and maintains a tracking system for annual training required by the organization.
4. Supports the professional development of staff in order to increase retention and to stay current in fields of expertise and maintain knowledge of best practices within the research community. Communicates future goals and develops approaches for managing change through and with staff. Also participates in seminars and programs and maintains membership in appropriate professional organizations to achieve the same.
5. Accountable for the management and resolution of all employee/faculty issues related to salary management, employee conflict resolution, performance management and compliance. Develops strong relationships with physician and administrative leaders. Serves as a mentor and works directly with Research Administrators on complex issues that are precedent setting. Communicates necessary information and outcomes to functional departments and appropriate Chiefs.
6. With Chiefs/PIs, the Sponsored Program Office and/or other administrative leadership, participates in both short and long-term strategy development related to research initiatives. This includes but may not be limited to: space and equipment allocation, junior faculty development, multiple investigator funding, recruitment of new faculty, and centers of excellence.
7. Partners with Chiefs and PIs as appropriate to develop and monitor profit and loss statements for grant accounts individuals, areas of service or departments/divisions. Through Financial Analysts and Research Administrators, ensures proper monitoring of data, provides Chiefs and PIs with user friendly and regular information. Works with research leaders to set goals and strategize on the most cost effective means of maximizing resources.
8. Represents areas of accountability, Chiefs/PIs and Medical Center internally and externally. Acts as a liaison and resource to external agencies as appropriate and represents research community on committees as necessary.
9. Reviews grant submissions and respective budgets prepared by PIs and Research Administrators prior to application deadlines. As the primary reviewer, ensures completeness and accuracy of information before final review by the Sponsored Program Office. Ensures progress reports and renewals are prepared and submitted. Works with other administrative leadership to keep them abreast of activity.
10. Responsible for developing and fostering strong working relationships with ancillary services within the Medical Center (i.e. A/P, HR, Purchasing) ensuring proper support to the research community and education on department specific guidelines and procedures.
2. Requires strong knowledge of grants management, budget preparation and financial management principles usually acquired with 4-5 years more progressive work experience.
3. Must demonstrate ability to manage professional and administrative staff, set goals, act as a mentor and coach while providing both direction and recognition.
4. A high degree of flexibility and adaptability is necessary in order to manage and lead change in an environment with changing regulations and needs to research community
5. Must be able to demonstrate the ability to create a vision and identity for team, lead collaboration with other team, mobilize resources necessary to complete projects and achieve goals and implement tools and resources to measure program effectiveness.
6. Must possess strong presentation skills both oral and writing.
Controller’s Office
Senior Accountant/Grants
College of Liberal Arts Dean's Office
Business Manager
The Office for Research and Sponsored Programs
Research Compliance Manager
Search #280f
100 Morrissey Blvd.
Boston, MA 02125
The Office of the Dean of Arts and Sciences
Executive Assistant to the Dean of Arts and Sciences
Activities: Manage one staff member. This entails: conduct performance planning and development and maintain ongoing communication to ensure success of the employee; facilitate the hiring process for other staff members in the Dean´s Office.
The Executive Assistant to the Dean of Arts and Sciences will also assist and collaborate with other staff members on various tasks and initiatives to fulfill the mission of the School and provide support for day-to-day running of a busy office.
Preferred Qualifications: A Master´s degree and/or more than three years of related experience are preferred. Prior staff or student supervisory experience is a plus. Prior experience in higher education is valued. Special Work Schedule Requirements: Planning and facilitating some evening events.
Office of Financial Services
Sponsored Programs Administrator
Office of Research Compliance and Administration (ORCA)
Director of Sponsored Program Administration
Assistant Treasurer’s Office
Accountant-Grants/Restricted Funds
Research Administration
Grant Accountant
Administers the establishment of grant and contract awards into the accounting system. Facilitates and prepares internal billings for timely and accurate charging of research accounts. Works closely with Research Administrators and Principal Investigators, providing guidance on rules and regulators of sponsored programs to ensure compliance. Manages grant close out process and assists with the preparation and calculation of budgets for both federal and non-federal sponsored programs.
Manager, Research Finance
Massachusetts Eye & Ear Infirmary
99 West Cedar Street, 2nd floor
Boston, Mass 02114
Phone: 617-573-3827
Fax: 617-573-4108
Jude_O'Brien@meei.harvard.edu
The Francis Bitter Magnet Laboratory
Administrative Officer
The College of Nursing and Health Sciences
Part Time Grant Manager
Research & Academic Affairs
Administrator, Business Operations
The R&AA Business Operations Administrator, reports to and works closely with the Administrative Director, R&AA to: 1) Assist in the management of the day-to-day R&AA operations, budget, and relationships with Medical Center ancillary support services (Human Resources, Information Systems, Purchasing, Accounts Payable, Receivable, Environmental Health & Safety etc.) for both the needs of R&AA and the Research Community; 2) Serve as R&AA’s representative to various committees; 3) Manage the administrative oversight, business and personnel needs of the R&AA Core Facilities; 4) Manage the annual capital budgeting process and administration of awarded capital; 5) Performs ad hoc financial or other operational analyses at the request of the Director or Vice President. The Business Operations Administrator also oversees and operates the Glass Wash Core Facility including management of the associated staff.
Address for submitting applications - www.bidmccareers.com Requisition #08-0579 or https://v2.projectix.com/bidmc/jobboard/SearchJobs.aspx?__VT=ExtCan&__SVRTRID=AC9C8C62-4A7F-41F5-AFD7-D500E7D8DAB4
Sophie Sweeney
Human Resources Department
Beth Israel Deaconess Medical Center
330 Brookline Avenue
Boston, MA 02215
Phone: (617) 667-4518
Fax: (617) 632-9494
E-mail: ssweene3@bidmc.harvard.edu