NCURA Region I

Job Listings


Massachusetts Institute of Technology
Office of Sponsored Programs
Grant & Contract Administrator

 

Description of Basic Duties: The Office of Sponsored Programs (OSP) at MIT seeks a GRANT/CONTRACT ADMINISTRATOR to perform high dollar and complex subaward administration for contracts, grants and cooperative agreements involving research and development.

The successful candidate will ensure compliance in issuing and administrating the subaward with MIT policies and procedures, the applicable governmental regulations, and terms and conditions of the prime award. The grant/contract administrator is responsible for the business relationship that exists between MIT and the subawardee related to subaward administration functions.

Specific duties include interpreting, implementing and negotiating subaward terms and conditions, specifically FAR and DFAR; analyzing cost proposals; evaluating financial report information; executing subawards and modifications; monitoring invoice review and close-out process.  Will assist in reviewing the FAR and OMB Circular regulations and changes to ensure Institute subawards’ policy manual is in compliance and current.  Will assist in providing guidance and training in the areas of negotiation techniques, interpretation and application of the prime award flow-downs and all other areas of subaward administration.

 

Knowledge and Skills Required :A Bachelor’s degree, preferably in business, accounting, or finance or equivalent combination of education and experience.  At least three years experience in one or more aspects of sponsored program administration in a university environment is preferred. As well as experience with File Maker Pro, Excel and SAP.  Must work well in a team environment.

Contact information: For questions related to this position please contact Kristen Shikes at kshikes@mit.edu

 

 

posted 8/27/08


BWH
Research Administration

Director

Description of Basic Duties:

Overview:
Responsible for the overall daily operations of the Partners Healthcare Grants and Contracts office that provides services to the research community at Brigham and Women’s Hospital.

Responsibilities:
Develop, lead, mentor and manage a staff of approximately 20-25 professional grants administers, from entry level through officers, and including subcontract specialists, administrative staff, data entry and other personnel supporting research grants and contracts requirements for the Partners/BWH research program. 

Screen, interview, negotiate, hire and oversee the on boarding process for new staff. 

Review all grant and contract proposals for administrators who have not been delegated signature authority.  Provide feedback regarding ways to improve application, comply with proposal and adhere to sponsor guidelines and federal regulations.  Upon re-reviewing, sign when complete.

Execute all electronic submissions of proposals, Just In Time submissions, and No Cost Extensions for administrators who do not have delegated signature authority.

Assist the Contract/Subcontract Specialist with review and negotiation of in-coming contracts and subcontracts. 

Respond to questions and provide technical guidance to staff, department administrators, Principle Investigators and others in hospital research community regarding interpretation of federal, foundation and institutional research administration policies. 

Monitor departmental workflow and staff workloads in an effort to ensure timely processing of all grant actions and equitable distribution of workloads.

Work with staff and leadership to develop and standardize research management policies and procedures for BWH and across the Partners system.

Prepare and deliver trainings at hospital meeting (e.g. BRISC), department staff meetings and other forums as needed on research administration issues and policy changes.

Prepare agenda for and facilitate weekly G&C staff meetings.

Maintain and update all BWH institutional profiles, certifications, assurances and representations as needed.

Hire and supervise temps to undertake special projects. 

Support and work on special initiatives (e.g. InfoEd) with other Partners/BWH departments who are also involved in providing services to the BWH research community.

Develop and maintain positive relations with hospital departmental administrators for training and mentoring new staff on policies, procedures, and problem solving.

Work directly with specific senior investigators who are developing unusually complex grant or contract applications, or are encountering unusually complex issues in current interactions with sponsors or with inter-institutional collaborative efforts.

Advise the Partners Research Management leadership and BWH Sr. VP of Research on issues as needed, involving strategies for support services, compliance challenges, conflict-of-interest management, investigation of specific incidents of concern, solving unusual grant problems, etc.  

Maintain a strong working relationship with the research finance staff serving BWH to ensure proper accounting and financial stewardship of grant accounts, and to ensure clear roles and responsibilities between research finance and grants & contracts staff.

Participate in the National Council for University Research Administrators (NCURA), Society of Research Administrators (SRA) and the Council on Government Regulations (COGR) meetings.  Attend Federal Demonstration Partnership meetings, participating when BWH becomes a member.  

Participate in the annual operating budget process.  Monitor monthly expense variances. 

Responsible for space assignments within the department.

Cover departments when short staffed.

Knowledge and Skills Required :

Bachelor's Degree required, Masters degree preferred. 

8 - 10 years Research Administration experience in a university or academic medical center environment with a broad understanding of the institutional and sponsor policies related to research administration.

Experience in managing a large office in a University or Academic Medical Center.

Must possess functional working knowledge of pertinent federal and non-profit sponsor regulations including OMB Circulars, the NIH and PHS Grants Policy Statements, Federal Acquisition Regulation, patent and copyright law, and cost-accounting standards.

Functional working knowledge in the areas of fiscal management, human/animal subject compliance, export control, intellectual property, conflict of interest procurement, property management, environmental health and safety, and human resources (for academic and staff positions).



CONTACT:
Please contact Heather McBrinn, Recruiter, via e-mail: hmcbrinn@partners.org.

Re-posted 8/8/08


Partners Healthcare Systems, Inc.
MGH

Contract/Subcontract Coordinator

The Contract/Subcontract Coordinator(s) will support the Contract/Subcontract Administrator(s) (CSA), Contract/Subcontractor Specialist(s) (CCS) and the Sr. Contract/Subcontract Specialist(s) (Sr. CSS).   This is an administrative support position that will encompass a variety of support responsibilities that will change as this Team is reorganized.   Assigned volume/complexity commensurate with experience.  Position is not eligible for delegated institutional signing authority.  

Description of Basic Duties:Monitor the subaward electronic mailbox over the course of the workday, checking frequently to ensure timely response to all incoming messages and queries.

Flag the messages in the subaward electronic mailbox with the assigned color coded flags for the appropriate sub team staff, as a notification that they need to follow up on an action.   

Scan all new in-coming agreements and amendments and then upload to the corresponding record in InfoEd.

Initiate new file set up for all new in-coming and out-going agreements.

Locate files that are needed by others on the Contract/Subcontract team.

Draft transmittal letters for use with out-going agreements and amendments, set up for signature of CCA, CSS or Sr. CSS as applicable.

Copying, scanning, FedEx shipment set up, as delegated.

When logging in a new in-coming agreement or amendment, pull related files and attach new action to file and place on appropriately labeled shelf for addition to workload queue.

Assists CCA, CSS and Sr. CSS on complex transactions as delegated by Sr. CSS - Team Lead.

Establishes and maintains electronic InfoEd record and paper records pertaining to contracts and subcontracts in compliance with institutional and sponsor policies.

Establishes and maintains electronic library of contracts and subcontracts in an effort to cross reference the terms and conditions and thus streamline the process.

Upon receipt of a “Request to Issue a Subcontract” form from a PI, pull all related proposal documentation and files, review to ensure that the subcontractor scope of work and budget are awarded as proposed, add to workflow queue.

Enter Agreement information as defined by Sr. Contract/Subcontract Specialist, in team specific database that will assist in tracking of due date to issue subcontract out year amendments. 

Assist the Subcontract Invoice Coordinators, as needed, with questions on invoices coming in from subcontractors.

Assist with contract and subcontract reporting and closeout procedures as delegated by Sr. Contract/Subcontract Specialist. 

Run reports and queries in data bases as requested by Sr. Contract/Subcontract Specialist.

Serves as a liaison between other Research Management Teams and external clients as applicable.

Contributes to the development and implementation of any subcontract team process improvements as applicable.

Mentors any temporary staff as applicable.

Assumes additional responsibilities as assigned.

Knowledge and Skills Required :

Bachelor’s Degree in a related field desired or can be student intern assignment.

This is an entry level position.  Attention to detail a must.

Must possess ability to thrive in a busy, high-volume, and deadline driven work team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests.

Requires independent judgment and strong organization and communication skills and customer service focus.



CONTACT:
Please contact Heather McBrinn, Recruiter, via e-mail: hmcbrinn@partners.org.

posted 8/8/08


Partners Healthcare Systems, Inc.
MGH

Pre-Award Grants Administrator II

With minimal guidance, conduct the initial review of research proposals, Just in Time submissions and non-competing renewals to ensure compliance with institutional and research sponsor policies.  Establish accurate and complete electronic and paper records for all pre-award transactions processed.  Volume and complexity commensurate w/experience.  Position may become eligible for delegated signing authority at the discretion of management.  Said delegation is dependent upon individual ability to complete thorough reviews with no errors or oversights for four (4) consecutive months or major deadlines.  Signing authority can be revoked at any time.

Description of Basic Duties:With minimal guidance from senior staff, field telephone, fax and email inquiries, and communicate institutional policy, procedure and documentation requirements. 

Assist customers in locating funding source materials, sponsor guidelines and search tools within the office and on the internet.

Work with Team Lead on complex transactions, including submissions in response to RFP’s and BAA’s.

Receives and pre-reviews research proposals for completeness.  Pulls related files and sponsor guideline, and prepares research proposal and review comments for review by Sr. Grant Administrator or Team Leader (senior staff), until delegated signing authority is granted for proposal submissions.

After review by senior staff, provide feedback to PI and department administrator in predefined format (required changes / suggestions).   Prior review of feedback is required until notified in writing by Team Leader.

After feedback has been provided, review revised submission for accuracy of changes made, obtain/verify necessary approvals.  Double check to make sure all sponsor submission requirements have been met and organize complete application packet (with all required internal forms being completed and signed) for final review and submission by Team Leader or Sr. GA as delegated during heavy deadlines.   When granted institutional signing authority for proposals, application no longer routes to senior staff and when packet is complete, can be signed and submitted.

Establish and maintain electronic InfoEd record and paper records in compliance with institutional and sponsor policies for all proposals submitted.   When data is entered into Info Ed, pass file on to Team Lead for QC review until notified in writing that QC review is no longer needed and work is determined to be sound and accurate.

Coordinate receipt of Just in Time information requested by sponsor, review for completeness and accuracy.  Work with Team Leader to make sure all is in order for Team Leader to sign and submit to sponsor until delegated signing authority is granted for Just in Time submissions.

Update InfoEd record for all Just in Time submissions and make corrections as identified through QC review done by Team Leader.   QC review by Team Leader will continue until notified in writing that QC review is no longer needed for JIT submissions.

Conduct preliminary review of all non-competing renewal submissions.   After draft submission and review comments have been reviewed and approved by Team Lead or Sr. Grants Administrator, provide feedback to PI and department administrator using predefined format as described above.  Prior review of feedback is required until notified in writing by Team Leader.

When non-competing renewal is complete, pass on to Team Lead or Sr. Grants Administrator as delegated for final review and submission.  Review will continue until notified in writing that delegated signing authority is granted for non-competing renewal submissions.

Update InfoEd record for all non-competing renewal submissions and make corrections as identified through QC review done by Team Leader.  QC review by Team Leader will continue until notified in writing that QC review is no longer needed for non-competing renewal submissions.

Use queries and reports to measure and manage workflow effectively and efficiently.

Assumes additional responsibilities as assigned.

Knowledge and Skills Required :

Bachelor’s Degree in a related field, preferred

1-5 Year(s) of experience.

Must possess ability to thrive in a busy, high-volume, and deadline driven work team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests.

Requires independent and strong organization and communication skills and customer service focus.

Must be attentive to details and able to accurately prioritize workflow.



CONTACT:
Please contact Heather McBrinn, Recruiter, via e-mail: hmcbrinn@partners.org.

posted 8/8/08


UMass Boston
Office of the Vice Provost for Research
Research Business Manager

Description of Basic Duties:The Research Business Manager will manage the business activities of the Office of the Vice Provost for Research and will have responsibility for a full range of financial, personnel, and administrative matters. S/he will: advise the Vice Provost and Assistant Vice Provosts on all matters related to OVPR budgets and financial matters; lead in the formation, implementation, evaluation and revision of procedures related to financial management of the department; prepare annual departmental budget request; review the annual budget requests for the research institutes and centers; develop annual budgets for funds within all account types that support strategic research initiatives and then designs and executes the complex financial analyses necessary to manage these funds; monitor the financial position of all accounts monthly; monitor and report on all OVPR research related revenue; advise on all matters related to departmental personnel matters; manage all departmental human resources processes; determine departmental staffing needs; manage various personnel actions related to OVPR; manage and maintain database for inventory control and property disposition; manage various logistics arrangements; coordinate the design, development, implementation, and evaluation of best practice research business processes; serve as point of contact for all upgrades to the PeopleSoft enterprise grants module; remain abreast of trends and developments in the field of research business management; and carry out other responsibilities as assigned.

Knowledge and Skills Required : Accredited Master’s degree preferred in business administration, human resources, or a related field. Three to five years progressively responsible, substantial, and successful experience in financial and personnel management and administration of a complex business unit, preferably a research business unit in an academic or related environment. Extensive knowledge of and a proven track record of success and integrity in budget development, fund accounting, financial analysis, personnel management, and business administration of a complex multi-million dollar organization. Demonstrated ability in contracting, procurement, inventory control, business plan development, ROI analysis. Extensive knowledge and superior skills using and reporting from an enterprise-wide financial management and administration system. Superior skills in the use of electronic systems for data and project management. General knowledge of state and federal employment laws and regulations. Superior: collaboration, interpersonal, leadership, supervisory, organizational, analytical, and problem solving skills; written and oral communication skills and meticulous follow-up. Ability to: work with confidential materials and to organize, prioritize, and manage multiple tasks and projects at once and meet deadlines; and develop and maintain effective working relationships with people with diverse skills and interests. Must be team oriented, results driven, solution focused; able to motivate others; and skillful in the application of institutional core values to daily operations. Preference given to individuals with a personal record of success obtaining and administering grants, contracts, and cooperative agreements.

Please apply online with your resume, cover letter and list of three professional references: https://umb.interviewexchange.com/jobofferdetails.jsp?JOBID=10631

posted 8/08/08


Dana Farber Cancer Institute
Medical Oncology
Departmental Administrator

 

Description of Basic Duties: The Dana-Farber Cancer Institute (www.dfci.org) invites nominations and applications in its search for a Departmental Administrator, Medical Oncology.  Dana-Farber (DFCI) is a teaching affiliate of Harvard Medical School dedicated to providing expert, compassionate care to children and adults with cancer while advancing the understanding, diagnosis, treatment, cure, and prevention of cancer and related diseases. As a Comprehensive Cancer Center designated by the National Cancer Institute, the Institute also provides training for new generations of physicians and scientists, designs programs that promote public health, and disseminates innovative patient therapies and scientific discoveries.

The Department of Medical Oncology at DFCI is committed to improving the diagnosis and treatment of adult patients with cancer and to offering compassionate care, cutting-edge clinical and basic research, and outstanding training opportunities for basic and clinical investigators.  To meet this mission, the 185 faculty within the Department engage in a broad range of basic research, clinical research, patient care, and teaching.  Reporting directly to the Department Chair, the Departmental Administrator is the senior administrator responsible for the management and administration of the Department with functional and administrative oversight for all staff within the department.  The Administrator is a member of the Institute's senior leadership team and serves as the leader of the Departmental Core Administrative Team, charged with managing all financial, research grants management, strategy, business development, planning, personnel, and operational elements of the Department and assisting the clinical operations, which include over 125,000 outpatient visits per year and inpatient care to an average service of  more than 100 patients at any one time. 

Knowledge and Skills Required :Qualified candidates for this role will bring at least five years administrative experience in an academic environment; at least two years of that experience should include provision  of administrative, monitoring, and accounting support to a senior director in a scientific research setting or comparable medical or technology-oriented business environment.  Excellent verbal and written communication skills and demonstrated leadership strength are essential.  Candidates must have experience with information technology and be functional with spreadsheet and word processing applications.  A Bachelor's degree is required although a Masters degree is preferred.

For more information or to apply, please contact Patricia Hastie-lane, Executive Vice President at Opus Search Partners, Inc., by email at pat.hastie-lane@opuspartners.net.  

 

posted 8/6/08


Massachusetts Institute of Technology
Office of Sponsored Programs
Assistant Contract Administrator

 

Description of Basic Duties: The Office of Sponsored Programs (OSP) at MIT seeks candidates for the position of ASSISTANT CONTRACT ADMINISTRATOR. The successful candidate will assist OSP Contract Administrators and/or Senior Contract Administrators in the review of proposals, negotiation of contracts, monitoring of contract performance and termination of contracts for sponsored programs. He/she will receive, evaluate and submit proposals for sponsored programs; terminate and close out contracts, monitoring preparation of reports on property, patents, expenditures and the like; obtain instructions and disposition of overruns, etc.; advise and consult with appropriate Institute personnel on preparation of proposals, budgets, cost sharing, faculty effort and the like. The successful candidate will serve as a resource to the MIT research community and interface with other central administrative offices on administrative matters related to sponsored programs. He/she will perform such other duties as may be assigned including serving on Institute committees and working on special projects.  

Knowledge and Skills Required :A bachelor's degree in business administration and/or related field or the equivalent combination of formal education and experience. Two or more years of direct experience necessary. Experience in a university environment preferred. Must work well in a team environment.

MIT is strongly and actively committed to diversity within its community and particularly encourages applications from qualified women and ethnic minority candidates.

Contact information: For questions related to this position please contact Kristen Shikes at kshikes@mit.edu

To apply on line: http://sh.webhire.com/servlet/av/jd?ai=631&ji=2248170&sn=I

 

posted 7/23/08


Massachusetts Institute of Technology
Office of Sponsored Programs
Manager, Contracts and Grants

 

Description of Basic Duties: The Office of Sponsored Programs (OSP) at MIT seeks candidates for the position of MANAGER, CONTRACTS AND GRANTS, to supervise a team in the administration of pre- and post-award sponsored activities. Will provide 'cradle to grave' contract and grant administration support for selected major academic departments and laboratories; review and submit proposals and negotiate contracts/grants; coordinate and provide liaison with sponsor personnel using a working knowledge of standard federal regulations such as OMB circulars, FAR requirements, and major agency guidelines; carry primary responsibility for certain major federal agencies including the National Science Foundation (NSF); ensure grant and contract compliance with applicable statutes, rules, and policies; advise and consult with senior Institute officers, faculty, and staff on all matters relating to sponsored programs; be responsible for the administrative and functional supervision, training, and leadership of staff; represent the office at workshops and seminars concerning research administration topics; and provide training to Institute staff on OSP policies and procedures. Will receive general guidance from the director.

Knowledge and Skills Required :A bachelor's degree in business administration and/or related field or the equivalent combination of formal education and experience. Five or more years of direct experience necessary. Experience with the administration of NSF awards preferred. Must work well in a team environment.

MIT is strongly and actively committed to diversity within its community and particularly encourages applications from qualified women and ethnic minority candidates.

Contact information: For questions related to this position please contact Kristen Shikes at kshikes@mit.edu

To apply on line: http://sh.webhire.com/servlet/av/jd?ai=631&ji=2243744&sn=I

 

posted 7/23/08


Massachusetts General Hospital
OB/GYN
Grant Manager - Vincent Center for Reproductive Biology

Working closely with the Director and Associate Director of the Vincent Center for Reproductive Biology (VCRB), and Administrative Director for OB/GYN, is responsible for administrative and financial functions of the VCRB. Serves as liaison between the VCRB, department, VMH and MGH.  Serves as the grant manager for all Ob/Gyn Department grants and contracts.

Description of Basic Duties:

Assists the Director and Associate Director with their administrative management of the Division of Research of the Vincent OB/GYN Service and the VCRB.

Trains and supervises administrative support personnel as needed.
Attends job-related MGH, department, special committee, laboratory, and staff-related meetings to keep current on VCRB agendas, MGH policies and MGH guidelines.

Maintains accurate and up-to-date files of all VCRB personnel, including titles, positions, contact information, NIH formatted biographical sketches (kept current), NIH-formatted Other Support pages, NIH-formatted Resources page, and Harvard curriculum vita (kept current), where applicable.

Working with the VCRB laboratory managers, posts laboratory duties, helps maintain accurate records of all animal usage including purchasing information, funding sources, project codes, and protocol numbers, and resolves billing discrepancies.

Ensures that all personnel are in compliance with various certifications or training (i.e. HIPAA, MGH Human Subjects, animal orientation, radiation and biological safety courses).

Assists in generating new, as well as renewing and maintaining/overseeing, all IRB and animal care and use protocols as needed.

Maintains and improves upon the VCRB website (www.vcrb.org), including the creation of additional web pages and links, and be available for consultation by other divisions as needed.

Processes paperwork for all MGH and/or Harvard Medical School reappointments of existing staff members and the appointments of all new research personnel. This includes the preparation of visa applications for foreign research recruits, which requires interaction with the following offices: Police and Security, International, Credentialing and Registrar, and Human Resources.

Assists VCRB laboratory managers with equipment purchases, service contracts, and miscellaneous supply requisitions.
Reviews applicable monthly People Soft financial reports, analyzes and projects budgets, and produces and submits accurate monthly expense activity reports to appropriate OB/Gyn Principal Investigators, department Administrative Director, and/or MGH officials.

Oversees and assists VCRB Director/Associate Director with approval of financial transaction activities (payroll, travel requests, employee salary/data changes, journal entries, check requests, capital equipment, computers, etc.)

Monitors VCRB and other OB/Gyn grant/contract budgets and funds on a monthly basis to ensure that expenses are within budget limitations and takes a proactive role in immediately notifying responsible parties regarding any unusual grant activity, potential budget deficits or budget surpluses.

Prepares financial reports and statistics for a range of presentations and meetings as requested.
Prepares and submits quarterly effort reports to Research Finance and Research Affairs.
Works closely with VCRB and other OB/Gyn principal investigators and the MGH Research Management Office to submit necessary paperwork for new grant submissions, competitive and non-competitive grant renewals, subcontract agreements, grant closures, and animal usage information, as needed.

After review and discussion with the Director and Associate Director of the VCRB, is responsible for the preparation of an annual VCRB budget for submission to the Financial Director of the Vincent Memorial Hospital for approval by the Vincent Board of Trustees.

 

Knowledge and Skills Required :BA/BS Business/Finance with a minimum of 3 years of experience
Requires the ability to generate and manage complex budgets
Prior experience with NIH and DOD sponsored research grants management helpful.
Must be organized, detail-oriented, and have exceptional communication and interpersonal skills
Should be able to work independently in a fast-paced environment, which is constantly evolving
Skills/Abilities/Competencies:
PC competency required with a necessary proficiency in Microsoft Excel, and experience with Dreamweaver helpful
Exceptional communication and customer service skills are necessary
It is essential that the individual maintain a professional demeanor, and execute the directives of the Director and/or Associate Director of the VCRB

Requires an individual who can handle multiple tasks and projects at once
Requires exceptional problem solving skills
Position requires the responsible handling of confidential material and information

Salary Range: Depends on experience
Closing Date: As soon as possible
 Address for submitting applications: Please apply online at www.mghcareers.org and search using Job ID 2179127 or email your cover letter and resume to daversa@partners.org

Contact information for applicants having questions: daversa@partners.org
 Name, e-mail, and phone number of individual submitting the posting: Caitlin Mitchell, cmitchell9@partners.org, 617-726-7515

 

posted 7/21/08


Beth Israel Deaconess Medical Center
Office of Sponsored Programs
OSP Administrator – Pre Award

Description of Basic Duties:

Reporting to the Director, Office of Sponsored Programs, responsible for supporting the Office of Sponsored Programs central research administrative activities. 

Responsible for grant proposal review for assigned Research Teams to ensure that OSP Director and Institution Officials have all necessary input for submission approval.  Retrieves information pertaining to grant proposals from Departments/Research Teams and from outside sponsors.  Works closely with OSP Director to ensure compliance and proper implementation of policies and procedures for submission of grants.  Serves as contact for eSubmission inquiries.

Works with OSP Director to support electronic submission training program for research community. Develops ongoing eRA curriculum that benefits the research community. Presents training curriculum. Orients new RAs to OSP electronic grant submission processes and procedures.

Reviews and negotiates all Subaward documentation for adherence to BIDMC policies, and grant terms and conditions of the sponsoring agency for assigned Research Teams.  Communicates with the Prime grant holders for all questions and changes to contracts.  Prepares the documents and any additional information/questions for review and signature by OSP Director.  Recommends and implements changes in subaward language to accommodate changes in laws, requirements, or needs of the sub-recipients. 

Work with OSP Director to support training program for the Research Teams. Build standard OSP orientation training for new Research Team staff.  Develop grants management curriculum that benefits the staff, research community, and the Medical Center

Works with OSP Director and Director of Research Finance to ensure compliance of Pre and Post award responsibilities with the Research Teams to foster sound financial stewardship of all sponsored research funds. Ensure standard operating procedures are being met from budget set-up to account close out and accounts receivable procedures with the assistance of the Research Finance office staff.

Knowledge and Skills Required :Must have organization, communication and analytical skills normally acquired through a Bachelor’s Degree. 

Requires strong knowledge of grants application and submission procedures.  Must be able to interpret complex instructions and requirements and adapt to changes.  Must assess unique situations and recommend and advise on proceeding in these cases. 

Must maintain confidential and sensitive information, be able to communicate effectively (orally and in writing) set own priorities and work both independently and collaboratively with other research and hospital personnel.

A high degree of flexibility and adaptability is necessary in order to manage and lead change in an environment with changing regulations and needs to research community

 

Contact information: For questions related to this position please contact Stephanie Wasserman at swasserm@bidmc.harvard.edu

Please apply online to http://www.bidmc.harvard.edu/display.asp?node_id=8366 (search OSP Administrator)

posted 7/08/08


 

Harvard School of Public Health
International Programs Financial Administrator
Nutrition Department 

Description of Basic Duties: Reporting to the International Programs Administrator (IPA) in the Department of Nutrition, the International Programs Financial Administrator performs a range of financial analysis for the group's twelve-plus international awards with annual funding of $20 million, in collaboration with administrators and grants managers in several departments at HSPH, other local institutions and international institutions. Duties will include providing complex financial analysis for funding models of future spending, trends of previous spending, status of budget to actual spending, assisting IPA with salary allocations and projections, facilitating international subcontractor quarterly financial reporting, serving as primary liaison to subcontractor financial staff, manage project house leases in Tanzania, prepare budgets and biosketches for new funding proposals, lead work in development and submission of progress reports, and create and modify administrative databases for the research group for use in trend analysis. Serves as a point-of-contact to PIs and administrative teams on a wide range of financial issues. Serves as a resource on sponsored research guidelines and procedures as applicable. Performs related job duties as required and assists with special projects and other duties as requested. Occasional travel to Tanzania is a possibility.

Knowledge and Skills Required :