Job Listings

Whitehead Institute for Biomedical Research
Administrative Lab Manager

Description of Basic Duties: Exercising autonomy and discretion is responsible for providing administrative support and administrative lab management to one or more faculty members, associate members, and/or fellows, and their research group in a manner consistent with Institute policies and procedures.

CHARACTERISTIC DUTIES

• Will organize and oversee the daily operation of the office and research lab.

• Assist in development and provide oversight of lab’s annual budget. May exercise unlimited signatory authority on all grants and accounts.

• Track all spending and perform complete strategic funding analysis, including, forecasting deficits/surplus on a monthly and quarterly basis.  Advise PI and Grants of problems, both actual and potential, and describe possible courses of action.

• Handle highly confidential material such as HR records, payroll information, recommendations and personal references.

• Process academic appointment, temp requests, salary increases, terminations and redistributions for lab staff as necessary.

• Coordinate all lab material transfer agreements with the Intellectual Property Office. 

• Develop and implement appropriate administrative policies and procedures to assure laboratory compliance. (Animal protocols, biohazard protocols). 

• Administer all financial operations, physical plant, grants management, human resources, safety and purchasing processes for the lab.

• Assist faculty member and postdoctoral researchers in identifying funding opportunities and in the preparation and assembly of all grant applications. Will be responsible for pre and post award management of a portfolio of grants.

• Identify operational issues and problems relating to the lab, implement solutions and/or advise PI or appropriate Institute office.

• May serve as administrative lab representative on Institute sponsored, cross-functional process improvement projects.

• Screen all callers and visitors. Read, distribute and respond to mail as appropriate.

• Serve as liaison to internal departments and external organizations on all administrative lab business.

• Prepare and disseminate course material and advise students of established academic policies and procedures. Provide liaison with appropriate academic departments at MIT.

• Where the volume of work necessitates additional support staff, delegate work to and supervise other office support staff as necessary.  Supervision may include hiring and performance management.

• Orients and prepares new individuals for work in the lab. Instruct new lab staff in the operation of computers involving knowledge of a variety of software programs.

• Maintain internal and external lab websites as necessary

• Organize and maintain all appropriate files and records.

• May serve as temporary back up to other administrative positions in the lab. 

• May plan and coordinate a variety of meetings, seminars and conferences, and produce and disseminate materials as appropriate.

• May process and proofread technical reports, grant proposals, manuscripts, and/or other material. May prepare copy for publication, requiring familiarity with specialized layouts for camera-ready copy or journals. May edit, produce technical drawings and check galley proofs.

• May coordinate the confidential review process of journal manuscripts involving highly confidential interaction between reviewers and authors.

• Perform special projects and/or other administrative tasks as required.

Knowledge and Skills Required :  Education

Bachelors degree or equivalent experience and education. 

Experience

• Minimum of 2 – 5+ years directly related experience required.
• Budget Management or Office Management experience and experience with Financial Accounting software highly desirable.
• Sponsored Research Administration experience highly desirable.
• Skilled in the use of spreadsheet and word processing applications.
• Knowledge of OMB Circulars A-122 and A-110, NSF and NIH policy preferred.
• Excellent interpersonal, organizational and office skills.
• Excellent verbal and written communication skills.
• Must pay particular attention to details and deadlines.
• Must be able to prioritize and juggle multiple tasks at once.
• Must be able to work independently and with only general direction.

Send resume and/or application to:

resumes@wi.mit.edu
Whitehead Institute for Biomedical Research
Human Resources Department,
Nine Cambridge Center
Cambridge, MA 02142
Please reference the job title of the position that interests you.

posted 9/21/09

University of Massachusetts Boston
Office of Research and Sponsored Programs
Research Compliance Manager

Description of Basic Duties: The Research Compliance Manager (RCM) in the Office of Research and Sponsored Programs (ORSP) at UMass Boston is a full-time 12-month position appointed by and reporting to the Assistant Vice Provost for Research and Executive Director of ORSP.  The RCM is responsible for the oversight and management of research compliance issues within the University to ensure University research employees are complying with federal regulations, state laws and internal policies and procedures. Acting as the principal point of contact for the research community the RCM provides information regarding regulatory compliance issues related to: welfare of subjects and the environment (e.g., human subjects, animal care and use, biological and radiation safety); scientific integrity (e.g., responsible conduct of research, conflict of interest); cost policy (e.g., time and effort reporting, cost sharing, cost principles) and other compliance requirements (e.g., import/export control).  The RCM is responsible for developing a culture of regulatory compliance through training, education, strategic risk assessments, audits and other monitoring processes.  The RCM is responsible for oversight of the Institutional Review Board (IRB) and the Institutional Animal Care and Use Committee (IACUC) and supervises the IRB/IACUC Administrator.  The RCM is responsible for developing an effective compliance training modules for new employees as well as ongoing training modules for the research community.

Examples of Duties:
Ensure compliance and quality assurance through training, education, strategic risk assessments, audits, and other monitoring processes.
Institute and maintain an effective compliance communication program, including promoting heightened awareness of Standards of Conduct and understanding of new and existing compliance issues and related policies and procedures.

Develop, maintain, and revise policies and procedures regarding research compliance and related activities to assure university compliance with rules and regulations related to the responsible conduct of research.

Provide direction and consultation to the research community regarding current issues and ethical concerns associated with the implementation and interpretation of internal and external research compliance regulations, policies and requirements.

Develop and conduct on-going educational workshops and training programs regarding research ethics, policies and procedures, federal regulations and investigator responsibilities to train research staff.

Identify potential areas of compliance vulnerability and risk; develop/implement corrective action plans for resolution of problematic issues, and provide general guidance on how to avoid or deal with similar situations in the future.

Handle initial concerns, in accordance with university policy and procedure, regarding alleged violations of rules, regulations, policies, procedures, and Standards of Conduct.  Assist in developing system for uniform handling of such violations.

Identify and coordinate the translation of revised and new government regulations or guidance into compliant institutional policies for responsible conduct of research and presents such information to the members of the various oversight and compliance committees (e.g., IRB, IACUC), institutional officials, and investigators. 

Develop, recommend and implement policies and procedures to enhance efficiency of committee operations including policies and procedures for investigators and standard operating procedures for administrative function of the IRB and IACUC.

Assist in evaluating IRB/IACUC staff performance and participate in the hiring and training of IRB/IACUC staff.

Identify regulatory trends in compliance areas and develop strategies to enable the University to anticipate and successfully adapt to the changes.

Represent the University as a knowledgeable point of contact in audits and deliberations with federal, state, and local agencies or other organizations

Develop and maintain systems for tracking all compliance activities.

Produce all required reports, notices and other documents related to compliance activities.

Prepare periodic reports of compliance activities.

Perform other duties and special projects as assigned.

Knowledge and Skills Required :  Bachelor’s degree in a field relevant to research compliance and five years progressively responsible experience with regulatory compliance issues related to research, or a Master’s degree or J.D. and three years progressively responsible experience with regulatory compliance issues related to research.  Experience in an academic institution is preferred

Expertise in research ethics and the responsible conduct of research.

Extensive knowledge of federal state and local regulations concerning relevant research compliance areas.

Experience in the interpretation of legislation, regulations, policies, procedures, and ethical principles in research compliance is required.  The ability to translate regulations into operational policies and procedures is essential.

Knowledge of the broader research environment, including emerging regulatory trends, best practices at other institutions regarding human research protection programs, conflict of interest, responsible conduct of research, and other issues is highly desirable.

Demonstrated expertise in developing and delivering regulatory and compliance training programs.

Ability to work with diverse constituencies within an academic community.

Capacity to handle multiple activities simultaneously and to effectively prioritize tasks and responsibilities.

Must be team-oriented, results-driven and able to motivate others.

Must possess excellent communication skills to be able to clearly present complex information to a variety of audiences and communicate effectively with a diverse constituency.

Additional Information:
Among the procedures which may be used to select personnel to fill vacant positions are review of work experience, reference checks, and interviews. All qualified applicants will receive consideration without regard to age, race, color, creed, national origin, sex, sexual orientation, disability or status as a Vietnam era or disabled veteran.

This position is open until filled. Please apply online at  http://umb.interviewexchange.com/jobofferdetails.jsp?JOBID=14746&CNTRNO=2&TSTMP=1251042856952

Contact Information for questions: Kim Burke, Office of Human Resources kim.burke@umb.edu

posted 9/9/09

Brown University
The Institute for Molecular and Nanoscale Innovation (IMN)
Proposal and Program Coordinator

Description of Basic Duties: The position of Proposal and Program Coordinator will involve extensive engagement with faculty, staff and students to coordinate the writing and submission of research and educational grant proposals.  These highly visible Institute proposals often incorporate complex graphical material and technical and financial input from multiple faculty investigators, multiple departments and/or external organizations.   The Coordinator is responsible for ensuring that a proposal is submitted on time and in compliance with all requirements. 

Program coordination responsibilities include Institute event support, management of post award funding and contract requirements, supervision of Educational & Industrial Outreach activities, development and distribution of promotional material, and preparation of project reports for inclusion into funding agency technical reports.

Knowledge and Skills Required :  Bachelor's degree and 3-5 years of relevant experience or the equivalent combination of education and job experience required. Master's degree a plus. Experience in a university/research/scientific environment setting is desirable. Experience with budgeting or finance is also desirable.  Knowledge of funding agencies policies, practices and procedures is helpful.  Web site management experience is highly desirable.

The candidate must possess highly effective communication skills - including oral, written, and graphical/technical. Proven organizational, administrative, problem solving and time and project management skills are necessary, as is the ability to analyze, synthesize, and summarize detailed information.

Strong computer software skills required, including proficiency with MS Word, Power Point, and Excel.  Familiarity with image processing programs or website management is highly desired. 
The successful candidate will also be a self starter who works well both independently and as part of a team.  The candidate must possess initiative and judgment and respond appropriately to pressures, deadlines and changes in priorities and schedules.

Closing Date: 9/30/09

Address for submitting applications https://careers.brown.edu/applicants/jsp/shared/frameset/Frameset.jsp?time=1251911021806

Contact information for applicants having questions Evelyn_Roberts@brown.edu

posted 9/08/09

Children's Hospital Boston
Division of Hematology/Oncology
Research Grants Specialist

Description of Basic Duties: Under the direct supervision of the Division Manager of the Children's Hospital Boston (CHB) Division of Newborn Medicine, the Research Grants Specialist is responsible for providing the professional support essential to the smooth and efficient operation of the pre- and post-award research administration functions of the Division's Academic Program in Neonatology at Harvard.  For the Academic Program's research programs located at both CHB and Brigham and Women's Hospital, the Research Grants Specialist assists faculty and research staff in identifying funding sources; provides counseling on funding strategies, the grant application process, and the interpretation of sponsor guidelines; and is responsible for the submission of grants, including oversight of the NIH electronic submission process.  He or she provides financial and administrative support to the Division's research programs, projecting, monitoring, and reporting on federal grant funds, private foundation grants, philanthropic funds, and subcontracts.  The Research Grants Specialist serves as liaison between funding agencies and researchers, and ensures that research programs are in compliance with federal, state, and private agency funding regulations and requirements, as well as hospital policies and procedures.

Knowledge and Skills Required :  The successful candidate will have a solid understanding of all relevant federal, state, and private agency funding rules and regulations; experience with the NIH electronic submission process is required.  A knowledge of the relevant CHB policies, accounting procedures, and administrative offices is preferred. 
A minimum of a Bachelor's degree in Accounting, Business, or a closely related field is required, along with three years of accounting experience and a minimum of three years of experience in sponsored project preparation and administration.  A computer savvy individual who is comfortable working with various software applications is required; in particular, considerable PC spreadsheet (MS Excel) experience, and experience with other relevant applications (e.g., Word, Adobe, PhotoShop).

Closing Date: 10/01/09

Please apply formally to job requisition 20085 at www.childrenshospital.jobs

Contact Information: Melissa Principale
Melissa.Principale@childrens.harvard.edu
857-218-3577

posted 8/28/09

Harvard University
Financial Administration Systems Solutions
Systems Operations Manager – Sponsored Team

Description of Basic Duties:  Reporting to the Associate Director, responsible for strategic direction and oversight of Harvard's Sponsored (Grants Management) Systems Operations Team that supports Harvard's sponsored enterprise systems, including but not limited to the GMAS (Grants Management Application Suite), the Letter of Credit, CRIS, Hirbert and Hethr (IRB )systems. Responsible for establishing and furthering the team mission/vision, staff development and building capacity for a high performing team. Builds relationships with sponsored leadership across Harvard, advises the sponsored community on how to integrate and leverage systems into their daily business operations, understands sponsored policies and utilizes metrics to ensure data integrity and the impacts of varying degrees of systems implementations in a decentralized environment. Coordinates streamlining activities across schools and central units and establishes a governance model for setting systems priorities, user groups, and training/communication vehicles. Ensures appropriate IT audit controls are in place. Responsible for planning, organizing, and managing complex projects and drives the delivery of systems solutions and services to clients. Instills best practices within team deliverables, assures proper conduct, documentation and communications are established. Possesses a high to mid-level understanding of other sponsored, financial, student and HR related systems and is aware of dependencies/synergies impacting system interfaces across other central and local units/systems. Performs other related duties as required.

Knowledge and Skills Required :  BA/BS (or equivalent professional training) required, advanced degree preferred. Five to seven years experience in sponsored research administration and/or systems implementation and/or financial operations/administration. Advanced desktop application skills including Excel, Word, MS Project, PowerPoint and Visio. Broad understanding of reporting solutions.
Additional Qualifications:
                Experience in higher education, non-profit or decentralized organization desired. Successful track record as a leader, manager and strategist in a complex organizational environment. Experience in developing and managing high performing teams. Must possess excellent analytical, organizational, interpersonal and written/oral communication skills. Must possess project management skills and have proven ability to initiate and manage multiple tasks, projects and people under competing deadlines and maintain flexibility during constantly shifting priorities. Ability to facilitate meetings and to develop and deliver presentations and report out to senior leadership on team metrics, etc. Ability to mentor, develop and provide feedback to staff. Harvard experience a plus. The ideal candidate would have experience in grants management solutions.

Salary Range: $85k to $105k
Open until Filled
Please submit applications on-line to Requisition #37455 at www.jobs.harvard.edu
Please contact Erin Sharicz at erin_sharicz@harvard.edu with any questions.

posted 8/24/09

Massachusetts Eye and Ear Infirmary
Research Finance
Grant Accountant

Description of Basic Duties: POSITION SUMMARY:
Under the general supervision of the Manager of Research Finance, performs a wide variety of post-award functions for both private and government sponsored programs. Consults with and provides assistance to research administrators and principal investigators with regards to grant financial oversight to ensure compliance with guidelines of both federal and non-federal sponsors.
                                                                                                                     
ESSENTIAL FUNCTIONS:
1. Administers the establishment of grants and contracts awards into the accounting system, first reviewing the sponsor terms, identifying unusual terms and making recommendation to resolve issues.
2. Prepares timely and accurate invoices for submission to sponsors and contracts for cost reimbursement and maintains aged analysis of accounts receivable.
3. Works closely with research administrators and principal investigators providing guidance on rules and regulations of sponsored programs to ensure compliance.
4. Responsible for financial management of grants and contracts, monitoring and analyzing of data and communicating areas that are over or under expended to research administrators and principal investigators.
5. Manages grant closeout process, including analyzing and forecasting of data, reporting of data and preparing close out reports.
6. Performs the functions for the month end close, including creating journal entries, salary adjustments and reconciliation of accounts.
7. Assists with the preparation and calculation of budgets for all awards.
8. Other duties as required by manager.

Knowledge and Skills Required :BS and/or BA degree in Accounting, Finance or Business Administration with 3 years of experience in an accounting or research environment.  Good computer skills, including knowledge of general ledger systems, Microsoft office suites, especially Excel and Word as well as being familiar with databases.  The Research Grant Accountant must possess the ability to communicate effectively with all internal and external customers. Knowledge of federal and non–federal regulations and operating policies including OMB A-110, A-122 A-133 and 45 CFR 74 – 76 is a plus.

WORKING CONDITIONS:
Office environment.

PHYSICAL REQUIREMENTS:
Physical requirements are standard for those required of an office job. Carrying small files, computer printouts, and bending and stooping to retrieve items from file cabinets.

Open Until Filled.

Applications should be submitted online at http://www.masseyeandear.org/careers/ by clicking on “Browse Open Jobs” and selecting Job Requisition 09-0395

Questions about the position can be emailed to Mr. Garo Stone-DerHagopian, Manager, Research Finance at garo_stonederhagopian@meei.harvard.edu

posted 8/14/09

Harvard Medical School
Harvard Catalyst | CTSC
Grants Administrator

Description of Basic Duties: Funded in May, 2008, Harvard Catalyst | Harvard Clinical and Translational Science Center (CTSC) continues to assemble its team as it grows into its second year. Harvard Catalyst will facilitate clinical and translational research throughout the 27 Harvard schools and Academic Healthcare Centers (Massachusetts General Hospital, Children's Hospital, Beth Israel Deaconess Medical Center, Brigham and Women's Hospital, Dana Farber Cancer Institute, and others) by lowering barriers to inter-institutional research, providing seed funding for collaborative experiments, and helping trainees and faculty gain access to resources. Harvard Catalyst's annual operating budget exceeds $38 million, funded by the NIH and the participating Harvard institutions. Reporting to the Finance Manager of Harvard Catalyst, CTSC, the Grants Administrator (GA), will be responsible for pre- and post-award management of a portfolio of complex and varied grants, a variety of program projects, drafting and maintaining various sub-agreements from both federal and non-federal funding sources (including a $23M U award, a KL1 award and a T32 program), supporting service/supply centers, and ensuring compliance with federal and university cost principles. The GA will be accountable for compliance, budget submission, reporting, projections and accurate financial analysis of the portfolio. Additionally, the Grants Administrator will provide daily monitoring of the assigned grants and contracts portfolio to ensure expenses are paid according to contract and government regulations within budget limit and timelines, as well as notifying the PI and the Finance Manager about any funding shortfalls and plan for contingencies. Monthly, the GA will conduct transaction reconciliations to the general ledger and process necessary cost transfers and adjustments. Per NIH policies and trends, the GA will prepare budgets for grant and contract proposals, renewals, and periodic reports. The Grants Administrator will establish and manage record keeping systems and procedures for tracking and reporting, including recommending remedial measures in line with federal publications. The GA will be responsible for reviewing data and trends to present recommendations in planning and decision making. The GA will approve purchases and shipments of equipment and supplies and maintain the equipment database. The GA will serve as a liaison to Sponsored Programs Administration (SPA), Office for Sponsored Programs (OSP), Payroll, Division of Medical Sciences (DMS), funding agencies, faculty postdocs and graduate students regarding all matters grants related. The GA will conduct a thorough review of all award terms and conditions for all new and non-competing Federal grants and contracts for assigned workload or as triaged by the Finance Manager. The GA will verify that all areas are in compliance, i.e.: Human Subjects, Cost Share, Animal Use, etc. The GA monitors award/agreement milestone schedules for all accounts as assigned. Other duties as assigned. This is a grant-funded position through April 30, 2013.

Knowledge and Skills Required :BA/BS. Five to eight years of related experience, including three-plus years federal and non-federal pre- and post- award grants management experience. NIH grants administration required.

Additional Qualifications
Harvard and NIH or other Federal Training Grant experience strongly preferred. The successful candidate will be highly skilled in using a variety of office equipment and applications software, particularly database applications, Microsoft Word, Adobe, MS Excel, as well as have the ability to learn new software applications and database applications. Candidates with the ability to work effectively under competing demands from various sources, and exercise diplomacy and discretion in all interactions are encouraged to apply. Excellent written, organizational, interpersonal and communication skills required. Must demonstrate solid judgment across all areas of responsibility. Ability to meet deadlines is critical.

Closing Date: Open Until Filled

Address for submitting applications:  Applicants are encouraged to apply online.  The job description & application can be viewed at: http://jobs.harvard.edu/jobs/summ_req?in_post_id=41473

Contact information for applicants having questions: Applicants should contact Seanne Hanke, Harvard Catalyst Implementation Manager, at Seanne_Hanke@hms.harvard.edu or at 617-432-7812.

posted 8/14/09

Harvard School of Public Health
Financial Services
Chief for Research Administration

Description of Basic Duties: Reporting to the Chief Financial & Administrative Officer, the Chief for Research Administration (CRA) will be responsible for ensuring effective administration of the School's sponsored research portfolio ($240M in fiscal 2008). The Chief will have significant impact across the School, particularly through outreach to and collaboration with the ten departments and centers from which this research emanates. Research Administration & Management currently includes a staff of approximately twenty individuals with primary responsibility for sponsor award application review, approval and submission. As part of this, the Office ensures research applications and research awarded to the School complies with Sponsor and School policies. The Chief will be responsible for the overall stewardship and oversight of the sponsored research portfolio and the sponsored research process that enables faculty and staff to apply for and manage grants. The CRA will communicate to faculty and staff stakeholders the status of application reviews and submissions. The CRA will oversee the development of terms compatible with School policies, as well as the management and monitoring of research spending and activities to ensure compliance with Sponsor terms, School and University policies, and federal regulations and requirements. The Chief will ensure accurate portfolio and financial reporting on sponsored activities. The Chief for Research Administration will have primary responsibility for the design, development and delivery of training and programs on research management for staff and faculty at the School. He/she will manage the implementation of enhancements to the research information system (GMAS) at the School. The CFA will be highly collaborative, working across all functions with faculty and staff at the School and the University to continuously improve the administration and management of Research. Areas of focus will include, but are not limited to: the pre award process, awards management and compliance, post award reporting and the grant system implementation.

Closing Date: Open until filled

Address for submitting applications: http://www.jobs.harvard.edu/jobs/summ_req?in_post_id=41000

Contact Information for questions: Elle Hanson, Office of Human Resources, Harvard School of Public Health 617-432-0978 ehanson@hsph.harvard.edu

posted 8/3/09

Harvard School of Public Health
Financial Services/Sponsored Programs Administration
Assistant Director of Sponsored Programs Administration

Description of Basic Duties: Reporting to the Director of Sponsored Programs Administration (SPA), and working as a member of a team responsible for pre- and post-award SPA, the Assistant Director (AD) will manage a portfolio of assigned faculty and academic departments applying for and carrying out various types of activities and research under grants and contracts from a diversified set of external sponsors. Serving as the liaison between the faculty/academic departments and external sponsors, the AD serves as the school's and the university's authorized business representative and works closely with the academic departments to carry out HSPH's proposal review and submission protocols and awards acceptance and management processes. Responsibilities include: review and coordination of sponsored program/research proposals working with P.I.s and department administrators, sponsors, central administration and other HSPH administrative offices as needed; work with sponsors to establish agreements (grants, cooperative agreements, and contracts) the terms of which are mutually agreeable to the parties and fall within the parameters of HSPH and university academic policy and business practices; manage research/programmatic subagreement processes; provide needed technical assistance to academic departments and faculty to guide compliance with federal regulations, other sponsor requirements, and University and HSPH policy; provide financial analysis of proposals and accounts; act as a consultant to facilitate resolution of post award matters. Will be key point of contact for, policy, regulations, and other general sponsored programs issues, keep senior members of the Office of Financial Services informed of important issues, and seek their help in resolving problems, potential or otherwise. Act as mentor for staff within the team; supervise assigned SPA staff. Provide backup in the absence of other team members. The position involves the identification of issues, and recommendations for approval / resolution related to proposal budget development prior to submission to external sponsors and during the life of an award including assessment of indirect cost waivers, cost sharing, determination of allowable costs, interest charges, and carry forward issues.

Closing Date: Open until filled

Address for submitting applications: http://www.jobs.harvard.edu/jobs/summ_req?in_post_id=41227

Contact Information for questions: Elle Hanson, Office of Human Resources, Harvard School of Public Health 617-432-0978 ehanson@hsph.harvard.edu

posted 8/3/09

Harvard School of Public Health
Financial Services
Sponsored Research Administrator

Description of Basic Duties: Works with one or more Assistant Directors and interacts as necessary both within the school's central administration, and with other related HSPH and University offices and sponsors to complete an array of pre-award, and other awards management tasks including review of designated proposals and awards for compliance with Harvard and sponsor requirements; authorizing new accounts and changes to existing accounts. Interacts with faculty, department and other administrators, and sponsors as needed to complete proposal, award and related tasks. Prepare routine subagreements for internal review and approval, and submission to collaborating organizations; process prior approval requests; interpret fundamental internal and external sponsor regulations and requirements; review financial data and run reports for direct supervisor or other OFS managers or directors; identify and resolve routine problems arising during all phases of the sponsored project life cycle; input and maintain, as applicable, information in the GMAS grants management system and in office records; complete assigned tasks as directed by supervisor or other members of management. Additional responsibilities include managing follow up procedures to ensure timely completion of all key transactions, and maintaining related files.

Closing Date: Open until filled

Address for submitting applications: Online at http://www.jobs.harvard.edu/jobs/summ_req?in_post_id=40894

Contact Information for questions: Elle Hanson, Office of Human Resources, Harvard School of Public Health 617-432-0978 ehanson@hsph.harvard.edu

posted 8/3/09

Partners Healthcare System, Inc.
Pre-award Sr. Grants Administrator           

Independently conduct review of research proposals, Just in Time submissions and non-competing renewals to ensure compliance with institutional and research sponsor policies.  Establish accurate and complete electronic InfoEd and paper records for all pre-award transactions processed.  Volume and complexity commensurate w/experience.  This position is eligible for delegated signing authority.  Said delegation will not be granted until work has been reviewed and determined to be error free for four (4) consecutive months or major deadlines.   Signing authority can be revoked at any time and spot checks of work will be done to ensure continued accuracy.

Description of Basic Duties: Independently fields telephone, fax and email inquiries, and communicates institutional policy, procedure and documentation requirements for all pre-award activities. 

Independently assists customers with locating source materials, guidelines, RFP and BAA updates, and search tools within the office and on the internet.

Work independently with assigned departments and PI’s or as triaged by Team Lead, on the review and development of all new applications for funding including submissions in response to RFP’s and BAA’s. 
Feedback to be provided to department contacts in predetermined format (required changes/suggestions).

When reviewing applications that contain subcontractors, verify subrecipient eligibility for both the subcontractor PI’s and the entity as part of the review and submission process.

Work independently with assigned departments and PI’s or as triaged by Team Lead, on the review and development of all non-competing renewal applications.   Feedback to be provided to department contacts in predetermined format (required changes/suggestions).

Work independently with assigned departments and PI’s or as triaged by Team Lead, on the review and development of all requests for supplemental funding and any/all other funding requests.  Feedback to be provided to department contacts in predetermined format (required changes/suggestions).

Ensure that all new and renewal applications conform to Partner’s policies and procedures for submission ie: signed and completed Partner’s Proposal Cover Sheet; COI forms as applicable; Cost Sharing…..

Reviews grant or contract project budgets, obtains/verifies necessary approvals, and recommends/negotiates changes to applications with P.I.s and/or department administrators.

Review and provide feedback as necessary for all “Just In Time” submissions for assigned workload or as triaged by Team Lead.

Work independently with assigned departments or as triaged by Team Lead, all PI Transfers in to the Partners system.

Identify departments that need additional support and training on the application process, procedures and policies to be adhered to throughout the process.  Assist Team Leader and/or Associate Director in the development and implementation of needed training modules.

Maintain familiarity with all applicable Partners, local, state and Federal regulations, policies, and guidelines as they apply to pre-award transactions.

Assist Team Leader as delegated in the orientation and training of GA I and GA II level staff.

Assist Team Leader as delegated in the review of GA I and GA II work and as delegated, the QC review of all data entered into InfoEd.

Establishes and maintains accurate and complete electronic InfoEd and paper records, in compliance with institutional and sponsor policies, for all pre-award transactions completed.

Use queries and reports to measure and manage workflow effectively and efficiently.

Assumes additional responsibilities as assigned.

Knowledge and Skills Required :

Bachelor’s Degree in a related field, preferred         

5 – 7 years of professional grant administration experience.

Extensive knowledge of program administration guidelines of Federal and non-Federal funding agencies supporting biomedical research.

Ability to manage high volume and complex transactions.

Familiarity/experience with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.

Must possess ability to thrive in a busy, high-volume, and deadline driven work team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests.

Requires independent judgment and strong organization and communication skills and customer service focus.

Attention to detail a must as well as ability to accurately prioritize workflow.

Please e-mail your resume to Heather McBrinn, Recruiter, hmcbrinn@partners.org.

posted 8/3/09

Beth Israel Deaconess Medical Center
Research Administrator

Description of Basic Duties: Seeking dynamic professional for position within a unique Research Administration structure at Beth Israel Deaconess Medical Center which is one of the top recipients of NIH funds and is recognized as one of the nation’s top hospitals in the US News & World Report “Best Hospitals” edition. Manages diverse portfolio of research funds for all pre-award through post-award activities. Inclusive of human resource management, accounting, regulatory function and grant proposal budget development. Resides in the specialty division/department, working daily with principal investigators and their staff and directly reports to a Research Administrative Director under the Vice President of the Institutional research enterprise.

Knowledge and Skills Required :Bachelor’s degree required, with 5-6 years of financial, regulatory and management experience, preferably in an academic environment. Must be able to set and implement goals and produce measurable outcomes of progress and demonstrate ability to mobilize resources to complete projects. Must understand and ensure compliance for all applicable federal, state, and local institutional policies and procedures. Requires flexible and adaptive work style to manage multiple priorities to achieve goals for operational efficiency and fiscal stability.

Closing Date Address for submitting applications - open until submitted 9/20/2009
Address for submitting applications - To apply please go to www.bidmccareers.com and enter requisition #09-1405

Contact information for applicants having questions 
Sophie Sweeney
Staffing Partner - Research
Human Resources Department
Beth Israel Deaconess Medical Center
330 Brookline Avenue
Boston, MA  02215
Phone:  (617) 632-9408
Fax:  (617) 632-9494
E-mail:   ssweene3@bidmc.harvard.edu

posted 7/23/09

Beth Israel Deaconess Medical Center
Research Administrator

Description of Basic Duties: Seeking dynamic professional for position within a unique Research Administration structure at Beth Israel Deaconess Medical Center which is one of the top recipients of NIH funds and is recognized as one of the nation’s top hospitals in the US News & World Report “Best Hospitals” edition. Manages diverse portfolio of research funds for all pre-award through post-award activities. Inclusive of human resource management, accounting, regulatory function and grant proposal budget development. Resides in the specialty division/department, working daily with principal investigators and their staff and directly reports to a Research Administrative Director under the Vice President of the Institutional research enterprise.

Knowledge and Skills Required :Must be able to set and implement goals and produce measurable outcomes of progress and demonstrate ability to mobilize resources to complete projects. Must understand and ensure compliance for all applicable federal, state, and local institutional policies and procedures. Requires flexible and adaptive work style to manage multiple priorities to achieve goals for operational efficiency and fiscal stability. Bachelor’s degree required, with 2-3 years of financial, regulatory and management experience, preferably in an academic environment.

Closing Date Address for submitting applications - open until submitted 9/20/2009
Address for submitting applications - To apply please go to www.bidmccareers.com and enter requisition #09-1168

Contact information for applicants having questions 
Sophie Sweeney
Staffing Partner - Research
Human Resources Department
Beth Israel Deaconess Medical Center
330 Brookline Avenue
Boston, MA  02215
Phone:  (617) 632-9408
Fax:  (617) 632-9494
E-mail:   ssweene3@bidmc.harvard.edu

posted 7/23/09

UConn
Office for Sponsored Programs
Grants and Contracts Specialist I (UCP VI)

Description of Basic Duties: The Office for Sponsored Programs at the University of Connecticut, Storrs Campus is seeking qualified applicants for appointment as Grants and Contracts Specialist (Grant Manager) to work in a high-volume, service-oriented centralized research administration office.  The successful candidate will review grant proposals prior to submission and/or monitor sponsored research awards received on behalf of the University to assure compliance with fiscal and procedural regulations and requirements established by sponsoring agencies, the Federal government, State of Connecticut and the University.

Characteristic responsibilities and duties include, but are not limited to, maintain current knowledge and regularly interpret Federal, State, University and Sponsor policies and regulations regarding the application for, receipt and administration of grants and contracts by the University; advise researchers and administrative staff regarding allowable budget items, expenditures, and commitment of University resources; provide guidance to researchers to facilitate the preparation of research proposal budgets or budget modifications; represent the University and researcher within delegated authority in the negotiation of changes to sponsored research commitments, such as budget adjustments or extensions; facilitate, review and approve documents and transactions which obligate the University or commit University resources in the conduct of research; monitor status of proposal or award to ensure timely action; resolve issues of concern; maintain complete records and documentation; make ongoing recommendations for improvement of current practices and perform other duties as required.

Knowledge and Skills Required :

Minimum Qualifications:  Bachelor's degree in appropriate field and four years of recent relevant experience or eight years relevant experience in a business organization or governmental agency, working with budgets or financial transactions on a daily basis; thorough knowledge of Federal and State laws and regulations; excellent verbal and written communication skills; ability to communicate with tact and diplomacy and function calmly in stressful situations and under pressure of deadline; strong budgeting/accounting/book-keeping skills; high level of comfort, speed and accuracy in entering a high volume of data into computerized systems; high level of comfort and proficiency using the Internet and electronic tools, such as drop-boxes; effective time-management and personal organizational skills; ability to work independently or collaboratively in a team environment; ability to think critically, flexibly and analytically; demonstrated proficiency in Microsoft Excel, Word, and Outlook; and adherence to work schedule during business hours of operation, with schedule flexibility to ensure that deadlines can be met.

Preferred Qualifications:  Experience using mainframe applications, such as FRS; experience using InfoEd electronic research administration system; and experience in technical preparation of grant proposals.

This is a full-time, twelve-month position.  Salary will be commensurate with experience within a target salary range of $44,500-$50,000.

Screening will begin immediately with a target start date of August 1, 2009.  Applicants should send a cover letter, resume and contact information of three professional references to: Laurie Pudlo, University of Connecticut, Office for Sponsored Programs, 438 Whitney Road Extension, Unit 1133, Storrs, CT 06269-1133.  Applications will be accepted by e-mail (single file preferred) at laurie.pudlo@uconn.edu or by fax to (860) 486-3726.  (Search # 2009350)

The University of Connecticut supports all state and federal laws that promote equal opportunity and prohibit discrimination. Members from under-represented groups, including minorities, women, and people with disabilities, are encouraged to apply.

posted 7/16/09

Children's Hospital Boston
Division of Hematology/Oncology
Financial Manager  

Description of Basic Duties: The Hematology/Oncology Division is looking for an experienced financial professional for this Management position.  The individual will manage the daily financial operations of a large division of medicine involving general fund and research budgets, billing, administrative procedures, and compliance with hospital/departmental/divisional policy.  The successful candidate will work with the Chief and Clinical Directors of the programs within the division and the Assistant Administrators of the department on issues of financial and strategic planning for the division.

-Prepares and advises on budgets for and monitoring of general fund, research fund and investment/donation funds. Develops and writes new program proposals as necessary in consultation with assistant administrator. Develops capital budget in consultation with chief and clinical chief for submission to department. Develops recording and bookkeeping procedures for funds to ensure an accurate single system of processing regardless of funding source. Authorizes all expenditures. Maintains volume statistics and reports out as necessary. Distributes monthly and annual reports as required.
-Assists in the production of grant submissions. Develops budgets in consultation with principal investigators. Acts as primary resource to Division of Hematology/Oncology for specific budgetary guidelines of funding agencies and as liaison with funding agencies and hospital grant administration.
-Develops academic year clinical budget with chief and clinical chiefs. Works with departmental staff to insure compliance with departmental policies and adherence to budget guidelines. Consults with assistant administrator for Finance on monthly reporting.
-Oversee, monitor and assist with activities of the clinical research department in the areas of budgeting, grant submission, agency compliance, bookkeeping and interactions with funding agencies and hospital grant administration.
-Manages administrative requirements of training program in the division. Activities may include gathering and maintaining data required for funding agencies, governmental, hospital, and departmental tracking and division training grant requirements.
-In collaboration with management, monitors and maintains department recordkeeping systems, including highly sensitive and/or critical administrative and financial data. In coordination with Administrative Operations Manager and subordinate staff, oversees input of information into computer databases and spreadsheets, monitors data validity and compiles, prints and distributes periodic reports and other information as needed.
-As necessary, performs a variety of administrative functions in support of Division Chief.
-Manage sponsored contracts internally and externally including administrative and financial relationships with collaborating institutions. Negotiates professional services contracts with external agencies. Develops and/or monitors billing systems for contractual arrangements.

 Knowledge and Skills Required :A Bachelors degree is required along with at least 2 years of experience in post-award grant management with NIH, foundation and industry sponsors

Closing Date: 09/01/09

Please apply formally to job requisition 19772 at www.childrenshospital.jobs

Contact Information: Chad Cotter
                                      Chad.Cotter@childrens.harvard.edu
                                      857-218-3030

posted 7/16/09

Children's Hospital Boston
Division of Hematology/Oncology
Research Grants Specialist 

Description of Basic Duties: The Department of Hematology/Oncology is seeking a Research Grants Specialist who will focus more on post-award grants management, who may in the long run also help with pre-award submission, particularly for large, multi-investigator grants or training grants.

Administers policies and procedures to assure the conduct and administration of assigned sponsored programs in compliance with federal, state and private agency rules and regulations. Acts as liaison with funding agencies to represent the Hospital and research faculty i.e. negotiate award terms and resolve post-award issues. Counsels and assists researchers and other hospital administrative staff regarding proposal preparation, interpretation of sponsor guidelines and regulations, and problem resolution. Reviews research proposals and recommends endorsement to Director. Performs lead duties pertaining to implementation and administration of sponsored programs awards database.

 Knowledge and Skills Required :A Bachelors degree is required along with at least 2 years of experience in post-award grant management with NIH, foundation and industry sponsors.

Closing Date: 09/01/09

Please apply formally to job requisition 19752 at www.childrenshospital.jobs

Contact Information: Melissa Principale
Melissa.Principale@childrens.harvard.edu
857-218-3577

posted 7/10/09

Partner's Healthcare System, Inc.
Part-time Clinical Research Financial Analyst (20 hours/week)                 

Reporting to the Director of Clinical Research Financial Services in the Partners Clinical Research Office (PCRO) within PHS Research Management, the Clinical Research Financial Analyst supports clinical investigators at Brigham and Women’s, Faulkner, Massachusetts General and Spaulding Rehabilitation Hospitals by developing budgets for corporate-sponsored clinical research studies, negotiating with sponsors and preparing Medicare coverage analyses.

Description of Basic Duties:Assists clinical investigators in the development and negotiation of budgets for clinical research studies. Follows institutional and departmental policies and procedures when Chief / Vice President review of budgets is required.

Reviews clinical research protocols for resource and financial implications.
Prepares Medicare coverage analyses.

Approves BWH and Faulkner clinical research budgets as a pre-requisite for agreement execution.

Prepares financial analyses on device trials. Prepares Medicare petitions for billing approval as appropriate and consults with hospital administration for approval on billing issues when necessary.

Communicates in writing and verbally with investigators, study coordinators, department administrators, sponsors and others within the clinical research infrastructure about clinical research financial services.

Collects and analyzes PCRO performance metrics, including PI satisfaction survey and budget revenue. Generates reports through InfoEd and Insight.

Resource to research community on clinical research-related and administrative issues. Collaborates with MGH Clinical Research Program and BWH Center for Clinical Investigations. Advises principal investigators, researchers and staff in the compliant clinical, regulatory and fiscal conduct of all projects.

Liaisons with Admitting, Medical Records, and Partners Finance Compliance Office on issues involving clinical research on patients and third party insurers.

Understands interaction of Medicare regulations and/or third-party insurance to develop clinical trial budgets.

Understands and keeps current with FDA and Medicare regulations applicable to clinical trials.

Resource to investigators on device regulations.

Develops and conducts educational seminars for research community.

Perform other duties as assigned.

 Knowledge and Skills Required :

1.             Bachelors Degree. MBA or Masters Degree in Health Care Administration preferred.
2.             Minimum of 3 years research experience; clinical research preferred.
3.             Strong interpersonal skills.
4.         Strong written and verbal skills.
5.             Strong organizational and analytical skills.
6.             Skilled in time management to monitor several projects simultaneously.
7.             Ability to work independently, self-motivated with initiative.
8.             Experience in budgeting.
9.             Competency in Microsoft Office
10.          Proficiency in Excel

Please e-mail your resume to Heather McBrinn, Recruiter, hmcbrinn@partners.org.

posted 7/7/09

Partner's Healthcare System, Inc.
Post-Award Grants Administrator II           

With minimal guidance, conduct review of all incoming Federal awards and all other post-award transactions related to grant/contract management for assigned workload or as triaged by Team Leader.  Enter all corresponding data into InfoEd for all post-award transactions processed and maintain both electronic and paper records for all grants and contracts in compliance with institutional and research sponsor policies.  Volume and complexity commensurate w/experience.  Position may become eligible for delegated signing authority at the discretion of management (for actions such as requests for rebudgeting approval, change of scope, change of PI, no-cost extension requests).
Signing authority can be revoked at any time, spot reviews of work will be conducted to ensure continuing accuracy.

Description of Basic Duties:With minimal guidance, fields telephone, fax and email inquiries, and communicates institutional policy, procedure and documentation requirements. 

Assists customers with locating source materials and search tools within the office and on the internet, as they relate to post-award activities.

Conduct a thorough review of all award terms and conditions for all new in-coming grants and contracts for assigned workload or as triaged by Team Lead.

For agreements that require negotiation of terms and conditions prior to acceptance, work with Team Lead and Associate Director of Post-award Services on final review of agreement and points to be negotiated.

With the assistance of Team Lead and/or Associate Director of Post-award Services, as needed, conduct the negotiation of terms and resolve issues that would prohibit our ability to accept the award.

Work with assigned departments and PI’s or as triaged by Team Lead, on the review and development of all requests for a change of PI or scope of work.   Until granted delegated signing authority for request for change of scope, submit final request to Team Lead for submission to sponsor.  Delegation of signing authority not granted until notified in writing.

Work with assigned departments and PI’s or as triaged by Team Lead, on the review and submission of all no-cost extensions and requests for rebudgeting authority.   Until granted delegated signing authority for no-cost extensions and requests for rebudgeting authority, submit final requests and notifications to Team Lead for submission to sponsor.   Delegation of signing authority not granted until notified in writing.

Review and approve as appropriate all data changes for personnel with salary that is a direct charge to sponsored research agreements.   Work with Team Lead as needed on complex transactions.

With minimal guidance, work with assigned departments or as triaged by Team Lead, on all PI Transfers out of the Partners system.  Coordinate with Materials Management, RVL and other Partners offices as needed.

Work with the department and obtain copies of all Trainee Appointment forms for all training grants on assigned workload for inclusion in central office files.

Review the data input by Pre-award team for all applications and actions being funded or approved, and if accurate, continue to do the account set up and corresponding data input into the InfoEd system.  Notify PI and department administrator of all actions approved and activated via approved notification templates.

When activating accounts for awards that contain subcontractors, ensure that the Contract/Subcontract Coordinator(s) have been notified of all awards or out year increments that have subawards included in the approved budget.

Verify all compliance areas are approved ie; Human Subjects, Cost Share, Animal Use…., as part of the account set up process.

Once accuracy of account set up information is ensured, finish the account set up and activation process.

Conduct financial monitoring for all active accounts on assigned workload or as delegated by Team Lead.

Monitors award/agreement milestone schedule for all accounts on assigned workload or as delegated by Team Lead. 

Works with Team Lead and/or Associate Director of Post-award Services on all complex transactions.

Maintains electronic InfoEd record and paper records in compliance with institutional and sponsor policies.

Use queries and reports to measure and manage workflow effectively and efficiently.

Assumes additional responsibilities as assigned.

 Knowledge and Skills Required : Bachelor’s Degree in a related field, preferred.

2 - 5 Year(s) of experience.

Must possess ability to thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests.

Requires independent and strong organization and communication skills and customer service focus.

Must be attentive to details and able to accurately prioritize workflow.

Please e-mail your resume to Heather McBrinn, Recruiter, hmcbrinn@partners.org.

posted 7/7/09

Tufts Medical Center
Tufts Clinical and Translational Science Institute
Manager of Business Administration

The Tufts Clinical and Translational Science Institute (CTSI) was established in August 2008 with a grant from the National Institutes of Health (NIH). Tufts CTSI promotes collaborative, cross-disciplinary, full-spectrum translational research that will substantially impact how research is done, at Tufts and beyond. Our mission is to identify, stimulate, and expedite innovative clinical and translational research, with the goal of improving the public’s health.

Description of Basic Duties: This position is responsible for developing and managing an effective, timely and comprehensive centralized finance system that supports the research, instructional, and operational goals and objectives of the Tufts CTSI, which includes 43 academic, hospital, industry, community and non-profit affiliates.

Responsibilities include subcontract negotiations; administering Tufts University grant awards through Tufts Medical Center subcontracts and establishing subcontracts to other CTSI affiliated organizations. The manager implements a financial tracking system for university and multiple hospital accounts, tracks personnel effort commitments, and creates reports related to grant and cost center FTEs and other financial reports. Under general direction of the Administrative Director, develops and implements CTSI purchasing, travel, and budgetary policies and procedures and is the lead individual for ensuring compliance with hospital, university, state and federal grant and procurement regulations and guidelines. Also plans, develops, and implements processes for timely completion of grant, cost center and other operational budgets.