The organization shall be known as the MIT Quarter Century Club (hereinafter referred to as the "Club").
The purpose of the Club in the MIT community is to further the well-being of the men and women of the Institute who constitute the Membership and to provide a forum for cultural and social gatherings.
The membership consists of faculty and members of the Academic, Administrative, Research, Support, and Service Staffs who have served the Institute for 25 years.
All men and women of the Institute who have served the Institute for 25 years by June 30 of each year may be eligible for membership. The Executive Committee is responsible for offering membership to all eligible persons.
Any member of the MIT community, including students and alumni, whose actions or deeds have proven to be beneficial to the quality of life and good fellowship of the men and women of the Institute Staffs may be eligible for Honorary Membership.
No more than one Honorary Membership shall be awarded in any given year, effective on July 1. To be chosen, a nominee must be approved by a two-thirds vote of the Board. The nomination for an Honorary Membership must be submitted to the President in writing by January 1 in a given year, with a one-paragraph statement of the reasons why the person should be so named.
The Quarter Century Club is an administrative organization within the Institute. A Board of Directors and its Executive Committee govern the Club. The Board reports to a designated Vice President of the Institute. The administrative support for the Club is provided by the Community Services Office.
The Board of Directors is the policy body that governs the Club. The Board will meet periodically to transact business, vote on nominees for the Board and to elect Officers to serve on the Executive Committee as required by the Constitution and Bylaws. The Board will consist of up to fifteen members, four of whom will serve as Executive Committee members. Board membership is open to all.
The Club shall have a Nominating Committee, composed of the four members of the Executive Committee plus a fifth member elected by the Board from its membership.
The Board and the Nominating Committee will bear in mind the desirability of having representatives of the faculty and other staff members (active or retired) as well as the various academic, administrative, and research segments of the Community on the Board. Nominations shall be made by the Executive Committee. Vacancies for the Board and the Executive Committee will be filled by a vote of the Board. Board and Executive Committee members may be removed from office by a two-thirds vote of the Board (present and voting) for failure to perform the duties and responsibilities of their office.
The term of office for Board Members shall be three years. Members may be reappointed for one additional two-year term. The Board, by a two-thirds vote, can override this limit on a member by member basis.
An annual meeting of the Board will be held no later than December of each year to receive and vote on the recommendations of the Nominating Committee for membership on the Board and/or election of Executive Committee members.
The Executive Committee may designate initial terms of office of one, two or three years for newly elected Board Members. Partial terms shall not be considered in applying the limit of a total of two consecutive terms on the Board.
The Executive Committee shall be elected from the membership of the Board and will be composed of four Officers: President, Vice President, Treasurer, and Recording Secretary. The Committee is empowered to administer the Club and serve as the Nominating Committee. An additional Board Member will be elected to serve as the fifth member of the Nominating Committee. The President is the Executive Officer of the Club, calls all meetings, and presides at Board and Executive Committee sessions.
The Vice President shall assist the President and in the President's absence or resignation shall assume and discharge the duties of the President until such time as a successor is appointed.
The Treasurer shall receive and hold in an invested MIT Fund all of the receipts of the Club and shall monitor all expenditures made from the invested fund. The Community Services Office shall keep the records of receipts and disbursements for Club activities authorized by the Board, drawing checks for the payment of bills and/or preparing transfer vouchers for reimbursements from the invested fund. The Treasurer shall make reports at regularly scheduled meetings showing the financial status of the Club, including an itemized record of receipts, disbursements, accounts receivable, and accounts payable.
The Recording Secretary shall keep a record of the proceedings of the Board and the Executive Committee. The Secretary shall perform other Club duties upon the request of the President.
The term of service for Executive Committee members shall be three years. Officers may be appointed for more than one term.
In the event of a vacancy on the Board or the Executive Committee either by resignation or by expiration of a term of office, the Nominating Committee shall review candidates and present the names of nominees to the Board for approval.
Normally there will be a minimum of three meetings of the Club Membership each year, to be called by the President. One of these (normally the meeting for induction of new Members) will be designated the Annual Meeting by the President.
Additional meetings may be called when circumstances warrant.
The fiscal year shall be July 1 through June 30.
The rules contained in the current edition of Robert's Rules of Order (Newly Revised) shall govern the Club in all issues to which they are applicable. Robert's Rules will not apply when they are inconsistent with the Constitution and Bylaws of the Club.
The Constitution and Bylaws may be amended at any regular or special meeting of the Board of Directors by a two-thirds vote.
Revised November 2002