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SAP Rollout98
Milestone 1: Status and Departmental Education (March 25–April 14)
Milestone 2: Extended Reporting (May 18–July 15)
During Milestone 2, we made available a series of SAP functions related
to reporting. These functions supplemented the reporting capabilities that
were part of the "Phase 1" rollout.
They included:
In addition to these reporting features, the Computing Help Desk began
to provide first line triage of business questions in addition to their
current support for technical problems.
Milestone 3: Phased Offerings (March 15–August 31)
Milestone 3 included three sub-projects. In order to accomplish 1998 fiscal
year-end goals, the first one "out of the gate" was the Electronic
Journal Voucher project. The goal was to have the several hundred personnel
who submitted paper journal vouchers to be trained in submitting the electronic
equivalent in SAP in time for the FY98 closing. This goal was reached.
The MIT VIP Card project will eventually
involve even more people. MIT faculty and staff who simply purchase goods
and services from non-partner vendors via the Card will not need to be
trained in SAP at all, but will only need to have a two-hour orientation
session. The "verifiers," who check the receipts and reassign charges as
needed, do require more access to SAP to perform what is essentially a
journal voucher process.
The MIT Data Warehouse is
becoming the single read-only data repository for SAP and other MIT systems,
like Student Information, Proposals, and Personnel systems. It is the logical
home for "cross-system" reporting and departmental feeds.
Milestone 4: Procurement (September 1–December 31)
The procurement milestone provides SAP and Web-based purchasing capability
in accordance with the approved Institute integrated procurement strategy.
In SAP, users have a rich set of requisitioning functionality to both internal
and external suppliers, complete with routing
and approval capabilities as
defined by DLC-selected strategies, Institute policy, and regulatory requirements.
Occasional requisitioners—like graduate students—may opt to utilize SAPweb
to create, route for approval, display requisitions, and look up the status
of purchase orders and vendor payments. Contracts will be established with
vendors for commonly purchased commodities to assure consistency in pricing,
improvements in service, and consolidation of invoice activity.
More Information
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SAP@MIT home page
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MIT Management Reporting
Project home page
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Training for Rollout98
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SAP AG home page
Last edited September 17, 1998 by Robert
Murray