Massachusetts Institute of Technology 
Management Reporting Project 
265 Massachusetts Ave. 
Office N52-473 
Cambridge MA 02139-4307 
617-258-7312 

SAP Rollout98


Milestone 1: Status and Departmental Education (March 25–April 14)

Milestone 2: Extended Reporting (May 18–July 15)

During Milestone 2, we made available a series of SAP functions related to reporting. These functions supplemented the reporting capabilities that were part of the "Phase 1" rollout.

They included:

In addition to these reporting features, the Computing Help Desk began to provide first line triage of business questions in addition to their current support for technical problems.

Milestone 3: Phased Offerings (March 15–August 31)

Milestone 3 included three sub-projects. In order to accomplish 1998 fiscal year-end goals, the first one "out of the gate" was the Electronic Journal Voucher project. The goal was to have the several hundred personnel who submitted paper journal vouchers to be trained in submitting the electronic equivalent in SAP in time for the FY98 closing. This goal was reached.

The MIT VIP Card project will eventually involve even more people. MIT faculty and staff who simply purchase goods and services from non-partner vendors via the Card will not need to be trained in SAP at all, but will only need to have a two-hour orientation session. The "verifiers," who check the receipts and reassign charges as needed, do require more access to SAP to perform what is essentially a journal voucher process.

The MIT Data Warehouse is becoming the single read-only data repository for SAP and other MIT systems, like Student Information, Proposals, and Personnel systems. It is the logical home for "cross-system" reporting and departmental feeds.
 

Milestone 4: Procurement (September 1–December 31)

The procurement milestone provides SAP and Web-based purchasing capability in accordance with the approved Institute integrated procurement strategy. In SAP, users have a rich set of requisitioning functionality to both internal and external suppliers, complete with routing and approval capabilities as defined by DLC-selected strategies, Institute policy, and regulatory requirements. Occasional requisitioners—like graduate students—may opt to utilize SAPweb to create, route for approval, display requisitions, and look up the status of purchase orders and vendor payments. Contracts will be established with vendors for commonly purchased commodities to assure consistency in pricing, improvements in service, and consolidation of invoice activity.


More Information

  1. SAP@MIT home page
  2. MIT Management Reporting Project home page
  3. Training for Rollout98
  4. SAP AG home page


 

Last edited September 17, 1998 by Robert Murray